Team Travel Cards
In order to facilitate intercollegiate athletic team travel while providing for the maximum institutional control over funds, the University has established the team travel card to be used by intercollegiate athletic teams when they travel to away athletic events. Such cards are available for coaches and staff as deemed necessary by the Athletic Business Office (ABO).
Up to three weeks prior to an event, coaches or administrators responsible for each event must complete a USA Team/Student Group Travel Advance Form. This form must be approved by the head coach and Athletic Director and submitted to the ABO. The ABO reviews the advance form, determining the amount of credit and cash withdrawal limits required for the trip, and assigns a team travel card for the trip. The ABO then transfers the appropriate funds to the card.
Once the trip is complete, the responsible person should return the card to the ABO and prepares the team travel from (Exhibit P) along with appropriate documentation. The ABO then reconciles the Team Travel Form to the actual funds used to ensure that all fund withdrawals are appropriate and documented.