Transcripts

For dates regarding transcripts, see Important Dates | Transcripts.

College of Medicine Transcripts (Medical School Students Only) - Contact the Office of Student Records.

Transcripts are $6.00 per copy.

Official transcripts are issued by the Registrar's office and bear the University seal and Registrar signature. Official transcripts are not processed if the student has an outstanding obligation, financial or otherwise. Holds can be checked through PAWS. Students can obtain an unofficial transcript through PAWS. Students may also update their mailing address through PAWS. If for any reason, transcripts cannot be released you will be notified by mail or email.

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Requesting Official Transcripts

On-Line

The University of South Alabama has authorized the National Student Clearinghouse to provide transcript ordering via the Internet. To order an official transcript, logon to the Clearinghouse secure site.

If you are a first-time visitor, you will be directed to create a personal profile and user ID/Password, which you will use to place future orders.

The site walks you through placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. A $2.25 processing fee will be charged per recipient.

In order to ensure confidentiality and to comply with federal regulations you must complete the Consent to Release form. You will be instructed to print the form, sign and fax it to the Clearinghouse before your order can be completed.

Order updates will be e-mailed to you. You can also check the order status or history online.

If you need help or have questions about the National Student Clearinghouse transcript ordering service, contact them via e-mail at transcripts@studentclearinghouse.org or phone 703-742-7791.

Written Request

To request a copy of your USA transcript, complete a Request for Transcript form and mail or fax the request to:

Office of the Registrar Meisler Hall, Suite 1100 University of South Alabama Mobile, AL 36688 Fax: 251-460-7738

Transcript requests should include:

Student number or social security number (voluntary) Name (name while at USA and any others) Date of birth Address where the transcript is to be sent Any special instructions Current mailing and e-mail addresses Your signature A check or money order for $6.00 per transcript requested or credit card information (card type, number and expiration date).

Walk In

Walk-in requests for transcripts can be made at the service counter of the Registrar's Office located in Meisler Hall, Suite 1100. Office hours are Monday-Friday 8:00 a.m. to 5:00 p.m.

General Information

Processing time generally takes two business days. Faxed transcripts cost an additional $5.00 for domestic fax numbers and $15.00 for international fax numbers.

Transcripts sent directly to a third party are "official". If your transcript needs to be submitted as part of a packet or hand-delivered, you need to request a self-managed package transcript. The self-managed package is indicated with "issue to student for self managed package" stamped on the transcript. It is placed in a sealed envelope marked as "Official Document" on front. The flap of the envelope has the Registrar's signature and is stamped "unofficial if opened by student". The self-managed package will be determined as "official" or "unofficial" by the recipient. The student is responsible for determining the recipient's policy for self-managed packages.

To send a transcript other than by regular mail (e.g., Express Mail or Federal Express), authorization and additional fees are required. If using USPS Express Mail, a pre-paid mailer must be provided. If using Federal Express, a street address, not a P.O. Box, must be provided along with credit card information. The University of South Alabama cannot send transcripts using UPS or Airborne Express.

Picture identification is required to pick up a requested transcript. A third party cannot pick up a transcript without written permission from the student.