Procedure for becoming a Registered Student Organization at USA
1. Review organization policies
Become familiar with institutional policies, specifically student organization policies for officers, advisors, and activities, to ensure that the proposed organization will adhere to expectations for the entire USA community. Review the Student Organization Handbook.
2. Recruit members and select officers
Students are permitted a grace period in which they have access to facilities and services to recruit members. Please review the Flyer Posting Policy and follow the rules regarding flyers on campus. In order to be considered for recognition, groups are required to have at least 10 members (a valid J# for each member is required on the application).
3. Secure an advisor
Enlist a faculty or staff member as an advisor for the organization. Additional advisors may be obtained as necessary. The advisor needs to sign an Advisor Agreement (see “Advisor” section). This will need to be sent to the Office of Student Activities once the application is submitted.
4. Create a constitution and bylaws
Work with the members, officers, AND advisor to create a constitution and bylaws. For a model of a constitution and bylaws, please click here.
5. Complete the online application.
6. Submit the group’s constitution, bylaws, and advisor agreement to the Office of Student Activities
7. The Student Organization Committee (SOC) will review the group’s information at their next scheduled meeting. You will be contacted within 5 working days about the status of your organization. The SOC may approve your constitution, approve the constitution with revisions, request that the organization revise the constitution and resubmit for further review, or not approve a new organization. If changes are requested, you will have 14 days to resubmit them to Student Activities. Once these are received, you will again be given an updated status.
8. Once you have been approved, the organization will be formally recognized as a USA organization and will be accountable to regulations set by the University and Student Government Association.
9. Organizations qualify for funding from the Student Government Association after the organization has been registered for 3 full semesters.
Note: The time it takes for the entire process to occur will depend on how many organizations the Student Organization Committee must review. During any step in this process, individuals from the organization can contact our office to check on the status of their application.