RESIDENCE HALL INFORMATION
a. BICYCLES & OTHER NON-MOTORIZED VEHICLES
All bicycles must be registered with USAPD, 251.460.6312. The bike registration form is available online at the USAPD web site. All
non-registered bicycles will be tagged and removed within ten (10) days if not properly registered with the USA Police Department.
All bikes should be locked to a bike rack outside. Do not chain bicycles to stairwells, trees, fences, or railings. Bicycles locked to
anything other than the provided racks will be subject to removal and disposal. Bicycles may only be stored in a resident’s rooms if it
does not block the exits and it is acceptable to the resident’s roommate(s). Bicycles that are blocking fire exits, in chase ways, or not
stored in a bike rack will be removed immediately by Housing and Residence Life staff. Bicycles remaining on the bike racks more
than ten (10) days after the end of spring semester may be considered abandoned and subject to removal and disposal, unless
registered to a summer resident.
Skates, skateboards, two-wheel scooters, and/or rollerblades are not to be ridden/worn inside buildings or on sidewalks, stairs, or
walkways. Two-wheel scooters, and bicycles may not be parked in walkways, chase ways or stairways; violators will be ticketed.
Use of skates, skateboards and rollerblades is prohibited on campus. Two-wheel scooters are not to be ridden inside buildings or on
sidewalks, stairs or walkways.
b. CAMPUS MAIL BOX
At the time of check-in or shortly after, residents have an opportunity to establish a campus mail box located in the Student Center.
Payment for this box is included in your Residence Hall contract. Students must visit the Post Office in order to activate their box
and receive a PO Box number. Please do not use your building or room number as your mailing address.
All students at the University are automatically assigned an official University e-mail address, which is the official communication
plan for the University and Housing. It is the obligation of each student to activate his or her e-mail account, to routinely check it for
new messages and to keep it in good working condition.
The University and Housing & Residence Life will use e-mail to send official communication to students such as reassignment details,
important dates and reminders, information regarding your room (i.e., maintenance), as well as all urgent notices. For more
information about your University e-mail account, please contact Academic Computing by phone at (251) 460.6161 or email
Residents are expected to dispose of all garbage and trash (this includes cigarette butts) in the dumpsters located in the parking lots
or the appropriate receptacle. Please do not throw garbage or bags of garbage out of windows or leave it in hallways, chase ways,
walkways, stairways, or laundry rooms. Students who violate this policy may be subject to the Housing Judicial Process.
e. INFORMATION AND MEETINGS
Residents are responsible for any information covered in or announced at community, building, and floor meetings as well as all
posted and emailed information. Some of the informational meetings are mandatory, so please watch for notices via University
USA provides student access to computer resources through the email systems, University system web servers, and departmental
labs located throughout campus. Students using these resources must adhere to all policies of the University of South Alabama, as
well as the Alabama Research and Education network, and state and federal laws regarding the use of computers and computer
networks. Students found in violation of these policies are subject to University disciplinary action and/or criminal charges. Internet
privileges can be denied to anyone using University equipment or services for illegal or unethical purposes. Any illegal behavior
observed will be reported to appropriate University officials or law enforcement agencies. Additionally, wireless routers are
prohibited in all residence halls and residential areas. Anyone who violates University policies regarding internet usage or uses the
University internet services in an inconsiderate manner will be subject to appropriate disciplinary action. Please see the USA Student
Computer Policy and Code of Student Conduct in The Lowdown. For more details about internet usage and connections contact the
Office of Academic Computing at (251) 460-6161. g. LAUNDRY FACILITIES
Washers and dryers are located in the Beta/Gamma Commons, the Delta Commons, at the end of Delta 2, 3, 4, and 6; as well as on
the first floors of Stokes Hall, Epsilon 1 and 2. These facilities are for current residential students only. Be prepared to show your
student identification card if asked by Residence Life staff. Use or access to these facilities by individuals who are not assigned to the
residence halls for a specific semester may be subject to non-academic disciplinary charges and/or criminal charges. Any resident
found responsible for allowing a non-resident access to the laundry facilities will be subject to the Housing Judicial Process.
Please remember that all students are expected to remain with their laundry at all times when using the laundry facilities, as
Housing & Residence Life is not responsible for lost or stolen items.
To report maintenance items, please contact the Housing Maintenance Call Center at (251) 460-7655. If you are experiencing any
type of maintenance issue, please call as quickly as possible. Housing Maintenance can be reached between 8:00 a.m. and 5:00 p.m.,
Monday-Friday. Maintenance emergencies after 5:00 p.m. and on weekends can be reported to the RA On-Duty. If there is a
maintenance emergency (i.e. flood, power outage, no heat, no air conditioning, etc.) or you are unsure what to do, please contact a
Resident Advisor or the Community/Area Office immediately.
i. MEAL PLANS
All students who live in the residence halls are required by the University to purchase a South Alabama Dining meal plan. Freshman
and Sophomore residents are required to purchase a minimum of fifteen (15) meals per week. Junior, Senior and Graduate
residents are required to purchase a minimum of seven (7) meals per week. However, students may upgrade to a different plan by
emailing email@example.com. For further information concerning the meal plan, please contact Housing at 251.460.6185 or visit
our web site (bottom of page).
j. MOTORIZED VEHICLES, PARKING, & TRAFFIC
If you bring a motor vehicle to campus, you must obtain a proper parking permit during the registration process from Parking
Services. You are responsible for violations involving motor vehicles which are registered in your name and/or that display parking
permits issued to you. Traffic/Parking Rules & Regulations are available when you purchase your permit.
No parking/driving is allowed on the grounds/grass around the residence hall buildings. Parking is only allowed in the parking lots.
