CPC Constitution

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Constitution of the University of South Alabama
College Panhellenic Council Date: June 1, 2016
Revised: January 12, 2017

 

▼   Article I. Name

The name of this organization is and shall be referred to as the University of South Alabama Panhellenic Council.

▼   Article II. The Object

The object of the Panhellenic Council shall be to develop and maintain women’s sorority life and interfraternity relations at a high level of accomplishment and in so doing to:

  1. Consider the goals and ideals of member organizations as applicable to campus and personal life.
  2. Promote superior scholarship and intellectual development.
  3. Cooperate with member women’s sororities and the university/college administration to maintain high social and moral standards.
  4. Act in accordance with National Panhellenic Conference (NPC) Unanimous Agreements, policies and best practices.
  5. Act in accordance with such rules established by the Panhellenic Council as to not violate the sovereignty, rights and privileges of member sororities.
▼   Article III. Non-Discrimination Policy

Membership in the University of South Alabama student organizations is open to all regularly enrolled students. Accordingly, no person may be excluded from membership or leadership in a registered student organization due to race, color, religion, national origin, age, or gender (unless exempted under Title IX), sexual orientation, disability or veteran status; provided, however, that registered student organizations may limit their membership to students who, upon individual inquiry, affirm that they support the organization’s religious, political, or other legally protected views, consistent with the First Amendment.

▼   Article IV. Membership

 

  1. Member Organizations
    1. Any sorority that is part of the National Panhellenic Conference may install a chapter at the University of South Alabama.
    2. All membership organizations installed with the College Panhellenic Council must be a part of the National Panhellenic Conference.
    3. National Panhellenic Conference organizations without current chapter presentation on campus may petition membership in the College Panhellenic Council.
    4. Every regularly enrolled full-time or part-time student, who is a new member, an initiate, or affiliated by a chapter shall be counted as a member of that fraternity’s chapter.
  2. Panhellenic Delegates
    1. Job Description:
    2. Delegates must be active, initiated members of their fraternity and in good standing with their chapters.
    3. Delegates must attend bi-weekly Panhellenic Meetings
    4. Delegates must communicate effectively between their chapter and the Panhellenic Council.
  3. Assistant Delegates
    1. Assistant Delegates must be active, initiated members of their fraternity and in good standing with their chapters.
    2. If the Panhellenic Delegate cannot fulfill her duty, the Assistant Delegate will assume her role as Panhellenic Delegate.
  4. Administration of Membership Selection
    1. A Formal Recruitment period shall be held in the early Fall, as set by the College Panhellenic Council, with consideration of the University of South Alabama academic calendar.
    2. The National Panhellenic Conference “Release Figures Method System” shall be followed.
    3. The Preferential Bidding System shall be used.
    4. Except during the Formal Recruitment period, or a new colonization, Continuous Open Bidding shall be in effect during the college year (Fall through Spring semesters) for all eligible female students.
    5. If a chapter has not fulfilled quota during Formal Recruitment, they may do so in Continuous Open Bidding even if it puts the chapter over total chapter size.
    6. Chapter total will be reassessed every fall and spring semester per the instructions of the NPC. Total chapter size designates the total number of new members and active members in each fraternity during the college year.
    7. Every regularly enrolled full-time or part-time student, who is a new member, an initiate, or is affiliated by a chapter, shall be counted as a member of that chapter.
      1. Any depledging, termination or other changes in membership shall be reported to the Panhellenic Advisor no later than twenty-four hours after it has occurred.
  5. Privileges and responsibilities of membership
    1. Duty of compliance.
      1. All members, without regard to membership class, shall comply with all NPC Unanimous Agreements and be subject to these University of South Alabama Panhellenic Council bylaws, code of ethics and any additional rules this Panhellenic Council may adopt, unless otherwise prescribed in constitution. Any rules adopted by this Panhellenic Association in conflict with the NPC Unanimous Agreements shall be void.
▼   Article V. The Executive Board
  1. The Executive Board will consist of the President, Executive Vice President, Vice President of Membership Recruitment, Secretary, Treasurer, Community Program Director, Assistant Director of Panhellenic Representatives, Marketing and Communications Director, and Member at Large.
  2. The Executive Board will appoint all standing committees and their chairpersons. The Executive Board will recognize representation from all of the member fraternities in appointing these positions.
  3. The Executive Board will assist the President with overseeing the Panhellenic Council.
  4. All officers of the Executive board must be active, initiated members of their fraternity and in good standing with their chapters.
▼   Article VI. Selection of Officers
  1. The officers of the Panhellenic Council shall be elected from eligible members who shall submit an application to be voted on by the Panhellenic Council. The order of elections will be President, Executive Vice President, Secretary, Treasurer, Community Program Director, Assistant Director of Panhellenic Representatives, and the Marketing and Communications Director. Each fraternity of Panhellenic Council can hold no more than three offices on the Executive Board. Vice President of Recruitment will be elected at the beginning of fall semester following the same procedure:
    1. Names of all eligible and interested individuals shall be submitted to the Executive Board no later than the week prior to elections.
    2. Each eligible person will be required to visit with the current officer in the position to which she is applying.
    3. Voting will be done by secret ballot with each sorority having one vote.
    4. Counting of the vote will be done by the Panhellenic Council Advisor.
  2. Members of the Executive Board of the Panhellenic Council may not serve as delegate, or assistant delegate for their respective fraternity.
  3. To be eligible for an Executive Board office, a woman must have previously served as a Panhellenic Delegate, Panhellenic Assistant Delegate, a Recruitment Counselor, an officer in her fraternity, a Junior Panhellenic Officer, or a Panhellenic Chairperson.
  4. A member may not be the President or Vice President of Panhellenic and an Executive Board Officer of her fraternity concurrently.
  5. No fraternity may hold the office of President for two consecutive years.
  6. In the event an officer resigns from office the vacant office will be re-elected by majority vote of the Panhellenic Council delegates at the next Panhellenic meeting.
  7. A member fraternity may not have two women holding offices of President, Executive Vice President, and Vice President of Recruitment concurrently.
  8. Each member fraternity of the Panhellenic Council must have at least one representative on the council at all times.
  9. Member fraternities may not vote for their respective candidate(s) or representative(s).(Voted and passed in Panhellenic Business Meeting on November, 23. 2013.)
▼   Article VII. NPC Position Statement on Standards of Conduct
  1. The National Panhellenic Conference (NPC), one of the world’s largest organizations advocating for women, is the umbrella group for 26 national and international sororities. NPC encourages its members to engage in positive discourse about members and member groups. Through its governing documents known as Unanimous Agreements, Unanimous Agreement IV, Standards of Ethical Conduct, states that members should avoid disparaging remarks about any women’s fraternity/sorority or college woman.
  2. NPC reminds all Panhellenic women to follow our standards of ethical conduct in their daily lives and as they increasingly engage in online chats, forums, and social media networks. The NPC Panhellenic Creed also emphasizes mutual respect.
  3. “We, as Fraternity Women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life. The opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live.”
▼   Article IX. Extension

