1997-1998 Bulletin Information
For current bulletin information see www.southalabama.edu/bulletin
The University of South Alabama subscribes to the principle that the purpose of financial aid is to provide assistance to students who, for lack of funds, would otherwise be unable to attend college. Financial aid is awarded according to each individual's need in relation to college costs. Awards may include loans and part-time employment which may be offered to a student singly or in various combinations. The University's financial aid staff is dedicated to the principle that each student must receive personal attention with complete confidentiality. Every effort is made to provide financial counseling by experienced, considerate personnel.
Inquiries about financial aid should be addressed to the Office of Financial Aid, Administration Building, Room 260, University of South Alabama, Mobile, AL 36688-0002, or telephone (334)460-6231.
APPLYING FOR FINANCIAL AID
Complete the Free Application for Federal Student Aid. Be sure to list the University of South Alabama in Section H. The University's Federal ID number is 001057. By listing the University of South Alabama, and completing the Free Application correctly, USA should receive your financial aid information automatically. Upon receipt of your data, we will send you additional forms that you will need to submit to the Financial Aid Office.
Transfer students must request a Financial Aid Transcript from the last school they attended even it they did not receive financial aid.
Additionally, students whose applications are selected for verification will be asked to submit additional information such as tax returns (the student's and parent's), verification of untaxed income, and other necessary documents to support the application.
When all required application information is submitted to the Financial Aid Office, the student's file is reviewed and evaluated to determine eligibility for financial assistance. Students are notified of their financial aid award by letter.
Awards will not be made until all documents are received and the information on the application has been verified.
Financial aid awards are tentative pending receipt of funds by the University from local, state or Federal sources. A student may not receive more than one University sponsored scholarship.
Financial aid is awarded on a continuing basis until funds are exhausted. Students who submit all required application data early and correct will receive priority financial aid funding. Note: Scholarship deadlines are much earlier. See the appropriate section for details.
DISBURSEMENT OF FINANCIAL AID
During Registration: Financial aid awards are held at the University and paid to students during the registration process at the rate of one-third (1/3) per quarter.
All aid except Federal College Work-Study will be applied to tuition and fees. If the financial aid does not cover costs, the student may make up the difference with a personal check or credit card. If the award is more than tuition and fees, the excess funds will be disbursed to the student by the Bursar. Excess proceeds from the Parent Loan to Undergraduate Students will be refunded either to the parent borrower or the student depending on the authorization from the parent borrower. If the Federal Stafford Student Loan check has been received from the lender, the student may pick it up at the Bursar's station during registration. Students whose financial aid has not been received by the University should be prepared to meet the costs of tuition and fees at registration because the University has no policy for deferral of payment.
During the Quarter: Should a student fail to complete their financial aid application in a timely manner, there may be a delay in receiving financial aid funds. Lenders generally notify students of the date(s) they expect to disburse their loan proceeds. Pell Grant checks will generally be available immediately after the student is notified by the Financial Aid Office of the amount of their grant for the current quarter. These checks will be issued by the University Bursar's Office.
To be considered for financial aid, a student must be accepted for admission. A student must be classified as a degree seeking student to be eligible for financial aid. Students who are admitted or re-admitted as non-degree, unclassified, transient, or audit students are not eligible to receive financial aid.
For all programs, an applicant must be a citizen of the United States or in the United States for other than temporary purposes.
The Free Application for Federal Student Aid or the Renewal Free Application for Federal Student Aid must be filed each year. Other forms as determined by the University are required depending upon changing Federal legislation, regulations, and available funds.
Students are eligible to continue receiving financial aid as long as they meet the academic policies of the University. Students must also meet the conditions of satisfactory progress as defined in the current University Bulletin.
Federal Pell Grant
The Federal Pell Grant is a federally funded financial aid program that usually does not have to be repaid. It is designed to help undergraduate students (students who have not earned a first bachelor's degree) pay for their college education. Undergraduates must apply for a Pell Grant to be considered for other types of financial assistance.