Please do not pull up on the grass to unload or load items. Individuals parking on the grounds or sidewalks in the residence hall areas
are subject to being towed and/or parking fines. Additionally, driving/parking on the grass in the residential areas may damage your
vehicle or the University sprinkler system.
Excessive noise, loud music, loitering, or “cruising” through parking lots is prohibited. No parking is allowed on any red or yellow
painted curbs or pavement. Students must comply with all campus traffic regulations. Visitors must obtain a visitors parking permit
from the USA Police Department.
Motorcycles and other gasoline powered vehicles are not allowed within ten (10) yards of the buildings. Motorcycles must be parked
in the paved parking lots adjacent to the buildings. Motorcycles may not be parked in walkways, chase ways or stairways; violators
will be ticketed.
k. PEST CONTROL
Pest control services are performed in all rooms periodically and upon request. Residents who notice the presence of pests should
call the Housing Maintenance Call Center at (251) 460-7655 to request service.
Residents must notify the Community/Area Office in writing if a medical problem exists and they do not want their room sprayed.
Students must allow maintenance and service personnel to enter their room for spraying purposes unless prior medical exceptions
have been filed.
Students are responsible for cleaning their room/apartment refrigerator/freezer and microwave (if applicable). Please do not use a
sharp object when cleaning or defrosting. Students will be financially responsible for the replacement costs of damaged refrigeratorfreezers and microwaves. m. SECURITY
All visitors must be escorted by their host while in the buildings. Residents and guests must be able to provide identification if asked
by a University official, including but not limited to the Resident Advisor. If you see anyone tampering with the security doors, please
contact the RA, Area Office, or USAPD immediately.
Propping doors or modifying door closers or hardware is prohibited. Residence Life staff members are responsible for monitoring
security and assisting students in the event of an emergency. Please note that students are expected to lock their doors at all times.
All utilities in the residence halls are maintained by University personnel. Keep in mind that, like in a home, there may be an
occasional interruption in electrical power, air conditioning, heat, hot water, and/or cable TV due to mechanical failure, necessary
repairs, and/or forces of nature. Maintenance crews will work as quickly as possible to restore utilities. Should an interruption take
place in your room or apartment, please notify your Community/Area Office or RA immediately.
In order to keep utilities working at an optimum level, please do the following: keep all heating and cooling vents uncovered; in
rooms with individual heating and cooling units, do not block the vent (above, front, and below) with bedding, furniture or other
items; do not tamper with the cable television jacks or wiring; do not tamper with electrical fixtures or plumbing fixtures; please
report all routine maintenance concerns to the Housing Maintenance Call Center (see “Maintenance”).
It is important to establish positive and healthy relationships with room/apartment/suite-mates. Residents who switch rooms
without authorization may be required to move back to their assigned space and face administrative consequences. Housing staff
members are able to help the roommate relationship process and facilitate timely approval of room changes during proper Room
Change periods (pending space availability).
1. The responsibility to prevent unreasonable noise, undue
interference, and other distractions which may inhibit
roommate’s ability to read and study.
2. The responsibility to permit roommate to sleep without
3. The responsibility to respect roommate’s personal
4. The responsibility to assist in maintaining a reasonably clean
5. The responsibility to allow roommate free access to room and
facilities, without pressure.
6. The responsibility to respect roommate’s personal privacy.
7. The responsibility to request permission before hosting guests
(without prejudice, inequality, or separate standards), and to
ensure that guests respect the interests of the roommate and
other hall residents.
8. The responsibility to communicate and work through conflicts
and concerns. Residence Life staff is available for assistance in
9. The responsibility to not engage in intimidation, physical
and/or emotional harm.
10. The responsibility to demonstrate reasonable cooperation in
the use of common items (such as TVs, radios, etc.) and in
adhering to agreed upon procedures.
1. The right to read and study free from undue interference in
one’s room. Unreasonable noise and other distractions inhibit
the exercise of this right.
2. The right to sleep without undue disturbance from
roommate(s), guests of a roommate, etc.
3. The right to expect that a roommate will respect one’s
4. The right to a reasonably clean environment in which to live.
5. The right to free access to one’s apartment and bedroom
without pressure from a roommate.
6. The right of personal privacy.
7. The right to host guests, as long as your roommate(s) agrees,
with the expectations that guests are to respect the interests of
the host’s roommate and other community members.
8. The right to communicate and work through conflicts and
concerns. Residence Life staff is available for assistance in
9. The right to be free from fear of intimidation, physical, and/or
10. The right to expect reasonable cooperation in the use of
common items (such as TVs, radios, etc.) and in adhering to
agreed upon procedures.
In an effort to encourage students who live at South Alabama to take ownership and responsibility for their living community, Residence Life
incorporates Roommate Agreements as a foundation for successful roommate partnerships. A Roommate Agreement is a document that room,
suite, or apartment members negotiate together at the beginning of each year. This tool is intended to promote negotiation and consensus
about matters pertaining to living as roommates including, but not limited to:
- Respect of personal space and property
- Guests and visitation
- Cleanliness and ‘chores’
- Study needs
Keep in mind that all decisions must be consistent with the behavioral standards indicated in the Residence Life Handbook, the Residence Hall
Contract, and the Code of Student Conduct. How this process works: As a room or apartment, residents convene and, using the Roommate
Agreement provided in the Area Office or by their Resident Advisor, develop a set of value-based criteria by which each person in the
apartment will agree to live. Additionally, the Roommate Agreement can be revisited at any time to allow for adjustments and changes. As
each member of the apartment will sign the Roommate Agreement, each member will be held accountable for the contents of the document
they had part in developing.
