Completed Projects

Completed Projects
0001 - University needs a way to purchase items online: Purchasing Card (P-card)
0002 - Lack of information and instructions regarding Student Travel
0003 - Invoice Approval Layers Inefficient (cumbersome)
0005 - Campus Post Office needs a way to accept Debit Card
0007 - Extend the Banner Timeout feature
0008 - Need an electronic process for voluntary student trips
0009 - Need electronic timesheets and process 
0010 - Streamline Consulting Agreements 
0011 - Update Accounting procedures on the USA website
0012 - Streamline the class syllabus
0013 - USA needs a University Motor Pool
0014 - All forms on campus should be available online and a easy way to navigate or search for a form including when to use this form and Q&A area.
0015 - "How to's" are needed for faculty and staff not just for accounting forms
0016 - Rewrite the Faculty Handbook and use the Faculty Senate to assist with the administration staff
0017 - Clear processes are needed for grant transfers and processing times
0018 - Pay an invoice for two different vendors - use vendor pools
0019 - Blocked website software that the University uses provides unreasonable censorship
0020 - One key phone number is needed to be published that will reach a person in departments that utilize phone trees 
0021 - Employee ID's are renewed too often
0024 - Contracts take too long to process, streamline the procedures and have a way to review the status of the contract.
0025 - Signage around campus is poor. Better method for visitors to know how to obtain a pass is needed.
0029 - Campus-wide purchasing agreements affect the Hospital. Input from the Hospitals are needed on all campus-wide contracts
0030 - Vendor's who travel have to agree to a 104 page document.  Need a way to abbreviate and expedite the process
0031/0051 - Improve and streamline the Faculty Application Process.
0032 - Streamline HR hiring process
0033 - Temp Labor for Hospitals need to be handled in HR to ensure ID badge, flu shots, orientation training and appropriate documentation.
0034 - Centralize Heath System control and forms over employees including faculty who leave - remove badges, system access, keys and PA termination papers for all departments.
0037 - Discontinue HR interviewing for internal positions on campus and remove the typing test requirement for clerical positions.
0038 - Establish a website for students to see which departments are looking for student assistants.
0039 - Eliminate Budget Office review of leave of absence PA forms.  Why do we have a PA personnel leave form with multiple signatures required? 
0040 - Establish an information booth at the front of campus to assist individuals looking for various offices and buildings.
0041 - Eliminate the employee discount form for purchases at the bookstore - maybe account for them by a code in the register.
0042 - Eliminate the notary requirement for all travel forms.
0043 - Streamline student PA forms. Why do they go to Enrollment Services over a certain dollar amount and then to budget prior to going to Payroll.
0044 - Change the name of the travel form.  Require only VP/President approval if they traveler is a direct report or traveling internationally.  Including student travel forms also.
0045 - Streamline direct pays, requisitions, and payments
0046 - Is VP approval for authorization to provide services needed unless it has a conflict of interest.
0047 - Improve the faculty assignment of email address prior to the official PA being received.
0048 - Revise the Part-time faculty appointment form to add instructions for graduate school appointments and remove the signoff by IRPA.
0049 - Improve the method of routing calls campus wide.
0051 - Allow departments to accept faculty applications online
0052 - Create an intranet like the Hospitals to allow for sensitive policies, procedures and instructions to be available to key employees.0052 - Create an intranet like the Hospitals to allow for sensitive policies, procedures and instructions to be available to key employees.
0053 - Increase University bid threshold from $5,000 to the State limit of $15,000 without the approval of the VP.
0054 - Student Employee Hours Policy
0055 - Faculty/Staff parking permit reciprocity among campuses
0056 - Mailouts to the Faculty/Staff are done in duplicate
0058 - The University can not pay a visiting scholar J1 visa but other Universities can - what is the reason that we cannot.
0059 - LPO process is complicated and confusing needs streamlining
0060 - Updated forms online should be advertised to the users by email or other sources instead of being reprimanded for using the wrong one.
0061 - Travel reimbursements for job candidates are cumbersome and unfair.
0062 - A written policy regarding the hiring process is needed.