The Department of Education uses a standard formula, passed into law by Congress, to evaluate the information students report on the Application for Federal Student Aid.
The amount of Pell Grant a student may receive is based on financial eligibility, the cost of attendance at USA, enrollment status (full-time, three-quarter, or half-time), and the level of federal funding.
Students apply for a Pell Grant by completing the Free Application for Federal Student Aid. Applicants will receive a Student Aid Report (SAR) in the mail. Students should read all parts of the SAR to verify the information is correct. Contact the Financial Aid Office if any information is incorrect.
The Federal Supplemental Educational Opportunity Grant provides funds to students who have extreme financial need as determined by the Free Application for Federal Student Aid. Federal SEOG is gift aid and usually does not have to be repaid.
Only undergraduate students are eligible to apply for the Federal SEOG program, and since funds in this program are limited, priority is given to students who have the greatest financial need and receive a Federal Pell Grant.
The amount of the Federal Supplemental Educational Opportunity Grant depends on the student's need and the amount of funds allocated to the University.
Alabama Student Assistance Program is gift aid awarded to eligible Alabama residents seeking a first undergraduate degree. Students must meet general eligible requirements including demonstrating financial need. Funds are awarded only to students who are Federal Pell Grant recipients.
The amount of ASAP awards depends on the student's need and the amount of funds
allocated to the University.
Federal College Work Study
This program provides part-time employment to students who have financial need. A variety of jobs are available on and off the University campus, and the student's work schedule is coordinated with their class schedule. An attempt is made to place students in positions that are related to their course of study, interests and skills.
Both graduate and undergraduate students are eligible for the College Work Study program, and because of limited funds, priority is given to full-time students.
All Work Study awards are based on financial need of the student and the availability of funds. Generally, students work fifteen hours per week during the quarter. Students are paid minimum wage and paychecks are issued every two weeks.
Student Assistance Program
Part-time employment is available to students through individual departments or colleges. Contact departments directly regarding work possibilities.
Full-time and part-time employment directly related to students' major fields of study is available to students having completed at least two quarters of academic work. Contact the Career Services Center for further information.
Announcements of part-time job openings in the Mobile area are posted outside the Office of Financial Aid. Students must contact the Financial Aid Office for additional information.
Federal Perkins Loan
The Federal Perkins Loan is a long-term 5% interest student loan for both graduate and undergraduate students. Interest does not begin to accrue and payments are not made until the student ceases to be enrolled at least half time.
Funds are awarded based on the financial need of the student and the availability of funds. Awards are generally made to full-time students.
Undergraduates may borrow up to $3000 each year of study to a total of $15,000. Graduates may borrow $5000 each year to a total of $30,000, including the amount borrowed as an undergraduate.
Repayment usually begins nine months after enrollment ends and the minimum monthly payment is $40. Of course, the more a student borrow, the greater the monthly payment.
Sample Repayment Plan for Perkins Loan (5%)
Loan Monthly # of Total Interest Total Interest Amount Payment Payments Paid Paid $ 1,000 $ 40.00 26 $ 58.00 $ 1,058.00 1,500 40.00 56 136.00 1,636.00 3,000 31.82 120 818.40 3,818.40 4,000 42.43 120 1,091.60 5,091.60 5,000 53.03 120 1,363.60 6,363.60 6,000 63.64 120 1,636.80 7,636.80 10,000 106.07 120 2,728.40 12,728.40 12,000 127.28 120 3,273.60 15,273.60 15,000 159.09 120 4,090.80 19,090.80 18,000 190.91 120 4,909.20 22,909.20
Federal Stafford Loans
Formerly the Guaranteed Student Loan, this loan is a low interest loan made available by a lending institution such as a bank, credit union, or savings and loan association. Both graduates and undergraduates may apply.
Students who qualify for this loan on a need basis will have their interest paid for them while they are in school, in deferment and during the six month grace period.
Students who do qualify on a need basis for interest benefits may still borrow through the Federal Stafford Student Loan Program. These students will not have the interest paid for them. All other provisions of the Stafford Program apply to this loan.