RESPECT FOR PERSONS
a. BEHAVIOR & CONDUCT
Student behavior is expected to be lawful and in accordance with all published rules affecting one’s status with the University,
specifically included in the Residence Life Handbook, The Lowdown, the Residence Hall Contract, and the Code of Student Conduct.
Housing regulations and policies are applicable to residence hall students and their guests. Residents are responsible and will be held
accountable for the behavior of their guests and visitors at all times.
All residents are responsible for informing Housing officials (ex. Area Coordinator, Community Director, or Resident Advisor) of any
policy violation occurring in their room or in their presence. Students associated with or present during the commission of an act(s)
by another, which constitutes violation of Housing policies and/or the Code of Student Conduct, may also be charged if the student’s
behavior is deemed to contribute to or condone the violation. Students who violate Housing and/or University policies are subject to
the Housing Judicial Process and/or may be referred to the Dean of Students Office.
Behavior which attempts to force a roommate to move out of the room and/or behavior which discriminates against a current
roommate / newly assigned occupant will be considered by the University to be sufficient grounds for reassigning the existing
occupants. The offending resident will be required to move upon request or to pay additional charges for an unoccupied space.
Failure to accept a roommate, create a positive roommate relationship, or meet any of the above criteria may subject the resident
to disciplinary action.
b. COMMUNICATION ISSUES
In an effort to provide our students a safe, secure and comfortable environment to achieve success, Housing & Residence Life
endeavors to educate students on the responsibilities associated with “free speech.” Freedom of speech does not absolve a student
of the responsibility to respect other individuals. Therefore, disruptive profanity, hate speech, or verbal intimidation will not be
tolerated and will be subject to disciplinary action. All residents will be expected to maintain a sense of civility towards each other
and the staff
c. FAILURE TO COMPLY
Students are expected to comply with directives from the professional housing administrators and the residence hall student
staff.Failure of students to cooperate with any member of the Residence Life staff when acting as representatives of the university
will result in disciplinary action. All residents are expected to comply with administrative requests and sanctions. Should a resident
fail to meet the stated expectation, the resident will be held accountable for non-compliance with departmental standards. This can
include additional sanctions and loss of privileges as deemed appropriate. In addition, failure to evacuate a hall when an alarm
sounds, and failure to comply with staff directives, constitutes grounds for disciplinary action.
d. GUEST POLICY
A guest is defined as any person who does not reside in the residence halls at the University of South Alabama. Housing & Residence
Life respects the rights of residents over hosted guests within the residential communities. Residents are expected to talk with their
roommate(s) in advance and agree on guests, overnight stays and other visitation issues. The Residence Life staff is available to
assist residents with these conversations and to support residents in maintaining their rights, safety, and comfort. Guests are
permitted during the approved University visitation hours: Sunday-Thursday 10:00 a.m.-12:00 a.m. (midnight), and Friday-Saturday
10:00 a.m.-2:00 a.m. A maximum of three guests are allowed per resident per visit at any time during visitation hours.
A residential student is permitted to have guests of the same gender stay overnight in his/her room for a maximum of 48 hours if
that guest is registered with and approved by the Community Director in advance. Only one guest is permitted per room per
overnight stay. A resident must have written consent from his/her roommate prior to permitting an overnight guest and prior to use
of the roommate’s bed for a guest.
Overnight Guest Request forms can be found on Housing’s website under “Current Residents.” Children under the age of 17 are not
allowed to remain in the residence halls overnight except under special circumstances and with the approval of the respective Area
Coordinator. Students with unregistered guests may be subject to the Housing Judicial Process and assessed a per-night charge for
the guest; likewise, the guest may be removed from the residence halls.
All guests/visitors are required to have official photo identification (i.e., drivers licenses, state id, university id) with them at all times
and present it to University officials as requested. While in a residence hall, guests must comply with all University and Housing
policies, as well as all federal and state laws applicable. Residents are responsible for the conduct of their guests and may be subject
to financial and other sanctions through the Housing Judicial Process and/or University judiciary system, as well as the legal system if the guest policy is violated. Furthermore, residents must be with and escort their guest(s) the entire time they are within the
residential community. Guests may not be left unattended in a room without prior written permission from the Community Director.
Guests who violate visitation hours may be subject to trespass warrants or other action taken by the USA Police Department. Guests
may also lose the privilege of visiting the USA residence hall communities. Housing & Residence Life reserves the right to amend or
revoke visitation within each residence hall community.
e. HARASSMENT POLICY
Harassment is defined as annoying or attempting or threatening physical harm or causing apprehension of harm to another person,
using abusive language, including electronic communication, tending to incite an immediate breach of the peace to any person,
persistent following or stalking of a person, or engaging in a course of conduct or repeatedly committing acts that alarm or seriously
annoy another person. Such actions are strictly prohibited in the residence halls, and throughout the University. Those found
responsible for violation of the harassment policy in the residential community may be immediately administratively relocated or
removed from the residential community pending a Housing Judicial Conference or referral to the University Disciplinary Committee.
Sanctions for violating this policy include, but are not limited to financial restitution, relocation, and housing removal.
All persons who are present in the residence hall areas will conduct themselves in such a manner as to allow others the quiet
enjoyment of the residence halls. Students are to avoid causing excessive noise and/or engaging in disruptive behavior; please note
that you may be asked to use a headset or to remove stereos, TVs or musical instruments from the room if the use of such
equipment is causing a disturbance to other members of the community.
g. PRIVACY OF RESIDENTS
USA Housing & Residence Life reserves the right to enter a resident’s room with or without the resident’s consent and/or presence
in order to provide services, to make necessary repairs, inspect rooms for health and safety purposes, inspect for damages, and if
necessary, to check for compliance with University rules, regulations, and policies. The Housing & Residence Life staff will conduct
any and all room entries with as little disturbance as possible.
