Campus-Wide E-mail Procedures…Please Review Carefully.

University of South Alabama employees may use the campus-wide e-mail system to communicate with other employees and/or students on matters of official University business. These e-mails should be used sparingly to avoid unnecessary traffic on the e-mail system. The Office of Public Relations reviews all e-mails submitted for bulk distribution.

E-mails can be sent to the following lists by using the corresponding addresses:

 
Faculty & Staff Lists:

	All faculty and staff	fslist@lists.usouthal.edu
	Faculty only	faclist@lists.usouthal.edu
	Non-medical faculty only	facnotmed@lists.usouthal.edu
	All faculty/staff except hospitals	nonhosp@lists.usouthal.edu
	All College of Allied Health	alliedhealth@lists.usouthal.edu
	All College of Medicine (COM)	med@lists.usouthal.edu
	COM faculty only	medfac@lists.usouthal.edu
	COM physicians only	medphys@lists.usouthal.edu
	COM basic scientists	medsci@lists.usouthal.edu
	Arts & Sciences faculty	facas@lists.usouthal.edu
	All hospital employees	hosp@lists.usouthal.edu
	All non-faculty except hospitals and COM	stfnothm@lists.usouthal.edu
	College of Allied Health	alliedhealth@lists.usouthal.edu
	College of Nursing	nursing@lists.usouthal.edu
	Division of Health Sciences (Colleges of Medicine, Nursing, & Allied Health)	healthsci@lists.usouthal.edu

Student List:

Enrolled students

stlist@lists.usouthal.edu

To send a bulk e-mail to any of the above lists:

Type in the correct address for the list you wish to e-mail. If you want to send your message to more than one list, you must send separate e-mails. For example, to send an e-mail to both the faculty/staff and the student lists requires sending two separate e-mails, one to fslist and one to stlist. Type in a brief, meaningful subject in the subject block. Type your message in the message block EXACTLY AS YOU WANT IT TO APPEAR. Do not include personal notes such as “Please post this…” Ensure that all pertinent information (who, what, when, where, contact phone numbers, etc.) is included in your message. Send the message using the e-mail account that you want readers to reply to, or specifically denote a reply-to address. PROOFREAD YOUR MESSAGE FOR ERRORS BEFORE SENDING. Corrections/changes cannot be made in the e-mail once it is sent. Errors will delay the e-mail being sent until a corrected message is resubmitted. You will receive a return e-mail message confirming receipt of your request.

The campus-wide e-mail system CANNOT SEND ATTACHMENTS. Please include all information in the body of the e-mail, or you can include a link (URL) to a web page. The link should be in the following form: http://servername/filepathname . If you place the link at the end of a sentence, please include a space before the trailing period to prevent readers from interpreting the period as part of the link. If you need assistance with a web page, contact Web Services at (251) 460-7395.


The campus-wide e-mail system is designed to use plain text formatting. Messages composed in HTML or rich text formatting will contain extraneous characters when sent. To insure proper formatting:

In GroupWise, with the Compose (Mail To) window open, click “View,” then select “Plain Text.” In Netscape or Mozilla, look under the Composition settings and uncheck the “Compose Message in HTML” box. Avoid cutting and pasting directly from a word processing application because these often contain hidden codes that can be interpreted incorrectly by some e-mail programs. These codes can often be removed by first pasting your message to Notepad (or some other text-only editing package) and then cutting from Notepad and pasting to the e-mail message block.

PLEASE PLAN AHEAD. E-mails are distributed at night to reduce traffic on the server. Only urgent e-mails are sent during the workday.

If you have questions, contact Scott Cox (scox@usouthal.edu) or Keith Ayers (kayers@usouthal.edu), or call Public Relations at (251) 460-6211.