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University of South Alabama
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Office of Student Accounting


Fee Payment Information


Fall Semester 2014
Office of Student Accounting Hours: Monday - Friday, 8:00 AM - 5:00 PM
Students must pay at least 15% of tuition and fees by August 4, 2014 to retain their schedule. Payment can be made via cash, check or money order, Visa, MasterCard, American Express card or Discover. Financial aid awarded to a student's account or approval in the USA Credit Union Deferred Payment Plan is also applied as payment toward the semester tuition and fees.
The remaining balance is due on August 22, 2014 if paying at the Office of Student Accounting or Payment Drop Boxes, August 24, 2014 if paying online (PAWS). If a student does not provide 15% payment by August 4, 2014, his/her schedule will be cancelled and the class seats made available to others.
IF A STUDENT MISSES THIS DEADLINE, HE OR SHE WILL BE GIVEN AN OPPORTUNITY TO RE-REGISTER FOR CLASSES. However, if a student's schedule is cancelled, there is no guarantee that his/her preferred classes will remain available.
Students adding classes or registering after August 4, 2014, must pay the balance on their account in full by August 22, 2014, if paying at the Office of Student Accounting or in the Payment Drop Boxes or August 24, 2014, if paying online (PAWS). Registrations will be cancelled if accounts are not paid in full. A $50 late payment fee will apply August 25, 2014.

Reinstatement period for students whose registration was cancelled will be August 26 - 31, 2014.

Note: Notification of times and locations will be delivered via e-mail and postal service. Students who are reinstated will be required to pay the balance of their tuition and fees, including housing and meals plus $100 reinstatement fee, $50 late registration fee and $50 late payment fee.
Checks should be made payable to: University of South Alabama.
Always write student number on checks.

VISA, MasterCard, American Express and Discover are accepted for fee payment. If a credit card payment is received and the student becomes eligible for any refund on their account, the refund will be returned to the credit card not to exceed the original amount charged. No exceptions.

The Payment Drop Boxes, located behind Meisler Hall, and the lobby of the College of Education are available for tuition payments by check or credit card 24 hours a day. NO CASH PLEASE.

Mailed payments must be received by the Fee Payment Deadlines.

Student's name will not appear on instructor's class roll if tuition is not paid.

Withdrawal Refunds:

A student who withdraws from one or more courses may request a refund on course fees only.  The refund period is the first two weeks of the semester and refunds are made as shown below.

Withdrawal Date Percent of Fees Refunded
Within first week of classes 100%
Within second week of classes   50%

For complete withdrawals, other fees paid are proportionately refunded also, except those listed as non-refundable.  The actual dates for withdrawals are shown in the University Calendar.

After the last day to withdraw from classes, students may withdraw from the University if medical reasons can be documented.

Application fees and registration fees (including the late registration or late payment fees) are non-refundable fees.

A student called for military service during the school term should consult the Office of Student Accounting regarding refunds of fees.

Any tuition refunds originally paid by credit card will be refunded back to credit card.

Students residing in residence halls who withdraw from the University before the end of the second week of classes will receive a refund of 50% of prepaid rent less a cancellation charge.

Meal plan refunds are given in accordance with the University's refund policy for Complete Withdrawals:

Withdrawal Date Percent of Fees Refunded
Within first week of classes 100%
Within second week of classes   50%

Federal Financial Aid Recipient Withdrawals and Refunds:

When a student completely withdraws from school, a portion of Federal Financial Aid grant or loan funds, except for Federal Work-Study earnings, must be returned to the applicable federal program(s).

The refund is based on the concept of 'earned' and 'unearned' federal financial aid and how it relates to the percentage of time the student was enrolled.  The percentage of enrollment completed determines the percentage of earned aid.

For example, if a student attends 25 days of a 100 day term, the percentage of earned aid is 25%; and therefore, 75% of the unearned aid, up to the total of institutional charges, will be returned to the federal financial aid programs.  Institutional charges consist of tuition, fees and campus housing (excluding Hillsdale).

