SouthFlex - Flexible Spending Account Plans
SouthFlex, a flexible spending accounts plan, is an employee benefits program designed to increase your disposable income by reducing the amount of taxes you pay. This program allows the use of pre-tax dollars to pay for qualified dependent/child care expenses and eligible health care expenses, including dental expenses, which are not reimbursed by VIVA Health & Dental Plan or any other insurance plan.
You establish your account(s) by electing an annual amount to be deducted from your paycheck and deposited equally over 12 or 26 pay periods, depending on your monthly or biweekly pay status. You do not pay social security taxes, federal income taxes or state income taxes on either the amount you contribute to an account(s) or the amount reimbursed to you from an account(s). New employees interested in participating in SouthFlex must submit a completed enrollment form to Human Resources within 30 days of employment. Current employees must enroll each year during Open Enrollment in November for participation in the following calendar year.
The maximum annual employee salary reduction contribution allowed for the Health Care Flexible Spending is $2,650 effective January 1, 2018.
The maximum annual employee salary reduction contribution allowed for the Dependent Care Flexible Spending Account is $5,000 or $2,500 for married taxpayers filing separate returns.
- Use the Discovery Benefits debit card to pay for eligible services and products. Payments are automatically withdrawn from your reimbursement account, so there are fewer out-of-pocket costs. Merchants with the Inventory Information Approval System (IIAS) can provide all IRS-required information right at the point of sale. Your debit card will also work at pharmacies and drug stores that meet the IRS’ 90% rule. Documentation needs to be provided for purchases made at a 90% merchant. An IIAS and 90% merchant list can be located on our website at www.DiscoveryBenefits.com/IIAS.
- PIN numbers can be set up for your benefits debit card. In order to set up a PIN number, please call Discovery Benefits’ automated response system at 866-451-3399 — option 1 to identify that you are a participant, option 1 to identify which plan and option 3 to select PIN. Please have your card available for reference to expedite the process.
- Due to IRS regulations, certain debit card transactions need to be substantiated. Substantiating means validating a transaction to ensure the debit card was used for IRS-approved items/services within the allowed time frame. If documentation is required for a debit card transaction, you will receive email notifications to log in to your account to view receipt reminders. The receipt reminder will display the documentation required and your next steps. Note: If you do not have an email address on file, a receipt reminder will be mailed.
- Debit card use will be put on a temporary hold if documentation is not received within the designated time period. You will be asked to pay back the plan or offset the ineligible amount with documentation for eligible out-of-pocket expenses incurred within the same plan year. The benefits debit card will be reactivated as soon as the appropriate documentation or repayment is received.
- Co-payments tied to the account holder’s health plan.
- Purchases made at merchants using the Inventory Information Approval System (IIAS): These merchants will approve eligible expenses at the point of purchase. When using your debit card at these merchants, swipe your debit card for the entire purchase. The items that are eligible expenses will be approved, and the merchant will ask for a secondary form of payment for ineligible items. To find a full list of merchants utilizing IIAS, visit our website at www.DiscoveryBenefits.com/IIAS.
- Recurring expenses that match the same provider and dollar amount for previously substantiated transactions (e.g., orthodontia claims, maintenance prescription drugs/services).
Documentation for medical expenses, which is required by the IRS, includes a receipt/statement containing: name of the provider, date(s) of service, type(s) of service and amount (after insurance, if applicable). Explanation of Benefits (EOB) provided by insurance providers are ideal for substantiating claims.
When submitting a receipt for a co-payment amount, please be sure the co-payment description is on the receipt. In some cases, you will need to ask for a receipt at the point of service. If “co-payment” is not clearly identified, have the provider write “co-payment” on the receipt and sign it.
Documentation for dependent care expenses, which is required by the IRS, includes a receipt containing: name of provider, date(s) of service, type(s) of service and dollar amount. Note: The daycare provider’s signature on the receipt reminder will replace the need to submit a receipt.
Unacceptable forms of documentation include the following:
- Provider statements that only indicate the amount paid, balance forward or previous balance
- Credit card receipts
- Missing or vague medical practitioner’s notes
- Bills for prepaid dependent care/medical expenses where services have not yet occurred
Documentation can be uploaded by logging in to your account at www.DiscoveryBenefits.com or by using the mobile app feature. If you choose to fax your documentation, please include the receipt reminder. Processing time is two business days; if further action is required, you will be notified in writing. Documentation is processed on a Central Time zone basis.
Participant Services Hours of Operation: 6 a.m. to 9 p.m. CST (M-F)
Participant Services Toll-Free Phone Number: 866-451-3399
Toll-Free Fax Number: 866-451-3245
Participant Services Email Address:: firstname.lastname@example.org
(This email is for inquiries only. Please do not submit documentation to this address.)
Mailing Address: Discovery Benefits PO Box 2926 Fargo, ND 58108