Extension is the process of adding an NPC women’s sorority.

  1. The University of South Alabama Panhellenic Council shall follow all NPC Unanimous Agreements and NPC extension guidelines found on the NPC website and in the Manual of Information.
    1. A two-thirds vote of the Panhellenic Council shall be required to approve a recolonization plan and for all extension-related votes. All other votes, unless specified in these bylaws, shall require a majority vote for adoption.
▼   Article X. Council Meetings
  1. Time and Place. The Panhellenic Council shall meet at a time and place decided upon the last meeting of each semester for the following semester.
  2. Order of Business.
    1. Call to Order.
    2. Roll Call and Approval of Minutes.
    3. Officer Reports.
    4. Committee Reports.
    5. Unfinished Business.
    6. New Business.
    7. Adjourned.
▼   Article XI. Finances
  1. Fiscal Year. The fiscal year of the University of South Alabama Panhellenic Council shall be from October 1 to September 30.
  2. Contracts. The signature of the Third Party Review, Treasurer, and the Panhellenic Advisor is required to bind the University of South Alabama College Panhellenic Council.
  3. Checks. All checks issued on behalf of the University of South Alabama Panhellenic Council shall be requested by the President or Advisor and signed by the Treasurer and the Panhellenic Advisor. The President will serve as a third-party review as needed.
  4. Payments. All payments due to the University of South Alabama Panhellenic shall be given to the treasurer, at a regular meeting of the Panhellenic council, who shall record them.
  5. Membership Dues.
    1. Amount. The dues of each Panhellenic member fraternity shall be an assessment of eight dollars per member and new member, per semester (excluding summer).
    2. Time of Payment. The dues of each Panhellenic member fraternity shall be payable on or before the second University of South Alabama College Panhellenic Council meeting each semester.
  6. Fines. The University of South Alabama Panhellenic Council has the power to levy fines as needed as long as the Panhellenic Council can achieve majority vote. Fines will consist of:
    1. Absence from a mandatory Panhellenic function (with the exception of the recruitment rules forum) will be ten dollars per member and new member with an additional two dollars added each day the fine money is late.
      1. Absence from the mandatory recruitment rules forum held in the Spring semester is a fine of fifty dollars per person not in attendance listed on on the chapter roster. Roster updates are responsibility of the chapter with the Office of Greek Life.
    2. Late fines for failing to submit chapter rosters, dues, and an officer list at the designated time will be ten dollars per day, and loss of voice and vote until payment is made.
  7. The Panhellenic Council shall have the authority to determine fees and assessments as may be considered necessary.
  8. All accounts, financial records and transactions of the organization are subject to audit or review by the Dean of Students Office at their discretion.
▼   Article XII. Hazing
  1. Per the Unanimous Agreements, the National Panhellenic Conference supports all efforts to eliminate hazing. All forms of hazing shall be banned.
  2. The University of South Alabama’s hazing policy can be found in the lowdown.