Academic Policies & Procedures
The University of South Alabama’s academic policies and procedures provide the framework for the orderly conduct of its degree programs. They are intended to ensure a thorough and complete education for each of the University’s graduates. Academic programs are administered through the Office of the Provost and Senior Vice President for Academic Affairs, and the Office of the Vice President for Medical Affairs.
Each student admitted to the University of South Alabama is assigned a free, permanent, official University e-mail address (@jagmail.southalabama.edu). Most changes in University policies and official University correspondence will be transmitted via the student's official e-mail account. Instructors must also utilize this address to communicate with students. Students are responsible for regularly reading e-mail sent to this address. The official University e-mail address cannot be changed, but students may elect to have official mail forwarded to any other personal e-mail address. To activate your JagMail account, select that link on the University's PAWS web site at http://paws.southalabama.edu.
The institutional process for assigning credit hours to courses is based on the minimum academic activity to achieve intended learning outcomes as verified by evidence of student achievement. For traditional classes, a credit hour consists of approximately one hour of classroom or direct faculty instruction and a minimum of two hours of out of class work each week for approximately fifteen weeks for one semester or the equivalent amount of work over a different amount of time for semesters of other durations. For classes offered in other formats leading to the award of academic credit, the equivalent amount of academic activity is required.
The University academic terms are two semesters (Fall and Spring) and three terms: a May term and two Summer terms. Semesters normally consist of fifteen weeks of class followed by a final examination week. In some programs of study, courses may be scheduled for parts of terms different from a normal semester. Usually, one semester credit hour is awarded for each 50-minute lecture class per week or 2-3 hour laboratory or studio period.
Each hour of lecture usually requires two hours of outside preparation. Thus, a student carrying sixteen semester hours should be prepared to spend at least 48 hours in class and study per week.
A student's classification is determined by the number of credits earned toward the degree. A student is classified as follows:
Freshman 0 - 29 semester hours
Sophomore 30 - 59 semester hours
Junior 60 - 89 semester hours
Senior 90 semester hours or more
Policy for Declaring an Academic Major
Declaring an Academic Major, Non-Transfer Students
Students who enter the university as undeclared or in a non-degree granting program who intend to complete a degree at the university must declare a degree granting major by the time they complete 60 credit hours.
There are two exceptions: Students classified as Business Administration students need to declare their major in the College of Business by 75 credit hours. Students majoring in programs leading to teacher certification in the College of Education and Professional Studies need to enter candidacy, which leads to a degree granting major, by 75 credit hours.
Policy will not apply to second degree seeking or graduate students.
Full-time/Part-Time Enrollment Status
Undergraduate degree seeking students carrying twelve or more credit hours of work each term are considered full-time. However, students must carry at least fifteen hours each term (for eight semesters) to meet requirements for graduation in four academic years. Co-op students who alternate full-time enrollment with employment are considered full-time students for enrollment purposes. Students carrying six to eleven credit hours are considered half-time and students enrolled for one to five credit hours are considered less than half-time.
Full Load of Course Work in a Semester
Permission of the student's academic dean is required to take more than 19 semester hours.
Registration (making course selections and enrolling in classes) occurs prior to the beginning of each term. All students obtain registration appointment times ("time tickets") and register utilizing USA's Personal Access Web System (PAWS) at http://paws.southalabama.edu. (See the University Registration Guide for additional information.)
Registration is not complete until all fees have been paid and all admissions documents and examinations furnished. Failure to satisfy any of the admission or registration requirements is sufficient cause for dropping a student from all classes. Enrollment status can be found in PAWS web site at http://paws.southalabama.edu.
Course Numbering System
001-099 Remedial courses which do not carry credit toward graduation
Attendence and Absences
An individual student is responsible for attending the classes in which the student is officially enrolled. The quality of work will ordinarily suffer from excessive absences. At the beginning of classes, instructors must define their policy on absences, and all cases of illness and emergency shall be promptly reported and verified to the instructor. For excessive absences (two or three consecutive class meetings) due to illness, death in family, or family emergency, the Dean of Students' office should be advised. Absence notices will be sent to each instructor notifying him of the reason for and the approximate length of the absence. This notification does not constitute an excused absence.
Students receiving veterans' benefits are required to attend classes according to the regulations of the Veterans Administration.
All international students on F-1 visas must comply with attendance regulations as dictated by the Department of Justice, Immigration and Naturalization Services. They must remain students in good standing with at least twelve (12) hours per term.
Students attending authorized off-campus functions or required activities shall be excused by the responsible University official through the Office of Academic Affairs. In case of doubt, instructors may consult these lists in that office. Work missed as a result of these excused absences may be made up.