The first disbursement for first-year, first-time Federal Stafford Student Loan borrowers must be delayed until the student has been enrolled for 30 days.
Students may not borrow more than the cost of attendance at USA. The maximum loan limits for the Federal Subsidized Stafford Loan as established by Federal guidelines are:
Financial aid applicants considered independent may borrow additional money under the Federal Unsubsidized Stafford Loan Program. The maximum loan limits as established by Federal guidelines are: $4000 a year for first and second year students, $5000 a year for students who have completed the first two years of study, and $10,000 a year for graduate and professional students to a total of $143,500 including funds borrowed as an undergraduate.
Limits for undergraduates are effective July 1, 1993. Limits for graduates are effective October 1, 1993.
Remember, the amount a student may borrow is limited to financial eligibility. Also, Stafford loans may be subject to a 3% origination fee and a 1% guarantee fee.
The minimum Federal Stafford Loan payment is $50 per month, and repayment usually begins 6 months after students drop below half-time status.
Appropriate Monthly Repayment Schedule
Loan Monthly # of Total Interest Total Interest Amount Payment Payments Paid Paid $ 1,000 $ 50.00 22 $ 76.87 $ 1,076.87 1,500 50.00 34 179.19 1,679.19 2,000 50.00 47 333.94 2,333.94 2,500 50.00 62 551.12 3,051.12 3,000 50.00 77 843.97 3,843.97 3,500 50.00 95 1,230.30 4,730.30 4,000 50.00 115 1,735.12 5,735.12 5,000 60.66 120 2,279.66 7,279.66 7,500 91.00 120 3,419.48 10,919.48 10,000 121.33 120 4,559.31 14,559.31
Federal Parent Loan Program for Undergraduate Students (PLUS)
This program allows parents to borrow up to the cost of attendance less other financial aid and veteran's benefits at a maximum interest rate of 9%. The repayment period begins on the day the loan is disbursed with the first installment due the lender within 60 days of that date.
A student may not receive more than one University sponsored scholarship.
Presidential - $5,000 per year. Qualifications: Candidates must have a minimum ACT composite score of 33 (or comparable SAT) and a 3.5 minimum high school GPA, as computed by the USA Office of Admissions, to be considered.* Entering freshmen only.
Presidential - $3,000 per year. Qualifications: Candidates must have a minimum ACT composite score of 30 or 31 (or comparable SAT) and a 3.5 minimum high school GPA, as computed by the USA Office of Admissions, to be considered.* Entering freshmen only.
Presidential - $1,500 per year. Qualifications: Candidates must have an ACT composite score of 27-29 (or comparable SAT) and a 3.5 minimum high school GPA, as computed by the USA Office of Admissions, to be considered.* Entering freshmen only.
Achievement Scholarships - One year $750 scholarships to entering freshmen. Qualifications: ACT Composite score of 24-26, minimum high school grade-point average of 3.5 as computed by the USA Office of Admissions. Scholarships are awarded beginning on December 1 each year to students who have completed the admissions process. Students are encouraged to apply early as funds are limited.
*Awards are made in early December as scholarship funds are limited. Interested students should complete application for admission procedures by November 15 for first consideration. No special application is required as all accepted students are considered.
Junior College Transfer - $1,000 per year. Qualifications: The award is based on the cumulative GPA earned at the junior college as computed by the USA Office of Admissions. Application: No separate application is required. Candidates should be accepted for admission by May 1. Awards are made in mid-summer.
Magnes Scholarship - $2,000 per year. Qualifications: Candidates must have a minimum ACT composite score of 21, a high school GPA of 3.0 as computed by the USA Office of Admissions, be a resident of Mobile County and major in Business. Application: Separate applications are mailed in January of each year by the USA Office of Admissions to accepted freshmen students who meet the minimum qualifications. Applicants must also apply for financial aid and demonstrate financial need.
