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Policy No: 2062
Responsible Office: Student Affairs
Last Review Date: 08/31/2020
Next Required Review: 08/31/2025

Use of University Space, Facilities and Grounds


1. Purpose

The purpose of this policy is to promote the free exchange of ideas and the safe and efficient operation of the University.

2. Applicability

The University of South Alabama recognizes and supports the rights of students, employees, and visitors to engage in expressive activities in a lawful manner on campus.

3. Definitions

Expressive Activities include: meetings and other group activities of registered USA student organizations; speeches, performances, demonstrations, rallies, vigils, and other similar events by students, employees, and visitors; distribution of literature, such as leafleting and pamphleting; and any other expression protected by the First Amendment to the U.S. Constitution.

4. Policy Guidelines

4.1  Use of University space, facilities, and grounds

4.1.1  The primary missions of the University are to provide teaching, research, community service, and healthcare through on-going instructional programs, sponsored and conducted by a member of the faculty or department of the college or university, or an organization registered with the Student Activities Office.

4.1.2  In balancing the rights of students, employees, and guests to speak on campus with the University’s need to preserve and protect its property, students, employees, and visitors, expressive activities may be subject to reasonable regulation with regard to the time, place, and manner, whether inside buildings or outside on campus grounds.

4.1.3  University employees will not consider the content of expressive activities when enforcing this policy.

4.2  Expressive Activity

4.2.1  The President and Administration are charged with preserving order on the campus and providing the orderly function of the University process.

4.2.2  In the event the President, in the exercise of the discretion which the Board of Trustees has given him or her, considers that the presence of a speaker or function constitutes a clear and present danger to the lives or property of members of the academic community or the public on University grounds, or if such presence is apt to substantially interfere with the discipline or the orderly operation of the University’s processes, then the President shall prohibit the event.

4.3  Sound Equipment and Amplification

No musical instrument or sound amplification equipment of any kind, including stereo turntables, stationary or mobile public address systems are allowed on concourse, streets, or in areas adjacent to occupied buildings or around the Student Center unless otherwise allowed by the Dean of Students, the individual in charge of that building, or a person designated by the Vice President of Student Affairs.

4.4  Litter

4.4.1  Any litter generated by the material being distributed must be collected and properly disposed of by the person or organization distributing the material.

4.4.2  Failure to do so may result in charges to the responsible organization or department for the cleaning services.

5. Procedures

5.1  Interior of the University Facilities

5.1.1  All non-academic events or those not directly affiliated with a College or University activity to be held inside the University facilities must be scheduled in the Office of the Dean or Vice President in charge of that building.

      • Alumni Hall – Director, Alumni Relations, AH;
      • Administration Bldg. – President Office, AD 122;
      • Communication Bldg. – Dean, Arts and Sciences, HUMB 118;
      • Gym/Physical Education – Chair, HPE 1101;
      • Health Sciences Bldg. – Dean, College of Nursing, HAHN 3071;
      • Housing Complex – Director of Housing, Delta Offices;
      • Humanities – Dean, Arts and Sciences, HUMB 118;
      • Instructional Laboratory Bldg. - Dean, Arts and Sciences, HUMB 118;
      • Laidlaw Performing Arts Bldg. - Dean, Arts and Sciences, HUMB 118;
      • Life Sciences Bldg. - Dean, Arts and Sciences, HUMB 118;
      • Medical Sciences Bldg. – Dean, College of Medicine, MSB 2015;
      • Mitchell Center – Director, Mitchell Center 2195;
      • Mitchell College of Business – Dean, Business, MCOB 106;
      • Food Court/Fresh Food Company – VP for Auxiliary Services, Delta Offices;
      • Seaman’s Bethel Theatre – VP for Academic Affairs, AD 300;
      • Shelby Hall – Dean, Engineering, SHEC 2110;
      • Student Center – Senior Associate Director, SC 150;
      • Student Recreation Center – Director, Campus Rec., SRC;
      • University Commons – Dean, Education, UCOM 3600;
      • University Libraries – Dean, Libraries, ML 145;
      • Visual Arts Building - Dean, Arts and Sciences, HUMB 118.

5.1.2  Any procedures, deposits, forms, etc., that are required by the building requested must be completed five working days prior to the event.

5.1.3  The event must be listed on the University Calendar through the Special Events Office, as well as with Student Center Services.

5.1.4  Only University sponsored events may be advertised without charge in University publications.

5.2  Exterior of University Facilities.

5.2.1  Locations for Non-University Speakers.

5.2.1.1  Expressive activity by non-University sponsored individuals or groups may only be held around the Student Center.

5.2.1.2  Reservations are not required, but priority for use of the space will be given, first to those with reservations and then on a first come, first service basis for those without reservations.

5.2.1.3  Reservations may be requested for same-day expressive activity, but more advanced notice is recommended due to demand for the space.

5.2.1.4  Reservations may be made with the Senior Associate Director of the Student Center.

5.2.1.5  Reservations may be denied for the following reasons:

        • The space is already reserved for another event;
        • The activity will attract a crowd larger than the venue can safely contain;
        • The activity will substantially disrupt University operations (including classes);
        • The activity will impede the flow of traffic;
        • The activity is a clear and present danger to public safety;
        • The activity is unlawful.

5.2.2  Locations for University Speakers.

5.2.2.1  For USA students and employees, all areas of the University campus are open for expressive activities except the following:

        • Areas between the street side of University buildings and facilities on the periphery of campus from the portal of North Drive to the corner of campus at Old Shell Road and University Boulevard and to the portal of Stadium Drive and the public sidewalks;
        • Areas within 100 feet of academic or residential housing buildings;
        • Mitchell Center and grounds;
        • Moulton Tower and Alumni Plaza;
        • USA Health System’s Hospitals, Clinics, and grounds, with the exception of the public streets and sidewalks to those facilities.

5.2.2.2  Any expressive activity beyond the Student Center will require that the University be able to identify the University individual or organization involved and that person or organization must abide by these regulations.

5.2.2.3  Reservations are not required for University individuals or organizations, but priority for use of the space will be given, first to those with reservations and then on a first come, first serve basis for those without reservations.

5.2.2.4  A limit of time may be imposed, or the exhibit or demonstration may be relocated by the Dean of Students if a reservation has been previously made by another USA individual or organization.

5.2.2.5  Reservations may be requested for same-day expressive activity, but more advanced notice is recommended due to demand for the space.

5.2.2.6  Reservations may be made with the Senior Associate Director of the Student Center.

5.2.2.7  Reservations may be denied for the following reasons:

        • The space is already reserved for another event;
        • The activity will attract a crowd larger than the venue can safely contain;
        • The activity will substantially disrupt University operations (including classes);
        • The activity will impede the flow of traffic;
        • The activity is a clear and present danger to public safety;
        • The activity is unlawful.

6. Enforcement

Violations of this policy by Members of the Campus Community may result in review and sanctions under applicable University policies. Students will be subject to the procedures established in the Code of Student Conduct. Faculty and staff will be subject to the procedures established in applicable employee handbooks. Violations of this policy by other persons may result in removal from campus or arrest. Members and Non-Members of the Campus Community may also lose their privileges to use campus grounds and facilities in the future, in addition to criminal sanctions. Any criminal proceedings are separate from the University’s sanctions. The University will enforce this policy in a content-neutral manner.

7. Related Documents

The Lowdown.