Computer Access Requirement
All students enrolled at the University of South Alabama are required to have access to personal computer. This may be achieved by individual ownership, access to a family machine when residing at home, sharing with a roommate, or other suitable arrangements not dependent on University public computer laboratories. Student personal computer access must include a current version of word processing software appropriate to college-level work, access to the Internet, and access to the university's e-mail system. Individual degree programs and specific courses may have additional requirements appropriate to curriculum needs.
Student Academic Success
The Office of Student Academic Success supports the mission of the University by offering, supporting, and assessing programs and services designed to improve student academic success, including but not limited to retention and graduation. This includes the First Year Advising Center, freshman learning communities, the university first year experience courses, JagSuccess, and the USA Scholars Initiative, including our Eam Back program.
Academic advising is an important component of a student’s educational experience and success. Faculty, administrators, and professional staff promote academic advising as a shared responsibility with students. Academic advising serves to develop and enrich students’ educational plans in ways that are consistent with their personal values, goals, and career plans. Before attending an advising appointment, students should review the university website and consider academic majors that best suit their educational and career interests. Students are assigned an advisor based on their declared major.
All degree-seeking first-year students and transfer students who have earned less than 30 hours are required to meet with an academic advisor. Additionally, first year students are required to meet with their academic advisor in both fall and spring semesters. Generally, after a student completes 30-40 hours, they will be shifted to an academic advisor in their major College or School. Students should communicate with their major advisor at least once each academic year.
Advisors are responsible for particular majors or programs; if a student changes their major, their academic advisor will also change. Students should plan to meet regularly with their academic advisor throughout their enrollment period. More frequent meetings are associated with increased academic success and progress through the curriculum.
Students who have earned less than a 2.0 cumulative GPA are required to meet with an academic advisor each semester until in good standing with the University.
Students are ultimately responsible for selecting and registering for courses, meeting course pre-requisites and graduation requirements, and adhering to University policies and procedures.
First Year Advising Center
Students begin their relationship with their first year advisor during orientation. They are required to meet with their advisor each term and are encouraged to meet as often as needed. When students reach 30 earned credit hours, they generally will transition to an academic advisor in their major College/School. Some Colleges/Schools may require students to remain with FYAC for an additional semester.
Freshman learning communities at South are focused on academic courses. A learning community usually includes two or three classes shared with other students enrolled in that community. Learning communities typically enroll about 25 first year students; generally, all students share their first year experience course. In most communities, students will share one or two additional classes with the same group of 25 students. Learning communities are designed to provide students with the opportunity to meet other students in the same major, to offer the best schedule for the first semester, and to maximize the applicability of courses should a student decide to change majors.
First Year Experience Courses
First year experience courses are offered at universities around the world. At USA, this course was constructed by faculty and designed to address areas where first year students need additional development. The course ranges from 2 to 3 academic credit hours (depending on College/School) and includes a peer academic leader called a JagPAL. Currently, first year experience (FYE) courses are offered in the College of Arts and Sciences, the College of Education and Professional Studies, the College of Engineering, the Mitchell College of Business, the Pat Capps Covey College of Allied Health Professions, and the College of Nursing.
JagSuccess is our student focused academic success center. It is located at 111 Jaguar Drive, in the Academic Services Center. Any student is welcome to drop by and talk with a JagPal about course material, receive additional problem sets for practice, or discuss study skills specific to a class or test. Workshops are also available on demand to support the needs of faculty and staff. Resources may be found online at http://www.southalabama.edu/departments/academicsuccess/
USA Scholars Initiative
The USA Scholars Initiative focuses additional attention on USA scholarship students who may be academically at risk. First year students whose fall GPA is below 3.0 may be contacted about additional resources designed specifically to increase academic insight. Included in this program is our Earn Back opportunity. Students who have lost their Presidential Scholarship may be able to earn it back by participating in this program.
University Writing Center
The University Writing Center, located in the Academic Services Center and Marx Library provides assistance with writing to students of any discipline, both face-to-face and online. The University Writing Center is an instructional facility that focuses on helping students improve their writing skills, rather than simply editing papers. Students may receive help with any type of writing task at any stage of the writing process, including understanding assignments, brainstorming, organization, development, and revision.
For more information, please call (251) 460-6480 or visit the Writing Center's webpage at http://www.southalabama.edu/writing/.
USA Career Services, located in Meisler Hall, Suite 2100, assists students and alumni in all phases of the career development process. As a comprehensive career services center, the office offers services to support career and academic major exploration, co-op and internship participation, identification and preparation for employment opportunities, and graduate and professional school preparation assistance.