Solicitation is prohibited in the residential areas. This includes, but is not limited to, door-to-door marketing or recruiting for
business purposes, organizations, or events. In addition, vendors are not allowed to go to students’ doors to offer their product or
service. (Written permission is required from the Vice President of Student Affairs for the only exception, campus-wide student
elections). Call your RA or your Area Office immediately to report solicitors.
i. STUDY/QUIET HOURS
South Alabama values community and as a community standard, students are expected to uphold and support Quiet Hours daily
between the hours of 8:00 p.m. and 8:00 a.m. (7 days a week). During this period, students and visitors are expected to keep noise
levels at a minimum and respect the rights of others. Also, please note that each residential community endorses and affirms 24-
hour Quiet Hours beginning on the last day of classes through the last day of finals. Twenty-four hour Courtesy Hours will be
enforced daily throughout the entire academic term to ensure a pleasant living environment for all residence hall students, free
from unnecessary distractions or disturbance. Students who violate this policy may be given a warning at first notice; thereafter, the
student will be subject to the Housing Judicial Process.
RESPECT FOR HEALTH, SAFETY, AND WELFARE
a. ALCOHOLIC BEVERAGES POLICY
The sale, possession, distribution, or consumption of alcoholic beverages on the campus of the University or at properties owned by
the University, including all residence hall buildings, grounds, and parking lots is prohibited. Residents who violate the University
Alcohol Policy, which is described in The Lowdown, will be subject to disciplinary action. Registered student organizations may
request permission to serve alcoholic beverages at specific campus events. These events must be registered with the Office of
Student Activities & Greek Life and the USA Police, and strict guidelines must be followed. Any residence hall student who is found
responsible for violating this policy will be subject to disciplinary action. Residents are responsible for improper activities which take
place in their room and/or apartment.
b. CLEANING POLICY
Each student is responsible for the cleanliness of his/her own room or apartment. Rooms must be left clean upon check-out; failure
to do so will result in the outgoing resident(s) being assessed a fee for University staff to clean the room.
c. CONFISCATION OF PROPERTY
If Housing & Residence Life staff or other University officials view an item in a resident’s room that violates Housing or other
University policies or applicable laws, an incident report will be submitted to authorities. Depending on the nature of the violation,
the item may be confiscated, the student may be obligated to remove the item immediately, the student may be subject to the
Housing Judicial Process and/or the student may be referred to the Dean of Students Office or other appropriate authorities.
These items include, but are not limited to, the removal and discarding of alcohol and/or empty alcoholic beverage containers;
confiscation of illegal pets which may be turned over to the local humane society or animal control; removal and discarding of
candles; the removal of unauthorized appliances; and the confiscation of weapons, toy weapons, replicas of weapons and/or illegal
substances or paraphernalia which will be turned over to the USAPD.
d. CONTROLLED/PROHIBITED SUBSTANCES POLICY
Use, possession, manufacture, distribution, dispensation, or sale of illegal drugs or drug paraphernalia as defined by Alabama law, or
any substance that mimics the effects of illegal drugs, except as expressly permitted by law is prohibited on University premises,
including all residence hall buildings, grounds, and parking lots.
Any residence hall student who is found responsible for violating this policy will be subject to disciplinary action and may be
removed from the residence halls for the first offense. Residents are held accountable for improper activities which take place in
their room and/or apartment. Note: Students removed from the residence halls due to disciplinary infractions are not entitled to a
rent refund; no cancellation fee will be charged.
Conventional cooking (including toaster ovens, electric fryers, or electric grills, and all appliances with auto shut off, etc.) is limited to
the following residence halls: Beta, Gamma 5-9, Delta 6 apartments and Greek chapter houses in the kitchen facilities only. Do not
leave items unattended on the stove or in the oven at any time.
All Residents in suites without kitchens are permitted to use the following appliances so long as the appliance has an automatic shutoff feature: pop-up toasters, rice steamers, crock pots, electric kettles (without an open element), and coffee pots. A $50.00 fine will
be issued to anyone with appliances which are not permitted and/or the student will be instructed to remove the item immediately.
Gas grills are prohibited. Lighter fluid is prohibited. Charcoal barbeque grills must be used at a minimum distance of 25 feet away
from all buildings. Grills may not be stored in the rooms, chase ways, stairways, walkways, or any other interior space of the
residence halls. Outdoor grills are available in many residence hall communities.f. FIRE SAFETY EQUIPMENT
The misuse or vandalism of any fire safety equipment or devices is a violation of state and city Laws. Use of fire alarms and/or fire
extinguishers at unauthorized times is prohibited. In addition, smoke detectors are located in every room for your protection.
Occasionally the detectors are activated by interior or exterior room conditions. Although the alarms are sometimes an
inconvenience, the value of the system to human life is immeasurable. Do not attempt to tamper, disconnect, or vandalize the
smoke detectors or sprinklers; students found responsible for such tampering will be subject to the Housing Judicial Process.
Please report any problems or concerns regarding fire safety equipment to the Area Office as needed. The cost of damages and
repairs due to misuse and/or vandalism of fire safety equipment (i.e., smoke detectors, fire extinguishers, etc.) will be charged to the
responsible student. Also, the cost of damages and repairs due to careless acts and/or policy violations will be charged to the
g. HEALTH & SAFETY INSPECTIONS
The residence life staff will conduct Health & Safety inspections approximately once a month to ensure that minimum health, safety,
and facilities standards are being maintained. If standards are not met, the student is required to meet with a Residence Life staff
member to address the concern(s) and complete corrective action within 24 hours of notification of the violation. A follow-up
inspection will take place to ensure the issue has been resolved. If the issue(s) still exists, the student will be subject to the Housing
Judicial Process and may be assessed a fine of up to $100.00 plus any additional cost for labor and/or cleaning (per resident).
h. HOUSING FIRE POLICY
In the event of a fire alarm or drill, all persons in the building must evacuate immediately to the designated location. Failure to
comply with Housing or University officials will result in disciplinary action.