CIBA-GEIGY - $2,500 per year. Qualifications: The most academically talented freshman chemical engineering major from Washington County, Alabama is selected. Application: Applications are mailed by the USA Office of Admissions to all accepted students who meet the minimum qualifications. Applications are usually mailed in the Spring of each year.
Young Women's Civic Scholarship - $1,500 for the freshman year only. Qualifications: Candidates must have a minimum ACT composite score of 21 and be a resident of Mobile County. Applications: Applications are mailed in the Spring by the Office of Alumni Affairs to all accepted freshmen who meet the minimum qualifications.
Performance (Athletic, Music, Theater Arts) - The award amount varies. Qualifications: Selection is based on the individual's ability. Applications: Contact the individual departments - Athletics (334)460-7121, Music (334)460-6136, Theater Arts (334)460-6305.
ACM Scholarship - $1,000 annual scholarship for a student within the Computer and Information Sciences program. Contact the School of Computer and Information Sciences for more information.
Mary Ahn Nursing Scholarship - Annual scholarship awarded to an outstanding Nursing Major. Contact Department of Nursing for more details.
Air Force ROTC Scholarships - Cover the costs of tuition, fees, and a
reimbursable book allowance, plus a subsistence allowance of $150 per month for the
academic year. Four-year and three-year scholarships are available to pre-freshmen having
applied before December 1 of their senior year in high school. Three-year and two-year
scholarships are available to eligible college students in all academic majors. Current
enrollment in the Air Force ROTC program is not a prerequisite. Students selected to enter
the advanced program (AS 300 and AS 400), will receive $100 per month subsistence. This
allowance is tax free and is in addition to any other subsistence that the student may
Applications and further information may be obtained from the Air Force Studies Department, (334)460-7211.
Alumni Freshmen Leadership Scholarships - Four (4) one-year $2,300 scholarships to entering freshmen. Qualifications: Candidates must have a minimum ACT composite score of 21, a 3.0 cumulative grade point average, and demonstrate achievement in academics, and leadership activities within the school and community. Applications are mailed in January by the Office of Alumni Affairs to all accepted freshmen who meet the minimum qualifications or are available by request. The deadline for accepting applications is March 2, 1998. Contact Office of Alumni Affairs (334)460-7084.
Alumni Book Scholarships - One (1) $500 book scholarship to full-time sophomore, junior, or senior at the University. Qualifications: Candidates must have completed a minimum of 36 quarter hours at the University with a minimum 3.0 cumulative grade-point average. Academics, activities, and leadership are considered in awarding the Alumni Book Scholarships, as well as financial need. Applications are available in January. Contact the Office of Alumni Affairs (334)460-7084.
Army ROTC Scholarships - Cover the costs of tuition, fees, and a flat-rate book allowance plus a subsistence allowance of $150 per month for the academic year. Four-year scholarships are available to pre-freshmen having applied during the fall of their senior year in high school. Two and three-year scholarships are available to eligible students, and current enrollment in the R.O.T.C. program is not a prerequisite. Students who are selected to enter the advanced program, MS 301-303 and MS 401-403, will receive $150 per month subsistence for up to 10 months per year. This allowance is tax free and is in addition to any other assistance that the student may receive. Applications and further information may be obtained from the Military Science Department, (334)460-6341.
Alabama Crippled Children's Scholarship - Each year the Alabama Society for Crippled Children and Adults, the Easter Seal Society, awards a $500 scholarship to an outstanding student in a rehabilitative discipline. The scholarship award is based on academic excellence, achievement, and demonstrated leadership. Students majoring in the following rehabilitation disciplines available at the University of South Alabama are eligible to receive the award: Speech Pathology and Audiology, Physical Therapy, and Rehabilitation Counseling. Nominations for the award are made by the faculty, and submitted to a special committee.
Alabama Power Company Engineering Scholarship - A $1,000 annual scholarship to an Engineering student. Based on academic standing and financial need. Contact the College of Engineering for more information.
Alpha Lambda Delta Scholarship - Information on sophomore and senior scholarships available to former members of Alpha Lambda Delta Freshman honorary is available in the Office of Student Activities, UC 131.
