Frequently Asked Questions
No records are to be destroyed that are necessary for agency compliance with requirements of the state Sunset Act, an agency audit, any legal notice, or subpoena. Acceptable methods used at USA for destruction include the following:
- Discarding of records in the trash can or placing the material in a recycle box when such records do not contain financial, personnel, or other sensitive personal information that should be shredded. Most material placed in the trash ends up in a landfill, while material placed in a recycle box is recycled and produces revenue for the university. Please recycle all paper and cardboard that you can.
- Shredding (required for financial data, personnel records, and sensitive information)
There is no centralized office for shredding documents in most administrative or academic offices at USA; most departments are responsible for their own costs of shredding.