Grants.gov is the primary website to obtain
and to submit Federal grant applications. Grants.gov includes 26
Federal grantmaking agencies with over 1,000
grant programs representing over $400 billion
in annual awards.
| DO
NOT REGISTER |
The
University is already registered on Grants.gov.
|
| OBTAIN
SOFTWARE |
Install the PureEdge
Viewer software from Grants.gov on
your computer prior to downloading the
grant application. |
| ALLOW
TIME |
The Grants.gov submission process
can take longer to learn than you may expect.
Also, it takes longer for your Grants.gov proposal
to process through your Department, College
and OSP. |
Grants.gov
/ NIH / NSF Guides
Obtaining
the Grants.gov Application Package / Instructions
Best advice - obtain the Grants.gov
Application Package by finding the Grants.gov link
usually contained in the funding announcement or
Request for Proposals (RFP).
For example,
NIH R01, go to the Parent Announcement via the
NIH website, and once you open the R01 Parent
Announcement scroll down to the “Apply for Grant Electronically” button.
> Open
the R01
Parent Announcement from NIH Office
of Extramural Research
> Click on Parent Announcements
> Click on R01 Announcement Number (follow
announcement instructions)
> Scroll down and click on Apply
for Grant Electronically button
WITHIN GRANTS.GOV:
Download and install PureEdge Viewer if you
haven't installed it previously
Click on Download button
Opens new Grants.gov window
Enter your email address in the box provided
for application updates |
Click on: 1. Download Application
Instructions
USE THESE
INSTRUCTIONS!
The associated
Grants.gov Application Instructions
to the Grants.gov Application Package
are very helpful to complete the
Grants.gov Application Package.
The Grants.gov Application Instructions
is a very large document that can
best be accessed online rather
than printing out a hard copy.
Agency-specific instructions in
the Application Guide SF 424 (R&R)
are marked with the DHHS logo,
see 4.1 Overview, page I-33. |
Click on: 2. Download Application
Package
Immediately click on the upper
left Save button
to save application to your computer. This
button will always be used to save your work.
The message, One of more of the items
in this form contains as invalid value. Do
you want to proceed anyway? [Click Yes],
will come up each time you save until you
have completed the application. |
Completing
the Grants.gov Application Package
The Grants.gov application consists
of internal forms you complete and documents you
will attach. Please review the agency guidelines
for format instructions. NSF
and NIH requires pdf format.
Careful! Do Not Save Multiple Versions
of the xfd Grants.gov file
Be very careful when saving the file and/or
when others work on the file to be sure you save only
one copy and not multiple versions in different
places on your computer. You may want to
designate one folder to contain all your application
files.
All forms in the Mandatory Documents section
must be completed and moved to the right side.
In the Optional Documents section
(NIH only) select either the PHS 398 Modular
Budget or the Research & Related Budget as appropriate
for your budget. Please note that the University
will now accept the Modular Budget format for proposal
processing and signatures. On the Transmittal Form,
please provide only the Total Direct Costs, F&A
Costs (see note below), and Total Project Costs.
TIP - Use the ? button in
the Grants.gov application menu bar to get information
on any field. Click on the ? button and move mouse
over any field.
TIP - Complete the SF 424 (R&R) first as
it pre-populates many of the other forms.
TIP - All fields in yellow the
Grants.gov application must be completed before
the Submit button becomes activated.
TIP - Print each page of the forms by using the Print button
on that individual page. Do not use the Print button
to the right of the Save button as it will print
extraneous pages.
Grants.gov
Proposal Processing Timeline
Until Grants.gov and, for NIH
proposals, the NIH eRA Commons become more robust
and the bugs worked out, PIs are requested to get
their submit-ready Grants.gov applications through
their Department and College and to the Office
of Sponsored Programs a minimum of five workdays
before the deadline. All
NIH applications should be submitted to Grants.gov
a few days before the deadline. This allows the
PI time to correct any possible errors or warnings
within NIH eRA Commons and to avoid a late submission
issue.
ACTION
REQUIRED |
TIMELINE |
Agency posts Grants.gov Application Package
and Application Instructions
For NIH, see NIH Guide or
NIH
Submission Schedule |
Grants.gov Application Package is typically
posted within two months of the deadline |
PI prepares application |
Typically a two-month time period |
PI submits application* to
Departmental Grants Administrators ®
Senior Grants Administrators (college-level)
or COM Research Office for
review and/or signatures |
Contact Departmental Grants Administrators
Senior Grants Administrators or
COM Research Office for required timeline |
Senior Grants Administrators or
COM Research Office submits
application* to OSP for review,
signatures, and submission to agency |
Required receipt a minimum of 5 workdays
prior to the deadline to OSP |
OSP completes submission to Grants.gov
|
Authorized Organizational
Representative (AOR) signature
obtained
|
NIH
eRA Commons:
To avoid errors when your
NIH proposal is transferred from Grants.gov
to the NIH eRA Commons, please use the
sample R01 forms given above as a guide
and review NIH Avoiding Common Errors.
PIs are responsible for logging on to the
NIH eRA Commons and checking the Submission
Status of their application. If there is
a significant error or warnings, the application
may need to be resubmitted through Grants.gov
again. Please review the NIH
Check Submission Status procedures. |
NIH
Changed/Corrected Applications:
NIH eRA Commons “Errors” requires
a re-submission
NIH eRA Commons “Warnings” do
not require a re-submission
Prior
to Deadline: “Errors” required
re-submission or PI Voluntary Re-submission
Request
Two business days are allowed
After the
Deadline: “Errors” required
re-submission or PI Voluntary Re-submission
Request
NIH Late Submission Policy applies (except
see paragraph below)
Electronic application
submissions are no different than paper
applications concerning the deadline. Just
as PIs had no grace period to re-submit
a paper application, it is exactly the
same with the electronic applications.
Concerning NIH, please note: "After January
8, 2008 the “error correction window” will
be the two business
days (Mon.-Fri., excluding Federal holidays)
that follow the receipt deadline of the Funding
Opportunity Announcement." |
*An
application comprises two components:
Part A consists of the paper documents
for the routing and approval process, including
Transmittal Form, Face Page (SF424), Budget
Forms, and Budget Narrative.
Part B consists of the .xfd Grants.gov electronic
file. |