0063 - Need a software system to manage application and search process like University of North Carolina Wilmington uncw.edu/hr/employment-search.html
0064- Review Bursar's Office necessary tax documents for employee tuition reimbursements for proper procedures
0066 - Streamline distribution of course evaluations to faculty. Mandate completion of course evaluations
0067 - All travel regardless of amount requires VP approval.  Appears to be excessive signature authority.
0068 - Booking space and classrooms need a streamlined electronic process and approach
0069 - Too much paperwork is needed for leave. From a vacation to a leave of absence.
0070 - Textbook orders from faculty should be handled online including the Chair's approval
0071 - Parking Citation cancellation should not require a memo from the Department Chair.
0072 - Reporting of academic misconduct and cheating procedures are not effective and need improvement.
0074 - Improve late registration process to be electronic and not a carbon paper manual process.
0075 - To improve operations a centralized grant officer office is needed to support grant applications.
0076 - To improve grant purchases eliminate the review by the Business Office and depend on the PI for allowable purchase decisions.
0077 - Improve/streamline petty cash reimbursements for small amounts.
0078 - Allow for payroll deduction for faculty/staff hang tags. Credit cards should not be the only option.
0079 - Food Use Forms appear to be in duplicate and should be combined and efficient.
0080 - The travel log and travel form should be updated together and the traveler should not have to duplicate their effort.
0083 - Extension of Incomplete Form needs to be submittable online to the Registrar's Office and the approvals needed need to be reevaluated.
0084 - Renewal of Faculty Status process needs to be reviewed for efficiency and need.
0085 - Streamline the faculty appointment to the graduate school
0086 - Overrides needed for a grade of 'D' before retaking the course process needs to be reviewed. Why a 'D', when no 'F' procedure is needed.
0089 - Electronically route new course proposals
0090 - Need enrollment/admissions management software
0094 - Book Order
0096 - Discontinue $3.00 anniversary voucher
0097 - Maintenance Practice of large staff groups dispatched for small one man jobs process and procedure needs review.
101 - Determine if printable version of Faculty/Staff Directory is still needed
102 - Route voicemail to email is needed
103 - The Extension of Incomplete form should be web-submittable to the Registrar's Office. In addition, the signature of the Chair and Dean is unnecessary and also an obstacle.
104 - A check box on the Residency Checklist form for University employees that state they need a letter from HR is needed to decrease the confusion of where this letter should come from.  In addition, a University employee should not have to go to HR to request a letter when the Registrar's Office could just verify by a call to HR or retrieve this information within Banner.
104 - A check box on the Residency Checklist form for University employees that state they need a letter from HR is needed to decrease the confusion of where this letter should come from. In addition, a University employee should not have to go to HR to request a letter when the Registrar's Office could just verify by a call to HR or retrieve this information within Banner.
105 - HR needs to streamline the hiring process and provide Departmental access to the applicant pool and applications. The hiring process takes too long - in most cases months - the Departments have to take on the excess duties or have to hire temp workers to survive.
106 - To improve classroom involvement we need to provide photos of students to the faculty. We have student photos on record with student id's but they are not linked to a class roster or USAonline site.
107 – In order to improve overall processing within the University could we consider implementation of an electronic/digital signature and approval process?
109 - Secretarial staff positions qualifications need revising to include modern standards of computer skills (Word, Excel) - not typing skills.
111 - View staff applications online and assist in selection process
114 - Issues with Bulk Email (Digest)
117 - Travel Reimbursement Process Surrogate
118 - Cumbersome Travel Reimbursement Documentation
119 - Possibility of electronic travel approval and reimbursement process?
120 - Reduce number of forms for Guest Speaker Agreement
121 - Bulk Upload of Grades via Sakai
122 - Graduate Admissions improvement
123 - Departmental Teller Line Needed
124 - Two notaries in Student Center
125 - Registrar's Office-Improve Transfers
126-University Policy Manual
128- Schedule of classes
129 - Out of state tuition for In-state students
133 - Student Annual Awards
135 - Project Narrative Approval Process
137- Records Request Non-Resident