Art Scholarship - Awarded to a deserving Art major. Contact the Art Department for further details.
Arts & Sciences General Scholarship - A $500 annual scholarship awarded to an outstanding and deserving student in the Arts & Sciences program. Contact the College of Arts & Sciences for more information.
Barber Dairies Scholarship - Two scholarships awarded annually to a deserving junior enrolled in the College of Business and Management Studies. Established by Barber Dairies, Inc. Contact the Scholarship Committee of the College.
Willis C. Blackburn Memorial Scholarship - Scholarship awarded annually to an academically talented and deserving student. All aid applicants are considered.
Dr. Graciella Blanco Spanish Scholarship - Awarded annually to an outstanding Spanish student.
Dr. Victorino S. Blanco Mathematics Scholarship - An endowed scholarship awarded annually to the outstanding undergraduate senior mathematics major.
Jeremy Blanton Memorial Scholarship - A $500 scholarship awarded winter quarter to an outstanding student who has completed the freshman year. Criteria based on academic achievement and financial need. Contact the department of Student Services.
Ed Bunnell Scholarship - A $500 annual scholarship awarded to deserving AIS students. (More than one scholarship is usually available.) Contact Department of Adult Interdisciplinary Studies for further details.
James and Ivel Caldwell Scholarship - An endowed scholarship awarded to a major in International Studies. For information contact the Director of the International Studies Program.
John C. Chester Music Scholarship - An endowed scholarship awarded annually to an outstanding piano student. Contact the Department of Music.
Children of Alumni Scholarship - One-year $2,300 scholarship awarded to a child of an alumnus of the University. Qualifications: full-time sophomore, junior or senior at USA. Must have completed 20 hours at USA. Parent or guardian must be a dues-paying/active status USA Alumni Association member at time of scholarship application submission. Academics, activities and leadership are considered in awarding the scholarship. Applications are available in January. Contact the Office of Alumni Affairs (334)460-7084.
Danny T. Conway Memorial Award - A $500 scholarship awarded annually to an upper class student based on academic acting excellence. Contact the Department of Dramatic Arts for further details.
Alfred F. Delchamps Scholarship - Awarded to an outstanding junior or senior student in Education. All aid applicants are considered.
Desk & Derrick Club Scholarship in Geology/Geography - A $500 annual scholarship awarded to a deserving junior or senior Geology/Geography student. Contact the Geology/Geography Department for further details.
Jack Edwards Scholarship - Awarded to an outstanding junior or senior student in political science. All aid applicants are considered.
John W. Faggard Memorial Scholarship in Geology - $500 annual scholarship awarded to a student majoring in Geology. Contact the Department of Geology/Geography for more information.
Marjorie Faircloth Speech Pathology Scholarship - A $500 annual scholarship awarded to a deserving student majoring in Speech Pathology. Contact Department of Speech Pathology for further information.
Dr. Erwin Goessling Foreign Language Scholarship - An endowed scholarship awarded annually to an outstanding student majoring in German. Contact the Foreign Language Department for further details.
William Crawford Gorgas Chapter of the American War Mothers' Scholarship - An annual grant awarded to a deserving son or daughter of a war veteran. All aid applicants are considered.
Joseph Hadley Memorial Scholarship in Education - Awarded annually to an outstanding and deserving student in the College of Education. Contact the College of Education for further information.
R.L. & Annie M. Hill Nursing Scholarship - Awarded to a deserving student majoring in Nursing. Contact the College of Nursing for details.
Shirley Holt Memorial Scholarship in Athletics - Awarded to an outstanding student studying Athletics. Contact the Department of Health, Physical Education and Leisure Services for further information.
Malcolm R. Howell Scholarship - $500 scholarship established by the Student Government Association in honor of the retired Dean of Students given to an entering freshman who exhibits outstanding leadership experience and potential. Contact the Student Government Association for details.
Martin Luther King Scholarship - Awarded annually to a deserving minority student. Contact the Student Services Office for details.
