General Commencement information

The Registrar’s Office would like to invite you and your guests to the University of South Alabama’s Commencement Ceremony. We hope that you will enjoy this special occasion and congratulations on your success at USA.

Commencement Dates

The official commencement dates, times and location for the upcoming terms are:

Spring 2013 May 11, 2013 2:00 p.m. Mitchell Center

Fall 2013 December 14, 2013 2:00 p.m. Mitchell Center

The links will provide you with the necessary information and steps to complete the commencement process.

If you have any questions or comments, please contact the Registrar’s Office at 251-460-6251[Press 4] or email graduation@southalabama.edu.

Special Assistance

Degree candidates with special needs for the ceremony must contact the Registrar’s Office at 251-460-6251(option4) two weeks prior to ceremony.

Participation in Commencement

All candidates who have a pending graduation application are eligible to participate in the ceremony held for their graduation term. The commencement ceremony for Spring candidates is held in May. Summer graduates and Fall candidates participate in the December ceremony.

Instructions and information for the ceremony will be posted on this website during the term that commencement will be held. You will be notified via your JagMail email account when new information is posted.

To participate in the commencement ceremony complete an online Cap and Gown order on the USA Bookstore's website.

Candidates with special needs must inform the Registrar’s Office (251-460-6251) of any needed accommodations at least two weeks in advance of the ceremony.

Candidates who do not wish their names to appear in the printed commencement program or to be released to the press, must complete a Request to Prevent Disclosure of Directory Information Form through the Registrar’s Office (Meisler Hall, Suite 1100).

Cap and Gown Information

All participants must wear academic regalia rented through the USA Bookstore.

Announcements will be available at the USA Bookstore two weeks after you submit your online order to the USA Bookstore.

Academic regalia - cap, gown and graduate-level hoods - can be picked up on campus at the USA Bookstore, 8:30 a.m. to 4:00 p.m., Tuesday through Thursday of the week of the Commencement Ceremony.

On the day of the Commencement Ceremony (Saturday), academic regalia will be available for pick-up beginning at 12:00 noon in Room 1125 in the HPE Building.

After the Commencement Ceremony, the gown must be returned to the USA Bookstore representative in the HPE Building, Room 1125. Graduate-level hoods must be returned with the gown. Financial holds will be placed on accounts of students who do not return their academic regalia.

University Honor Cords

University academic cords will be given to eligible undergraduate students on the day of commencement. Any honor society cords, pins, or sashes will be distributed by those organizations prior to commencement. Students keep honor cords and tassels.

Student Apparel

Men wear dark slacks, white shirt, solid dark tie, dark socks and dark shoes. Women wear white blouse and dark skirt or dark dress and dark pumps. The white collar included with the gown is worn only with the bachelor’s gown. Tassels are worn on the right side of the mortarboard (cap) before the degree is conferred. Only honor cords, honor pins, and honor medallions may be worn with the academic apparel. You may need to bring bobby pins and/or safety pins with you to the ceremony.

All graduate- or professional-level students with the exception of Ph.D. candidates wear their hoods. Ph.D. candidates carry their hoods in the processional and will be hooded during the ceremony.

Instructions for Wearing your Regalia

Hood - To insure proper fitting of your hood, we suggest that men wear a dress shirt and women wear a blouse with buttons or a suit. Hold the hood in your hand by the velvet at the narrowest point. The loop should be hanging straight down. Grasp the loop in your right hand and place the hood over your head so the loop continues to hang straight down the front of your neck. Fasten the loops over a button on your shirt/blouse or jacket, or you may pin it in place. This will prevent the hood from pressing on your throat. Midway down the back of the hood you will find another satin cord and loop. Fasten this loop around the button on the inside of the hood to prevent the hood from falling off your shoulders. This may require the assistance of another person. Be sure to have someone “fluff” the back of the hood just below the button, i.e., turn the velvet side underneath to expose the satin colors on the inside. Assistance will be available by Bookstore personnel in the HPE Building, Room 1125 on the day of commencement.

Personal items are not allowed in the HPE Building or the Mitchell Center.

Photographs

M&A Studios is the official photographer for the USA commencement. M&A Studios will be available during the Bookstore's Graduate Appreciation Days, and on the day of commencement in the Robing Room (HPE1125).

Academic Honors

Undergraduate candidates eligible for tentative academic honors will be notified through their JagMail email accounts one month prior to commencement. Since commencement occurs before the official end of the term, final grades cannot be determined in time for inclusion in the printed commencement program. Thus tentative honors, based on the student’s academic record through the end of the last term completed, will appear in the printed commencement program and will be recognized in the ceremony. Final official honors will be computed after all grades are processed at the end of the term for the last term of attendance, and will appear on the student’s diploma and transcript.

Students who have at least 60 GPA hours in residence with a grade point average of 3.50 or better at the University of South Alabama are graduated with distinction. Transfer credit hours are not included in the determination of academic honors. Academic honors are not awarded for second degree, graduate degrees, or professional degrees.

Cum Laude 3.50 – 3.69
Magna Cum Laude 3.70 – 3.89
Summa Cum Laude 3.90 – 4.00

Questions concerning tentative honors should be resolved prior to commencement by contacting the Registrar’s Office (University of South Alabama, Registrar’s Office, 390 Alumni Circle, Suite 1100, Meisler Hall, Mobile, AL 36688).

Diploma Information

To check your diploma mailing address on file, go to your PAWS account and view Addresses and Phones under Personal Information. If corrections are needed, you must complete and return the Diploma Mailing Address Change Form to the Registrar’s Office by the posted deadline. After the deadline, the form will not be available on the website and you must contact the Registrar’s Office (251-460-6251 or graduation@southalabama.edu) to make any changes. Diploma covers are only given to students participating in the commencement ceremony.

Your diploma will not be sent if you have any outstanding financial obligations to the University. You can check your PAWS account for any holds. Once the holds are cleared, contact the Registrar’s Office and your diploma will be sent.

Any changes to the diploma name submitted on the graduation application must be sent with supporting documentation to the Registrar’s Office prior to commencement. Contact the Registrar’s Office (251-460-6251 or graduation@southalabama.edu) for further instructions.

To order a duplicate diploma complete and return to the Registrar’s Office (University of South Alabama, Registrar’s Office, 390 Alumni Circle, Suite 1100, Meisler Hall, Mobile, AL 36688) the Duplicate/Replacement Diploma Order Form including the $25.00 fee.

To replace a damaged diploma complete and return to the Registrar’s Office (University of South Alabama, Registrar’s Office, 390 Alumni Circle, Suite 1100, Meisler Hall, Mobile, AL 36688) the Duplicate/Replacement Diploma Order Form including the $25.00 fee. The original diploma must also be returned.

For a notarized copy of your diploma contact the Registrar’s Office ( 251-460-6251 or graduation@southalabama.edu.)

If you have not received your diploma 6 weeks after the end of term contact the Registrar’s Office (251-460-6251 or graduation@southalabama.edu.)

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