Career Services guides students in determining career interests and selecting appropriate academic programs to reach career goals. The appropriate selection of a major can impact a student's desire to complete a college education and a student's success in college and the workplace. Career Advisors are trained to assist students in the various aspects of career and academic development. Among the many resources available to students are:
- One-on-one advising appointments with career advising staff.
- Career Resource Center containing information on career and major exploration, job search skills, resume preparation, interviewing, employer information, and more.
- Self-assessments and career inventories.
- Jaguar Job Link On-line job posting system.
- Resources on numerous career fields including entrance requirements and projected employment outlook.
- Graduate and professional school information.
Cooperative Education And Internship Program
The Cooperative Education (Co-op) and Internship Program enables students to combine classroom studies with paid work experience related to their major field of study. Co-op and Internships are designed to supplement classroom experience and to promote academic and professional development. Students generally complete one year of courses prior to beginning an assignment. Students receive academic recognition through a transcript notation for each term. Students do not earn academic credit hours. Employers and students appreciate this official recognition because it reflects a student's desire to obtain practical work experience while pursuing the degree.
Undergraduate students must meet general program requirements, including being classified as a full-time student upon participation in the program, completion of 12-24 credit hours depending upon the selected program option, an overall institutional GPA of 2.3 or higher for the Co-op options, and an overall institutional GPA of 2.0 or higher for the Internship option. Graduate students may participate after they are accepted into a graduate program. Program requirements may vary based upon the student's academic college. While the program is open to all academic majors, there are some majors/academic departments in which the curriculum may not support a particular work-schedule option. Students on study visas can participate in the program with prior approval from the Office of International Admissions & Student Services.
The Alternating Co-op program option integrates multiple terms of work and academics. Students work in professional assignments directly related to their major. Students on the alternating plan rotate semesters of full-time work with semesters of full-time school. Students are required to meet and maintain an institutional GPA of 2.3 or higher and remain in good standing with the university in order to be eligible. Engineering students must also complete MA 125 and MA 126 prior to participation. Students must meet with Career Services to receive program approval prior to accepting employment.
The Parallel Co-op program option allows nursing students to gain practical, relevant work experience at one of the participating area hospitals. Nursing students may apply to the Co-op program after completing the designated first semester foundation courses with at least a 2.5 GPA. Students must maintain above a 'C' in nursing courses, may not earn an 'F' in any course, and must be designated as full-time to remain eligible for participation. Students accepted into the Co-op program must meet with Career Services to complete the program orientation.
This Internship program option allows students to participate in either a part-time or full-time work experience to complement the student's major or field of study. Students are required to meet and maintain an institutional GPA of 2.0 or higher and remain in good standing with the university in order to be eligible. The student, employer, and the university work collaboratively to structure the work plan. Students should meet with Career Services to receive program approval prior to accepting employment.
Additionally, Career Services advertises internships that are non-paid and for academic-credit only. These non-paid, academic-credit internships do not qualify for a transcript notation through the Co-op and Internship Program. These internships are approved through the student's academic department and students should work closely with the department to determine eligibility for academic credit. Students may contact Career Services to be directed to the appropriate contact in the academic department.
The Cooperative Education and Internship Program provides valuable experience and flexibility for students and employers. For more information, please contact Career Services at (251) 460-6188 or visit http://www.southalabama.edu/departments/careerservices/coopintern.html.
Job Search And Graduate School Assistance
Career Services offers many services to students seeking career-related employment or those planning to pursue graduate or professional school. Jaguar Job Link, an on-line career management system, allows students to seek and apply for jobs, publish resumes, and participate in on-campus interviews. Career Services also offers advising appointments, seminars, job search and networking programs, and annual career and graduate and professional school fairs.
Mathematics Placement Exam
Students will be permitted to enroll in mathematics classes based on their prerequisite course grade(s), Math-ACT score, Math-SAT score, or the Mathematics Placement test score as described on the following web site: http://www.southalabama.edu/colleges/artsandsci/mathstat/placementinfo.html
Students who transfer credit for MA 112 or higher with a grade C or better and who plan to take subsequent mathematics courses are not required to take the Math Placement Exam. Nevertheless, they are encouraged to take the exam to help evaluate their level of preparation.
Students who transfer credit for MA 110 or higher and who DO NOT plan to take any other mathematics courses are exempt from taking the Math Placement Exam. Note that MA 110 does not fulfill prerequisite requirements for most mathematics courses.
The Mathematics Placement test is a computer-based test administered in a computer lab. Calculators and other outside resources are not permitted during this exam. Students should complete the exam at least 48 hours prior to coming to campus for orientation. Students without any transfer credit for pre-requisite course(s) ), will be blocked from registering for most mathematics and some statistics courses. Questions concerning the Math Placement Exam should be directed to the Department of Mathematics and Statistics (ILB 325, (251) 460-6264).