In some circumstances, a student may need to repay a portion of the unearned aid.  This repayment would not be more than 1/2 of the grant monies received.  The student will be notified if they owe a federal repayment.

NOTE: If your Title IV Financial Aid refund is greater than the posted University refund at the time of your withdrawal, you will owe the difference to the University. The Office of Student Accounting will notify you of the amount due.

If a student completely withdraws after completing 60% of the term, then it is assumed that the student has earned 100% of their federal aid award and no funds will be returned to the federal programs.  

For an example of the proposed Return of Title IV Funds Worksheet, please see either the Office of Student Accounting or the Financial Aid Office.

Returned Checks:

Students who have tuition checks returned from the bank may be administratively withdrawn from the University. These students will still be responsible for any charges deemed necessary by the University.

Delinquent Accounts:

In the event of an unpaid balance of any nature on the student's account (including any unpaid check returned by a bank), the following services will be withheld until the balance is paid in full:

  • Enrollment for subsequent terms
  • Transcripts, including any for transfer of college credits
  • Grades, including viewing on PAWS
  • Diploma
If it is necessary to refer an unpaid account to an outside collection agency, any cost and fees collection (up to 34% of the debt) will be added to student's account, and the account will be reported to the credit bureaus. If legal action will be reported to the bureaus. If legal action is required to collect the account, attorney fees will be added to the amount due.

Tuition Assistance:

Notification of any tuition assistance should be given to the Office of Student Accounting prior to registration. Tuition assistance includes State VA and State Rehabilitation benefits, and other third-party assistance. After notification, the total amount due for tuition and fees will reflect any tuition assistance.

Out-of-State Students Taking USA Online Courses:

Students taking both USA Online and on-campus courses are subject to additional on-campus fees including non-resident fees.

Veterans Benefits:

Students who are eligible to receive educational assistance must check with the Office of Veterans Affairs, MH 2300, no later than August 2, 2013. No student will be certified to receive educational benefits from the VA until the student's schedule is verified with the Office of Veteran Affairs. Any questions should be directed to the Veterans Affairs Specialist, (251) 460-6230.

Financial Aid Refunds:
If you are paying your tuition with financial aid (loans, grants, scholarships), and you have met all financial aid eligibility requirements, your aid will be applied to your USA bill after drop/add. A statement of your USA student account will be mailed to your permanent home address.
If you are due a financial aid refund and signed up for Electronic Direct Deposit in time, the refund will be electronically deposited to your checking account within 14 business days after being applied to the student account. Be sure and verify the deposit at your bank before writing any checks against the refund.
If you do not participate in Electronic Direct Deposit, a refund check will be mailed to your permanent home address within fourteen business days following the credit to your USA student account.
If you are a financial aid recipient and have a balance due to the University, the amount and payment deadline will appear on the statement of account the University will mail to you at your permanent address. All students are responsible for paying any balance due by the published deadlines even if a statement of account is not received.  Account information is available at http://paws.usouthal.edu ENTER SECURE AREA or at the Office of Student Accounting, Room 1300, Meisler Hall.

Charging Privileges at the USA Bookstore (for Financial Aid Recipients Only) :
Students will no longer have to wait until their financial aid balance is returned to them to buy books. If a student has been awarded financial aid by the USA's Office of Financial Aid and has excess funds after all tuition, fees, meals, and housing have been paid, he or she may charge up to $750 (or the available balance, whichever is less) of books at the USA Bookstore. The Bookstore will have the available amount at checkout. Bookstore charges will be placed on the student's account and covered by the financial aid disbursement. Bookstore charges will run from August 11 - 20, 2014.

University of South Alabama - Office of Student Accounting
  390 ALUMNI CIRCLE RM 1300,  Mobile, AL, 36688
Phone : (251) 460-6195       FAX: (251) 460-7120
Office Hours: Monday - Friday, 8:00 AM - 5:00 PM

For questions or comments Contact Us
Last date changed: June 6, 2014 4:01 PM

University of South Alabama