Space heaters, halogen lamps, and live-cut Christmas trees are not permitted in students’ rooms. Laptop/Notebook computers
should not be left unattended when charging the batteries; unplug when charging is complete. Candles, candle warmers, incense, or
any other flammable materials are also not permitted in the residence halls. Unlit candles used as room decorations are not
permitted and must be removed immediately. Burning substances, in any form, create both a fire and health hazard for you and the
other residents. All students must adhere to the state fire code as well as all Housing and University fire policies.
It is vital to keep doors, windows, walkways, and chase ways clear of items that may block your escape route in an emergency;
failure to do so may result in disciplinary action.
i. KNIVES POLICY
The following policy is added to supplement the previous policy, “Weapons.” Cooking knives are allowed in residence hall rooms
with kitchens only; while non-cooking knives with a length of more than three (3) inches are prohibited. No decorative knives are
allowed in the residential community. Also, note the following prohibited items: Any blade that does not fold, Automatic folding
knives, Box cutters, Throwing stars, and Butterfly knives
j. LOSS OF / DAMAGE TO PERSONAL PROPERTY
Door-closing mechanisms and locks are not to be tampered with in any way. Residents should report any problems or concerns to
your Community/Area Office. The University assumes no liability for personal property damage or loss. Residents are advised not to
keep valuables, expensive items, or large sums of money in their rooms. Residents are encouraged to take out renters insurance if
they are not covered by a personal insurance policy.
k. PETS POLICY
Residents are not allowed to keep pets on either a permanent or visitation basis. A $50.00 fine may be issued per pet for each day a
pet is found in the residence halls. If a pet is found in the residence halls, it must be removed immediately; otherwise it may be
removed by the local animal control authorities at the expense of the student. Only harmless varieties of fish are permitted.
l. POTENTIAL THREAT TO SELF OR OTHERS
Establishing a safe campus environment is paramount for Housing & Residence Life; therefore, if an individual engages in behavior
which indicates a threat to him/herself or others, the University reserves the right to remove that individual from Housing on a
temporary or permanent basis as the facts warrant, and to take other actions as University officials deem appropriate for the safety
of the resident and the residential community. m. SMOKING POLICY
All University buildings, including the residence halls, are designated as smoke free. Smoking is prohibited within twenty-five (25)
feet of any University building, including the residence halls. All smoking devices are prohibited in the residence halls, surrounding
walkways, grounds, and in the parking lots. Cigarette butts must be disposed of properly, and are not to be discarded on the chase
ways, sidewalks, grounds or areas around the residence halls. Students who violate this policy may be subject to the Housing Judicial
n. WEAPONS POLICY
All weapons are prohibited in the residence hall buildings, parking lots, and on University property. This includes, but is not limited
to, bullets, ball bearing bullets, bullet balls, pellets, firearms, knives, paintball guns, air guns, hunting bows, archery bows, swords,
martial arts weapons, and replicas of such weapons. Toy and water guns are prohibited. In addition, fireworks and pyrotechnic
devices and materials are prohibited on University property. Students who violate this policy may be subject to the Housing Judicial
o. WINDOWS / RAILINGS / BALCONIES / ROOFS
All residents are encouraged to keep their windows closed and locked. Residents of the Beta / Gamma Community are required to
keep their windows closed at all times due to central heating and cooling; if one window is open the internal thermostat will misread
the temperature and offset the temperature of the entire building.
Sitting, standing on, climbing, or hanging from a window, ledge, railing, or roof is prohibited. Clothes, bikes, or personal items should
not be hung from balconies, railings, roofs, and/or windows. Furniture is not permitted on balconies, stairways, or second floor
walkways. Throwing, dropping, or pouring of anything from windows, balconies, ledges, and/or railings is prohibited. Students are
responsible for damages and/or cleaning charges that result from such actions.RESPECT FOR RESIDENCE HALL OPERATIONS
a. ABANDONMENT POLICY
Abandonment of personal belongings occurs when a student vacates his/her University Housing but fails to remove his/her property.
Abandoned property may be removed from the residence hall room/area and discarded.
b. ADMINISTRATIVE REMOVAL
A residential student may be administratively removed for reasons including but not limited to non-payment, non-enrollment,
inappropriate behavior, or behavior that threatens the health or welfare of the student or others. Once official notification of
Administrative Removal is sent to a student’s University e-mail account, the student may be given seventy-two hours to complete the
check-out procedure and vacate the residence hall. If a student fails to properly check out and vacate the residence hall within that time the
locks of the student’s room will be changed at the student’s expense. Additionally, the student’s belongings left in the room will be
considered abandoned. All of the student’s belongings in the room will be removed and discarded unless arrangements are made to pick
them up within ten business days of the locks being changed. The student(s) may be charged associated fees, which may include but are
not limited to cancellation fee, improper check-out fee, lock-change fee, cleaning fee, and storage fee. Please note that communication by
e-mail to the student’s University e-mail account is the University’s official form of communication with the student, and the student is
responsible for monitoring that e-mail account for such communication. Failure to respond to official notices by e-mail or informal
notifications by phone calls, etc. will not alleviate the student’s responsibility for compliance. Please note that Administrative Removal from
Housing due to non-payment does not release the student from his/her obligation to pay for the same.
