| Frequently Asked
Questions |
| |
|
Q: |
Who
decides if something will be paid on a requisition
or purchase order (UPO)? |
| A: |
Purchasing. |
| |
Q:
|
Where
do I send my LPO copies? |
| A: |
The
brown must go to Purchasing first to be logged in.
The signed blue goes to Accounts Payable. When merchandise
is received, the blue must be forwarded immediately. |
| |
| Q: |
What if the department
gets the original invoice? |
| A: |
The original invoice
must be forwarded to Accounts Payable before payment
can be made. |
| |
| Q: |
What if the invoice
does not have a UPO number or ship to address? |
| A: |
If the department
receives the invoice, a UPO number or some information
to identify who it belongs to must be on the invoice. |
| |
| Q: |
What if Accounts
Payable requests certain paperwork and the department
doesn't have it? |
| A: |
The department
needs to respond to the person in Accounts Payable
requesting the paperwork as to the reason they do
not have the paperwork. Even if the transaction
was made with a purchasing card, Accounts Payable
needs to be notified. |
| |
| Q: |
Do I need a sub
code on my requisition or Purchase Order? |
| A: |
Definitely. Your
account number is not complete until you have a
sub code. |
| |
| Q: |
Will payment be made if the Receiving Report (white PO copy with "Receiving Copy: Sign and return to Accounts Payable when items are received" printed on it or blue LPO) is not signed? |
| A: |
No. The receiving
report will be returned to the department and payment
will be delayed. |
|
| Q: |
Will payment be
made from a faxed copy or photocopy? |
| A: |
Not usually. |
