An Easier Way to Manage Citations
Manual data entry is quickly becoming a thing of the past. Yet, until recently, if an investigator had a manuscript or journal article that needed to be added to the eRA Commons, he or she would have to type in the citation information manually.
In the interest of easing investigators' bibliography management, improving data quality, and ensuring compliance with the NIH Public Access Policy, eRA Commons has partnered with the National Center for Biotechnology Information (NCBI) to link NCBI's personal online tool, "My NCBI," to Commons. My NCBI offers an online portal-"My Bibliography"-for users to maintain and manage a list of all types of their authored works, such as articles, presentations and books.
When a new or existing My NCBI account is linked to a Commons account, citations added to My Bibliography will appear automatically in the Commons account. Investigators and their delegates will benefit from My Bibliography's ability to query the National Library of Medicine's PubMed and PubMed Central databases, as well as the NIH Manuscript Submission system, and import citation data directly from those sources. Users can access My NCBI from Commons, or they can log in directly to My NCBI using their Commons username and password.
In order to complete the integration of these two systems, eRA will be removing the ability to enter citations manually into Commons in July. For more information on how investigators should handle the upcoming changes, see NOT-OD-10-103.
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Benefits of Integration
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NIH actively seeks opportunities to integrate existing databases, which results in less manual data entry, improved data quality and increased ease of system use. The partnership between eRA Commons and My NCBI allows Commons users to benefit from My Bibliography's ability to populate citation data from PubMed , PubMed Central , and the NIH Manuscript Submission system , and to readily maintain accurate, structured and up-to-date bibliographic information. The improved data quality resulting from this integration enhances the ability of the NIH to manage and monitor the results of its research portfolio.
An additional major benefit of this integration is the ability for grantees to easily track compliance with the NIH Public Access Policy using a simple color-coded key in My Bibliography. Commons users can propose, confirm, or reject grant-paper associations; associate their My Bibliography citations with an eSNAP (electronic Streamlined Non-competing Award Process) progress report in Commons; and designate delegates to maintain their professional bibliographies in My Bibliography.
Users can log in to My NCBI and access My Bibliography from eRA Commons, or they can log in directly to My NCBI using their Commons username and password.
If not already established, PD/PIs must establish a My NCBI account to gain access to My Bibliography.
My NCBI accounts must be linked to eRA Commons accounts.
As of July 23, 2010, Commons will no longer support manual entry of citations. PD/PIs will no longer be able to type or copy and paste citation data into Commons and must enter new citations into their My NCBI accounts.
As of October 22, Commons will no longer display citations that a PI has manually entered into Commons. All citations previously entered manually into Commons will be removed from the Commons system.
Therefore, these citations must be added to My Bibliography so that they will continue to appear in Commons and can be associated with future annual progress reports.