COVID-19 Reporting Requirements

Reporting suspected and positive cases of COVID-19 is a critically important component of the University of South Alabama’s ability to continue to operate during the COVID-19 pandemic. The timely reporting of positive COVID-19 tests to the University’s COVID-19 team will help the University break the chain of transmission of infectious diseases and limit the spread of infections.

The University has identified three scenarios in which employees are required to report cases of COVID-19: 1) employees who test positive are required to self-report; 2) supervisors who receive a report of an employee’s positive test are required to report, and 3) any employee who receives a report from a student who has tested positive is required to report. In addition, students are required to self-report.

The reporting requirements for each of these scenarios are outlined below.

 

▼   Protocol for Notification of COVID-19 Positive Faculty/Staff

Scenario: Positive Faculty/Staff Notifies Direct Supervisor

  1. Any supervisor notified by a faculty/staff member testing positive for COVID-19 must send an email to reportcovid@southalabama.edu and notify Human Resources at pandemicHRcampus@southalabama.edu.
    1. Information in the email must include the faculty/staff member’s name, JAG number, phone number, date of positive COVID-19 test, and any additional relevant information.
  2. The supervisor should receive a reply email confirming email receipt from reportcovid@southalabama.edu.
    1. If the supervisor receives the reply email, it serves as confirmation that the COVID-19 staff has been notified and USA’s COVID-19 protocol will be initiated.
    2. If the supervisor does not receive a confirmation reply email within 24 hours, the supervisor is required to call the COVID-19 Supervisor at (251) 461-1940. 
      * Once the supervisor confirms that the COVID-19 team has been notified, the supervisor has fulfilled his/her reporting responsibility.
      **Supervisors should not discuss or disclose positive cases or any potentially identifying information with anyone other than the COVID-19 team and Human Resources.
  3. The COVID-19 Supervisor will initiate USA's COVID-19 Protocol.

Once the COVID-19 Supervisor has been notified of the faculty/staff member who has tested positive for COVID-19, a member of the COVID-19 team will be assigned to that case.

  • The assigned staff member will contact the individual who is COVID-19 positive to interview him/her and assist with the monitoring of their symptoms.
  • The COVID-19 team member will advise the faculty/staff to inform individuals who may have been exposed.
  • All information gathered by the COVID-19 team member will be entered into REDCap.
  • The COVID-19 team member will not disclose the name of the infected individual and all measures will be taken to protect the infected individual’s information.
▼   Protocol for Notification of COVID-19 Positive Student

Scenario: Positive Student Informs Faculty/Staff

  1. Any USA faculty/staff notified by a student that he/she has tested/is positive for COVID-19 must send an email to reportcovid@southalabama.edu.
    1. Information in the email must include the student’s name, the student’s phone number (if available), and any additional information provided by the student regarding COVID-19.
  2. The USA faculty/staff will receive a reply email confirming email receipt from reportcovid@southalabama.edu.
    1. If the faculty/staff member receives the reply email, it serves as confirmation that the COVID-19 team has been notified and USA’s COVID-19 protocol will be initiated.
    2. If the faculty/staff member does not receive a confirmation reply email within 24 hours, the faculty/staff member is required to call the Student Health Center at 251-460-7151 and provide the student’s name and information (see #3).
      *Once the supervisor confirms that the COVID-19 team has been notified, the supervisor has fulfilled his/her reporting responsibility.
      **Supervisors should not discuss or disclose positive cases or any potentially identifying information with anyone other than the COVID-19 team and Human Resources.
  3. The Student Health Center staff member will provide the student’s information to the COVID-19 Supervisor.

 Once the COVID-19 Supervisor has been notified of the student who has tested positive for COVID-19, a member of the COVID-19 team will be assigned to that case.