Regina Little Scholarship - Awarded to a deserving student majoring in Nursing. Contact the College of Nursing for details.
Ray Lolley Memorial Scholarship - University scholarship established by the Board of Trustees as a memorial to Senator Ray Lolley, former trustee. All aid applicants considered.
Charles R McGlothren Jr. Scholarship - A $1,000 annual scholarship awarded to a deserving student majoring in Philosophy. Contact the Philosophy Department for further details.
Patricia W. McRaney Memorial Scholarship - Awarded annually by the Federated Junior Woman's Club to an outstanding junior majoring in Special Education. All aid applicants are considered.
Sushila Mishra Memorial Scholarship in Mathematics/Statistics - A $500 annual scholarship awarded to an outstanding junior or senior majoring in Statistics. Contact Department of Mathematics/Statistics for further details.
Mobile Association of Purchasing Management Scholarship - Awarded annually to a deserving junior or senior Business major. Established in honor of the Association's lifetime members. Contact the Department of Marketing and Transportation, College of Business and Management Studies, for details.
Mobile Oilmen's Association Scholarship - A $500 annual scholarship for students majoring in Chemical Engineering. Contact that department for further details.
Mobile Traffic and Transportation Club Scholarships - Scholarships of $1,000 is awarded annually to a deserving junior or senior majoring in Transportation. Contact the Department of Marketing and Transportation, College of Business and Management Studies, for details.
Mobile Women in Construction Scholarship - Awarded annually to a deserving junior or senior Engineering major. All aid applicants are considered.
Chris Nash Memorial Scholarship - $500 annual scholarship awarded to an outstanding and deserving student majoring in Mathematics/Statistics. Contact the Department of Mathematics/Statistics for more information.
Shirley Dean Panus Physical Therapy Scholarship - Awarded to an outstanding physical therapy student. Contact the Department of Physical Therapy for further information.
Howard M. Phillips Scholarships - Endowed scholarship award made to an academically talented and deserving student. All aid applicants are considered.
Propeller Club of the United States, Port of Mobile Scholarship - $1,000 awarded annually to a junior or senior majoring in Marketing/Transportation. Contact the Department of Marketing and Transportation, College of Business and Management Studies, for details.
QMS Computer and Information Sciences Scholarship - $1,000 awarded to two students in the Computer and Information Sciences program. Contact the Department of Computer and Information Sciences for more information.
QMS Electrical Engineering Scholarship - A $1,000 scholarship awarded to an Electrical Engineering student. Criteria based on academic standing. Contact the Department of Electrical Engineering.
Katherine Lawrence Richardson Scholarship - Awarded annually to an outstanding senior majoring in English or in secondary education with a concentration in English. Contact the Department of English for details.
Comer Scarborough Scholarship - Awarded periodically by the Mobile Chapter of the Phi Delta Kappa Fraternity to a major in Education planning to teach in Mobile.
Sigma Theta Tau Scholarship - Awarded to recognize outstanding scholarship by qualified nurses and nursing students, this award of $250 is available to undergraduate and graduate nursing students. Application is made in the College of Nursing.
Slovak Scholarship - Awarded annually to a student from Slovakia. Contact the Development Office for details.
STATE OF ALABAMA ASSISTANCE
Alabama National Guard Assistance Program- Up to $500 per term, and no more than $1,000 per year. For Alabama National Guard members to be used for tuition, educational fees and books/supplies. Contact Alabama National Guard units for applications.
Alabama Nursing Scholarship - $600 per academic year of scholarship/loan to Junior and Senior admitted to the nursing program. Students must agree to practice nursing in Alabama for at least one year following completion of the nursing program. All eligible financial aid applicants are considered.
Alabama GI Dependents' Educational Benefits Program - Tuition, fees, and book assistance to children and spouses of eligible Alabama veterans. Application forms may be obtained from the Alabama State Department of Veterans Affairs, P. O. Box 1509, Montgomery, AL 36102 or from any county veterans service officer.
