Reservations & Rentals

Stay active and host events or parties for your residence hall, Greek organization, student organization, campus department, friends or your kids* with the Department of Campus Recreation and Wellness. Please read through our rental policies below and fill out a request form to start the process. 

Reserve (No Cost - Timed Reservations)

Reserve Student Recreation Center Classroom 

Reserve Student Recreation Center Fitness Studio 

Reservation Policies:

• Current South Alabama students or members of the Student Recreation Center (SRC) may reserve the Classroom & Fitness Studio for no cost for up to 1 hour at a time.
• Registered Student Organizations (RSO) or departments wanting to reserve a fitness studio for an event (longer than 1 hour) should fill out the Facility Reservation Form found below.
  • Non-student, non-member individuals wanted to attend an event hosted by the RSO should be noted on the Facility Reservation Form. For hourly reservations, non-student, non-member individuals must purchase the daily guest pass for $10 at the front desk via credit card only.
• The SRC does not provide space for group fitness events that are not led by staff of the Department of Campus Recreation & Wellness (DCR&W).
• The SRC does not provide space for groups for the purpose of practice for Intramural Sports. Recreational areas are first come, first serve. 
• Use of Fitness Studio equipment may be subject to cost. 

Facility Rentals for USA Sponsored Events

The following organizations/persons are eligible to rent space within the Department of Campus Recreation and Wellness: 

• Currently enrolled South Alabama students
• Currently employed South Alabama faculty and staff members
• South Alabama RSOs
• University Academic or Administrative Departments
• Current members of the Student Recreation Center 

Any non-USA person(s) or group(s) must secure a formal sponsorship from a RSO, Academic/Administrative Department, a currently enrolled student*,  a current member of the Student Recreation Center*, or faculty/staff member*. 

Prior to Reservation: 

• Please be mindful that all pricing is subject to change without notice, as determined by the Assistant Director for Facilities & Director of Campus Recreation and Wellness.
• Events that plan to have non-USA attendees should estimate the amount clearly and concisely for proper review.
• The individual making the reservation should be the primary point of contact for the event details.
• Please identify where billing and payment information is to be sent prior to the event. 

Step 1: Fill out the form found here. Forms filled out less than 5 business days (Monday - Friday) in advance are subject to rejection by the facilities office. 

Step 2: Requestor will receive an email confirming the request has been received. From this date, please allow 3 business days for processing. 

Step 3: Event information will be forwarded to the requested area Coordinator, the Director of Campus Recreation and Wellness, USA Risk Management, & USA Campus Police for confirmation. Once received (cycle takes about 2 to 4 business days), event confirmation will be sent via email. 

Step 4: Requestor will receive a second email confirming event approval, presenting final pricing, and reviewing any additional details for the area requested. 

Step 5: Payment is due 48 hours prior to the event. Any payments not received within that window may result in event cancellation.