| Frequently Asked
Questions |
| |
|
Q: |
When
are Bi-Weekly Timesheets due? |
| A: |
Click
here
to check the Bi-Weekly Calendar. |
| |
Q:
|
How
do I calculate overtime on my timesheet? |
| A: |
An
employee is to be paid at 1.5 their normal hourly
rate for any hours ACTUALLY WORKED over 40 hours
per week (use earnings code 030). An employee who
has over 40 hours of paid time, but not over 40
hours of work time, should be paid overtime, but
at their normal hourly rate (use earnings code 031).
For example:
Situation #1: Jane Doe works 45 hours during
the Sunday to Saturday work week. She should have
40 hours coded as regular pay (earnings code 020),
and 5 hours coded as overtime (earnings code 030).
Situation #2: John Doe works 38 hours during
the Sunday to Saturday work week, and takes 8 hours
vacation. He should have 32 hours coded as regular
pay (earnings code 020), 8 hours coded as vacation
pay (earnings code 170), and 6 hours coded as overtime
at regular rate of pay (earnings code 031). |
| |
| Q: |
If I do not have a pre-printed timesheet on one of my new bi-weekly paid employees, what should I do? |
| A: |
The Payroll Accounting department can provide you with blank timesheets to fill in IF you have not received a pre-printed timesheet. These timesheets can either be picked up in the Payroll Accounting department ( Administration Building , Room 1), or call our main office number (460-6471) to request that it be mailed to your department. |
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| Q: |
What does "Exempt"
mean on my IRS Form W-4? |
| A: |
This means that
there will be NO federal tax withheld on your paycheck.
This DOES NOT mean that you will not have a tax
liability at the end of the calendar year. This
option is only good for the calendar year in which
you fill out the W-4. A new W-4 will be required,
or you will be automatically set to single with
zero allowances in February by IRS regulations. |
| |
| Q: |
What does "Exempt"
mean on my State of Alabama Form W-4? |
| A: |
This means that
there will be NO state tax withheld on your paycheck.
This DOES NOT mean that you will not have a tax
liability at the end of the calendar year. |
| |
| Q: |
Why is my Year-To-Date
gross earnings on my stub different from my FICA,
Federal, and State Tax Year-To-Date gross earnings? |
| A: |
Click here
(PDF) to check the
Taxability Grid. |
| |
|
| Official
reports and documents for the University of
South Alabama faculty and staff are available
in Adobe .PDF format. If you already have
the Adobe Acrobat Reader you're all set to
download. If not, you can download the FREE
Acrobat Reader by clicking the graphic below:
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