Alabama Scholarships for Dependents of Blind Parents - An award to cover tuition and fees for children from families in which the head of the family is blind and whose income is insufficient to provide educational benefits. Must be an Alabama resident, and apply within two years of high school graduation. Applications are available from the State of Alabama, Department of Education, Administrative and Financial Services Division, Gordon Persons Building, 50 N. Ripley, Montgomery, AL 36130.
Police Officer's and Firefighter's Survivors Educational Assistance - A grant covering tuition, fees, books, and supplies for dependents and spouses of Alabama police officers and firefighters killed in the line of duty. Applications are available from the Alabama Commission on Higher Education, P.O. Box 302000, Montgomery, AL 36130-2000.
Students Have The Right to Know:
The names of organizations which accredit and license the University. About the University's programs, instruction, laboratories, physical facilities, and faculty. The cost of attending the University and its refund policy. The type of financial assistance offered by the University from federal, state, local, and private programs. Who the financial aid personnel are and the location of the Financial Aid Office. What the procedures and deadlines are for applying for financial aid. How the University selects its financial aid recipients. How the University determines financial need. How much financial need has been met. How financial aid is received. About each type of financial assistance offered. Information about all student loans offered. The kind of Work-Study jobs offered, hours, duties, rate and frequency of pay. When and how financial aid awards are adjusted. About special facilities for the handicapped. The University's Satisfactory Progress Policy.
Consumer Complaint Procedures
Students and prospective students should be aware that, should they have concerns or complaints related to the management or conduct of the Title IV financial assistance programs or to misleading or inappropriate advertising and promotion of the institution's educational programs, this institution has a complaint procedure. To the extent possible, students must seek a resolution of such matters through the institution's internal complaint procedure before involving others. Students with complaints should contact the Office of the Assistant Vice President for Enrollment Services (334)460-6494. Should the institution not be able to resolve the problem, the student may contact the State Postsecondary Review Entity Office at the Alabama Commission on Higher Education at 1-800-960-SPRE(7773).
Students Have The Responsibility to:
Review and consider all information about the University before enrolling. Pay special attention to the application for financial aid, complete it accurately, submit it on time and to the right place. Know all deadlines for applying for aid and meet them. Provide all required documentation, corrections, and/or information requested by the Financial Aid Office. Notify the University of any information that has changed since the financial aid application was submitted. Read, understand, and keep copies of all forms. Repay any student loans borrowed. Attend an entrance and exit interview. Notify the Financial Aid Office of a change in name, address, or enrollment status (half-time, full-time, three-quarter-time). Satisfactorily perform the work agreed upon in a College Work-Study job. Understand the University's refund policy.
STUDENT LOAN COUNSELING
Students receiving the Federal Stafford Loan for the first time at USA must attend a counseling session before receiving their student loan check. During the counseling session students will be informed of their rights and responsibilities as borrowers, advised on the consequences of excessive borrowing and of defaulting on a student loan, and given tips on money management. First-time loan recipients will be notified of the time and place of their counseling session when their award letters are issued.
Students who received a Federal Stafford student loan, Federal Perkins Loan, or Federal Supplementary Loan while attending USA must attend an exit interview before leaving the university through graduation, withdrawal, or transfer. Contact the Financial Aid Office for additional information.
When students receive federal funds, their financial need is established according to federal guidelines. Students may not receive more financial assistance than they need. This occasionally occurs when students receive funds from other sources after the Financial Aid Office issues a financial aid award. This situation is called an overaward.
When overawards occur, the Financial Aid Office is required to adjust the financial aid the student has been awarded. Students may be required to repay some of the funds they have already received.
To prevent overawards, students should take the following steps:
Refer to the Fees section of the current University Bulletin for the University's refund policy.
Financial Aid Recipients
Students receiving financial aid who completely withdraw from the University must return a portion of any funds refunded by the University to the financial aid program(s) from which the aid was received. The method of returning funds to the financial aid program(s) shall be calculated using the Federal financial aid refund policy.