All residence hall students should keep a copy of their residence hall contract and read it carefully. Under the terms of the housing contract,
the University will consider the information and requests provided on the application when assigning living accommodations, but there is
no guarantee of a specific assignment. The University will not alter or cancel the resident’s assignment except where deemed necessary by
the University for reasons including but not limited to: disciplinary reasons, catastrophe, closing of facility, consolidation of vacancies,
unavailability of space, or unresolved incompatibility of roommates. The University reserves the right to administratively move residents for
the purpose of room, apartment, building, or area consolidations.
*Room preference is based on date of application, receipt of payment and approved registration status by the registrar. All of these must be
done for the application to be complete and for a room to be assigned.
During the fall semester, students are automatically assigned to their same room for the spring semester. Students’ personal belongings
can remain in the room during this time. Students may request a room change online during the designated reassignment period. Room
changes are not guaranteed and will be made according to space availability and date of request.
d. BUSINESS SERVICES POLICY
Residential students are prohibited from starting, managing, or operating any kind of business enterprise inside, around, or near housing
facilities which involves the ingress and egress of customers, clients or any other persons into and out of housing facilities. This includes,
but is not limited to babysitting, hairstyling, and tattooing services.
e. CANCELLATION & WITHDRAWAL
Any current resident who wishes to cancel his/her contract or who is considering withdrawing from classes should complete the process
online in PAWS and immediately meet with their Community Director to discuss the cancellation request (see “Housing Offices”).
f. CHECK-OUT PROCEDURES
At check-out, students must schedule an appointment with their RA a minimum of 24 hours prior to conducting a check out inspection,
unless he/she has completed an "Express Check-Out". A successful check-out includes the following: schedule an appointment with your RA
a minimum of 24 hours prior to the check-out inspection, clean your room/apartment (including the bathroom, kitchen, appliances, floors,
drawers, closets), remove all of your belongings and trash, and turn in your key to your RA or Community/Area Office when you check-out.
A $50.00 lock change charge may be assessed if the room key is not returned at check-out. Failure to follow the check-out procedures may
result in a $75.00 assessment fee for improper check-out. Moreover, the resident may be assessed fees for room damages. Student
belongings left in a room at the time of check-out may be considered abandoned and discarded within 24-hours of staff becoming aware
the student has vacated the unit. Contact your Resident Advisor or your Community/Area Office for details. g. CONSOLIDATION POLICY
Housing & Residence Life may choose to consolidate residence hall rooms to full capacity when vacancies occur and may move residents to
another residence hall room when such consolidations become necessary. Under limited conditions and with written approval from the
Central Housing Office, residents who have not contracted for a private room, that do not have a roommate and have been selected to
consolidate may have the opportunity to request a roommate or room change, if the same room type is available. All room changes must
be approved by the Assignments Coordinator/Central Housing Office. All consolidations must be completed within 72 hours after
notification of the consolidation; if not, the resident may be administratively relocated or automatically charged and held financially
responsible to pay the private room rate.
h. DAMAGES / ROOM CONDITION FORMS
Prior to check-in the Resident Life Staff complete Room Condition Forms for each room/suite/apartment noting the current condition and
existing damages. Students should check their rooms/apartments using this form and notify the RA or Area Office of any problems or
discrepancies within 24 hours of his/her checking-in to the room. Residents are charged for damages which occur while they have
possession of the room. When students check-out or vacate, they may be charged for any damages not listed on the original Room
Condition Form. Needed repairs should be reported to the Resident Advisor or Area Office while a student is residing in the room.
During a student’s check-out room inspection, his/her RA will use this form to assess the condition of the room or apartment (see CheckOut). If unclaimed damages occur within common areas (i.e. hallways, lobby areas, etc.) all students who are found to have caused the
damage or witnessed the causation of the damage and failed to report it may be subject to disciplinary action and held financially
responsible for the repairs.
i. FURNITURE POLICY
All residents are responsible for the loss of or damage to furniture and other equipment that is assigned to their room or apartment.
Housing furniture must remain in the room in which it was originally placed (Housing does not have storage facilities for furniture.)
Residents must keep Housing furniture in their rooms at all times. Common area furniture is not permitted in the residents’ rooms. A
$100.00 fine may be issued for violations. The actual cost of replacement for broken or missing furniture, i.e., mattresses, beds, frames,
chairs, will also be charged to the responsible resident(s). Any personal furniture, draperies, tapestries, etc., must be fire proof and display
the manufacturer’s label signifying that the material will not support flames. Cinder blocks, lofts, or waterbeds are not permitted in any of
the residence halls. All Housing beds (mattresses and frames) must remain in the room or apartment.
j. FRATERNITY & SORORITY HOUSING MOVE-OVER POLICY
Fraternity and Sorority residents assigned to non-Greek communities who wish to reside in his/her respective chapter house may submit a
“Move-Over” request during designated Move-Over periods by visiting the Central Housing Office (Delta Commons Room 100). Requests to
move to a Greek house may be considered outside of the designated move-over periods only in limited circumstances, such as replacing a
graduating Greek resident or election of a student to a fraternity or sorority office which requires the student to reside in the associated
Students who are approved and processed to move to the Greek community will be charged their current room rate (rate of room prior to
move) for the entire semester in which the move is processed; no credit will be issued for any amount by which the previous non-Greek
Housing assignment’s room charge may exceed the new Greek Housing assignment’s room charge. Residence Hall room rent charges are
due when assessed on the student account or when University fees are due for the semester. All other terms and conditions of the current
Housing Contract will remain in effect. Fraternity and Sorority residents wishing to request a room change within the Greek House in which
he/she currently lives must submit this request during the traditional Room Change period (see Room Changes).