  • The assigned staff member will contact the individual who is COVID-19 positive to interview him/her and assist with the monitoring of their symptoms.  The COVID-19 team member will advise the student to inform individuals who may have been exposed.
  • All information gathered by the COVID-19 team member will be entered into REDCap.
  • The COVID-19 team member will not disclose the name of the infected individual and all measures will be taken to protect the infected individual’s information.

 

▼   Protocol for Self-Report of COVID-19 Positive Faculty/Staff

Scenario: Faculty/Staff Member Self-Reports as Positive

  1. Any faculty/staff member who tests positive for COVID-19 is required to send an email to reportcovid@southalabama.edu and to notify Human Resources at PandemicHRcampus@southalabama.edu.
    1. Information in the email must include the faculty/staff member’s name, JAG number, phone number, date of positive COVID-19 test, and any additional relevant information.
  2. If the faculty/staff member notifies his or her direct supervisor that they are COVID-19 positive, then the direct supervisor is required to follow the protocol for “Protocol for Notification of COVID-19 Positive Faculty/Staff.
  3. The faculty/staff member should receive a reply email confirming email receipt from reportcovid@southalabama.edu.
    1. If the faculty/staff member does not receive a confirmation reply email within 24 hours, the employee is required to call the Faculty/Staff COVID-19 Supervisor at (251) 461-1940. 
    2. If the faculty/staff member does receive the reply email, it serves as confirmation that the COVID-19 staff has been notified and USA’s COVID-19 protocol will be initiated.
  4. The COVID-19 Supervisor will initiate USA's COVID-19 protocol.

Once the COVID-19 Supervisor has been notified of the faculty/staff member who has tested positive for COVID-19, a member of the COVID-19 team will be assigned to that case.

  • The assigned staff member will contact the individual who is COVID-19 positive to interview him/her and assist with the monitoring of their symptoms. The COVID-19 team member will advise the faculty/staff member to inform individuals who may have been exposed.
  • All the information gathered by the COVID-19 team member will be entered into REDCap.
  • The COVID-19 team member will not disclose the name of the infected individual and all measures will be taken to protect the infected individual’s information.
▼   Reporting Requirements for Students

Students who are attending classes or activities on campus, or who are living in USA Housing, are required to report positive COVID-19 tests to the University for monitoring by the COVID-19 Team.

Any resident student, or any student present on campus for classes or activities, who tests positive for COVID-19, is required to immediately send an email to reportcovid@southalabama.edu so that the COVID-19 protocol processes can be initiated. The email should include the student's name, the student’s JAG number, the student’s phone number, the date of the positive COVID-19 test, and any additional relevant information. The student will receive a reply email confirming email receipt from reportcovid@southalabama.edu.

If the student receives the reply email, it serves as confirmation that the COVID-19 staff has been notified and USA’s COVID-19 protocol will be initiated. If the student does not receive a confirmation reply email within 24 hours, they should call the Student Health Center at (251) 460-7151 and provide their information.

Once the University has been notified of a student who has tested positive for COVID-19, a member of the COVID-19 team will be assigned to that case. The assigned staff member will contact the individual who is COVID-19 positive to interview them and assist with the monitoring of their symptoms. The COVID-19 team member will advise the student to inform individuals who may have been exposed. All information gathered by the COVID-19 team member will be entered into REDCap. The COVID-19 team member will not disclose the name of the infected individual to any of the exposed persons and measures will be taken to protect the infected individual’s information.

 

 

Reporting Symptoms, Exposures and Positive Cases
All employees and students are required to monitor and report symptoms and exposures and to report positive cases.

All employees and students are required to immediately report confirmed or suspected cases of COVID-19 to USA’s contact tracing team at ReportCovid@SouthAlabama. edu

Regardless of vaccine status, if you have symptoms of COVID-19 or think you might have been exposed to COVID-19, stay home until you are cleared to return to campus. Students, contact Student Health at StudentHealth@SouthAlabama.edu (251) 460-7151. Employees, contact your supervisor and Employee Health and Wellness at PandemicHRCampus@ SouthAlabama.edu or call (251) 461-1521.