Refunds to be returned to financial aid programs shall be distributed in the following order:
When students receive cash above their direct educational expenses (tuition, fees, books, University room and board), they are expected to use those funds to meet non-institutional educational costs. Should a student withdraw during the University refund period, the student must return that portion of any cash disbursement that could not have reasonably been used to meet educational expenses. The portion that must be returned is a repayment.
The University Repayment Policy coincides with the University Refund Policy. Cash disbursed to the students must be returned based on the following Repayment Schedule.
Withdrawal Date and Percent of cash that must be repaid
Within the first week of classes 90%
Within the second week of classes 80%
Within the third week of classes 70%
Within the fourth week of classes 60%
Within the fifth week of classes 50%
Within the sixth week of classes 40%
After six weeks of classes 0
Repayments to be returned to financial aid programs will be distributed in the following order:
REASONABLE ACADEMIC PROGRESS POLICY
Federal regulations require the University to establish a reasonable academic policy which applicants for financial aid must meet. The policy must have a qualitative component, a quantitative component, and an overall time frame component. A student must maintain reasonable academic progress regardless of whether the student was a previous recipient of financial aid.
Qualitative Component - The University's academic standards are the qualitative standards for this policy. These are outlined in this Bulletin. In addition, Federal Law requires that students who have earned 96 or more credit hours (Juniors and Seniors) to maintain the minimum cumulative grade-point average required by the University for graduation. This minimum is defined by the Bulletin as 2.00. This component is evaluated quarterly.
Quantitative Component - After 36 quarter hours have been attempted, a student's cumulative hours passed must be at least 67% of the cumulative hours attempted as defined by the Office of Records. For example, a student enrolling in 12 hours per quarter for three quarters would be required to pass 24 hours. A student enrolled in eight hours per quarter for five quarters would be required to pass 27 hours. This component is evaluated at the time of each application.
Overall Time Frame - Students are no longer eligible to receive Title IV Federal financial aid (this includes Loans) after attempting 24 full time equivalent quarters. Transfer hours are included in the total hours attempted. This component is evaluated at the time of each application.
Grades - Courses with non-assigned grades including withdrawals are considered in determination of the percentage of hours completed toward the degree. Refer to this Bulletin for the regulations concerning the effect on cumulative hours passed and cumulative hours attempted. Acceptable grades are: A, B, C, D, E, S, P. Unacceptable grades are: F, U, I, X, WD, AU, UA, N. All of these grades are considered in evaluating the quantitative, qualitative, and overall time-frame components.
Transfer Students - Students transferring to the University are assumed to be maintaining satisfactory progress. Hours transferred from prior schools will be considered in establishing the class standing for grade requirements, as well as being considered in determining the maximum number of quarters attempted for the overall time frame component. Full time equivalent quarters are determined by dividing the total transfer hours accepted by 12.
Second Bachelors Degree/Dual Degree Students seeking a second undergraduate/dual degree will be permitted to enroll in up to 8 full-time equivalent quarters beyond the first bachelor/dual major.
Graduate Students - The University's academic standards for graduate students are the qualitative standards for this policy. The quantitative component is defined as passing 50% of all hours attempted. The overall time frame is defined as 11 full-time equivalent quarters.
Academic Bankruptcy - Credit hours earned prior to declaring academic bankruptcy will be counted in the overall time-frame component.
College of Medicine - The academic regulations in the COM bulletin describe the satisfactory progress requirements for a student enrolled in the College of Medicine.
Appeals - Students may appeal a decision of non-compliance using the following procedure:
In order to appeal the loss of eligibility for financial aid because of failure to make satisfactory progress under the quantitative, qualitative, or time-frame components, the following appeal procedure has been established. It is imperative that you follow the procedure precisely as outlined below.
Reinstatement - Students who lose financial aid eligibility because of a failure to maintain satisfactory progress towards a degree may reapply for financial aid after clearing the deficiency or attaining the minimum GPA.
Effective Date - Implementation of this policy shall begin with financial aid for the Fall Quarter, 1997.