k. HOUSING & DINING EXEMPTION FORM
The Housing & Residence Life staff will be available to help students with any problems or difficulties they may have during their stay in the
residence halls. Occasionally, serious unforeseen events or problems can affect a student’s ability to live on campus. These circumstances
would need to be documented to show that there has been an unforeseen event that has changed your circumstances significantly enough
to prevent you from residing on campus. In this situation you should immediately visit the Housing Business Office (Delta Commons Room
100) to discuss your situation and options. Students are encouraged to complete this process before moving out, as moving out will not
release a resident from his/her contractual obligation.
l. LOCK OUT PROCEDURES
If a student should get locked out of his/her room, he/she may check out a key from the Community/Area Office during regular business
hours (8:00 a.m. to 5:00 p.m. Monday – Friday). This key must be returned within 24 hours of the time that it was checked out. If the key is
not returned in the allotted time, the lock will be changed and a cost of $50.00 may be added to the student’s PAWS account. If a student should get locked out of his/her room after office hours, he/she should contact the RA On-Duty for the area. There may be a $5.00 Lock-out
fee assessed anytime an RA has to let a student into the student’s room. If an RA has to allow you access to your room, please have your
University identification or be able to verify your identity. Students should not leave doors or windows unlocked because he/she has
misplaced their key. Students should always carry their room key and their university/student identification card. Students should always
remember to deadbolt and lock their room doors.
m. LOST KEY PROCEDURES
Each resident will be issued a key to his/her room. If that key becomes lost or stolen please report it to the Resident Advisor or
Community/Area Office, and Housing & Residence Life can replace it. There will be a $50.00 cost to replace lost or stolen keys; this fee will
be billed through your PAWS account. There is a $150.00 service fee for emergency lock-changes requested after hours; these charges are
not refundable. It is paramount that students do not duplicate room keys or possess unauthorized keys.
Please remember not to give your room key to another person; additionally, remember that it is the resident’s responsibility to return the
room key at the time he/she checks-out of their room. Please note that it is imperative not to add supplementary locks to your door as this
may slow response times during an emergency. Housing & Residence Life does not accept returned keys via mail; therefore, any student
who does not return the key at hall closing, check-out or as otherwise required will be billed a minimum of $50.00 for the cost of the lock
n. NON-ENROLLED / WITHDRAWAL FROM THE UNIVERSITY
In order to be eligible for University Housing, a student must be enrolled at the University of South Alabama. At the point a student is no
longer enrolled in academic courses, or if a student who is allowed to move in to housing prior to the first day of residence hall check-in
fails to enroll by the first day of classes, he or she will have a maximum of 72 hours from the time of notification of non-enrollment to enroll
in courses at the University or check out of the residence hall. If the student fails to enroll or properly check-out within the 72 hourly
period, he/she may be Administratively Removed from USA residential facilities. A nightly rate may be charged from the first day of
occupancy to either check-out or the completion of the Administrative Removal process. Participants in other approved courses of study at
the University of South Alabama may be admitted into University Housing at the discretion of Housing officials.
Residential students who fail to pay their housing balance in full by the University payment deadline may be subject to Administrative
Removal. Additionally, residential students who fail to pay their meal plan balance in full as outlined by the University payment deadline
may have their meal plan suspended. Please note that neither Administrative Removal from Housing nor suspension of a meal plan due to
non-payment releases the student from his/her obligation to pay for the same.
p. OCCUPANCY POLICY
Please note that in the event that a 2-Person room becomes occupied by a single resident, the resident must keep the room in the
appropriate condition to accept a new roommate at any time. Students may not reject a roommate assignment. Any behavior directed
toward an assigned roommate that is considered by Housing & Residence Life and/or the University as inappropriate, including but not
limited to unsuitable room condition, discouraging communication, harassment, or intimidation will result in immediate relocation of the
alleged offending resident pending a Housing Judicial Conference. Prior to a new roommate assignment, if the remaining resident desires to
maintain a private room, he/she may request to contract that room at the private room rate. The request for a private room will only be
granted as space is available and with written approval from the Central Housing Office. If the request is granted, the private room rate will
be prorated based on the date of approval. Residents found violating the housing contract by occupying additional space in their room,
suite, or apartment may have their items moved by the staff or be held financially responsible for the occupied space up to the cost for a
*All overnight guests should be registered according to the overnight guest policy. Excessive numbers of requests may be denied.
If a student withdraws from the University within the requisite time for a full or partial refund,, the following steps (or conditions), which
are also outlined in the Residence Hall Contract, must be completed according to the timeline in the Academic Calendar:
Option 1 – To be eligible for a 100% refund: A student can withdraw from the University during the 100% Refund Period, complete the
cancellation process online in, pass the check-out room inspection, vacate the room, promptly return the room key, and pay the $150
cancellation fee. Option 2 – To be eligible for a 50%: A student can withdraw from the University during the 50% Refund Period, complete the
cancellation process online in PAWS, pass the check-out room inspection, vacate the room, promptly return the room key, and pay the
$150 cancellation fee.
If the room is not vacated and the key returned within 72 hours of your cancellation, any refund will be based on the later of these two
1) Date you vacate
2) Date that the key is returned
Lastly, if you withdraw from the University after the last day of the 50% Refund Period, you will not be entitled to a refund of any of your
rent. You must complete the cancellation process online in PAWS, complete check-out room inspection, vacate the room, and promptly
return the room key to avoid additional charges. Refund period dates can be found on the Academic Calendar.
r. ROOM CHANGES
For current Residence Life residents, there are two designated periods for room changes:
1) During the first two weeks of each semester (Fall, Spring, and Summer)
2) Once prior to the end of the Fall semester
Room change requests are submitted online in PAWS and are processed in the order they are submitted. Housing & Residence Life will
provide formal communication about the room change period via the Housing & Residence Life website and via email at the start of each
semester. All room changes must be approved by the Housing Assignments Coordinator.
Students should not change rooms without written consent from Housing & Residence Life as this may violate the terms of the Residence
Hall Contract. After the student is notified that a room change is granted, he/she will be expected to complete the move and return the key
to the previous room in twenty-four (24) hours; failure to do this will forfeit the original room change request. Please contact your
Community Director with any questions or concerns. Fraternity and Sorority residents currently living in Housing & Residence Life who wish
to complete a room change into a chapter house must submit their Move-Over request during the designated Move-Over period (see
Fraternity & Sorority Housing Move-Over Policy).
s. ROOM DECORATING
Students are encouraged to personalize their rooms. All decorations should adhere to University policies, Housing and Residence Life
policies, procedures, State laws, and City ordinances. Moreover, decorations must be able to be removed without causing damage to the
residence hall room. Painting of rooms, apartments, or furnishings is not permitted. The use of bumper stickers, lofts, decals, nails, staples,
screws, or other objects, which may mar, damage, or remove the surface of walls, ceilings, doors, furniture, floors or other items in the
room, is prohibited. Door frames and doors may not be painted or decorated at any time. Students are discouraged from posting, taping, or
hanging anything from their room door; those who fail to adhere to this policy will be asked to remove the item immediately and may be
charged for the cost to restore the door to its original state. Any student, organization, or vendor who places postings on room doors will be
financially responsible for all costs associated with repair or replacement of the door. All modifications are prohibited to any room or space
unless pre-approved by an Area Coordinator.
Approved announcements may be posted on designated bulletin boards. Students may be asked to remove materials that appear to be
offensive to others. Students may not display advertisements of any kind or decorate the interior or exterior portion of a room window.
Alcohol is not permitted in any residence halls at the University; therefore, empty beer or other alcoholic beverage bottles and cans are
prohibited in any residential student room; students who violate this policy may be subject to the Housing Judicial Process. Please keep in
mind that you are responsible for all items in the room that appear on the Room Condition Form; additionally, it is important to remember
that residents may be charged for any damages to the room or furnishings that occur during their contractual time of residency.
t. ROOM REGISTRATION: FALL/SPRING AND SUMMER
Housing & Residence Life encourages all current residential students to participate in the Room Registration process in February. This is a
process that affords current residents the opportunity to reserve a space in the residence halls for the upcoming academic year prior to
new assignments being made for incoming students. Housing & Residence Life will communicate details about Room Registration via
University email and will post information on the website each January. u. SPRING-SUMMER BREAK POLICY
At the end of Spring Semester all residents who have not contracted for summer housing will be required to check out of the residence
halls and completely vacate their residence hall space within 12 hours after their last final exam and no later than Sunday, May 12, 2013 at
12:00 noon. If a resident has contracted a summer space he/she will be required to stay in their current residence hall room until Tuesday,
May 14, 2013, at which time the student will be required to move into the designated summer Housing assignment. Students who vacate
their rooms without checking out properly may have their belongings discarded from the room. HOUSING JUDICIAL PROCESS
All students are expected to uphold high standards of behavior and respect the rights and privileges of others. Any residence hall
student who violates a Housing & Residence Life policy will be subject to disciplinary action through the Housing Judicial Process
Anyone (student, guest, or University representative) may report a violation. Reports of Housing violations will be submitted to the
Area Coordinator or Community Director for the community where the violation took place. Students involved in the violation will
be required to meet with the Community Director, unless otherwise specified in email notification. In the event a student is involved
in a violation of the Code of Student Conduct, Housing policies, and/or has a history of repeated violations, he/she may be subject to
the University Disciplinary Committee
The student will be informed of the charges against him/her in advance of any hearing and will be given an opportunity to be heard.
This “Notice of Charges” will be delivered via email to the student’s University email account, as this is the university’s designated
means of communication. This written notice will be given within seven (7) business days of the report of violation, unless
circumstances prevent such. Should the student fail to respond to the notice of charge the hearings may proceed in absentia or a
hold may be placed on the student’s account blocking registration until compliance is met.
a. A hearing will be held to determine a student’s responsibility for an alleged policy violation. Hearings will only be
rescheduled for academic conflicts and personal emergencies that can be verified with documentation.
b. Although a student may choose to remain silent during a hearing, he/she may refute or question any evidence presented
and produce witnesses or written documentation submitted on his/her behalf.
c. The outcome of the hearing will be determined solely on the documented evidence presented during the hearing.
d. After a hearing, a student may appeal the decision and/or sanctions, within three (3) business days from the date of the
hearing. Please review #4 for more information regarding the appeal process.
Where the student is found to have committed a violation, sanctions will be assigned. Factors to be considered in assigning the
appropriate sanctions may include, but not be limited to the following:
1. The seriousness of the violation
2. Any mitigating circumstances within the case
3. The student’s previous conduct record
4. Previous similar incidents
Sanctions for violations are discretionary and may include, but not be limited to, the following:
A written or verbal warning
A work required sanction
Restorative financial assessments
Administrative room change
Deferred housing removal
Eviction from the residence halls
Suspension or expulsion from the University
*Please note that any student removed from the residence hall by virtue of the HJP is still subject to the terms and conditions of the
housing contract, and will be financially responsible for payment of the full contractual amount to Housing & Residence Life and the
A student may appeal an HJP finding by submitting written notice of the appeal and the grounds for appeal to the Area Coordinator
by 5:00 p.m. on the third business day after the hearing. Please note that some cases may be referred directly to the University