The Registrar’s Office would like to invite you
and your guests to the University of South Alabama’s Commencement
Ceremony. We hope that you will enjoy this special occasion and congratulations
on your success at USA.
The official commencement dates, times and location
for the upcoming terms are:
Fall 2013 December
14, 2013 2:00 p.m. Mitchell Center
Spring 2014 May
10, 2014 2:00 p.m. Mitchell Center
The links will provide you with the necessary information and steps
to complete the commencement process.
If you have any questions or comments, please contact
the Registrar’s Office at 251-460-6251[Press 4] or email firstname.lastname@example.org.
Degree candidates with special needs for the ceremony
must contact the Registrar’s Office at 251-460-6251(option4) two
weeks prior to ceremony.
Participation in Commencement
All candidates who have a pending graduation application
are eligible to participate in the ceremony held for their graduation
term. The commencement ceremony for Spring candidates is held in May.
Summer graduates and Fall candidates participate in the December ceremony.
Instructions and information for the ceremony will be posted on this
website during the term that commencement will be held. Please check
the site oftern during the term for up-to-date information.
To participate in the commencement ceremony complete
an online Cap and Gown order on the USA BOOKSTORE's website.
Candidates with special needs must inform the Registrar’s Office
(251-460-6251) of any needed accommodations at least two weeks in advance
of the ceremony.
Candidates who do not wish their names to appear in the printed commencement
program or to be released to the press, must complete a Request to Prevent
Disclosure of Directory Information Form through the Registrar’s
Office (Meisler Hall, Suite 1100).
Cap and Gown
All participants must wear
academic regalia ordered online through USA
Academic regalia - cap, gown and graduate-level hoods
- can be picked up on campus at the USA BOOKSTORE, 8:30 a.m. to 4:00
p.m., Tuesday through Thursday of the week of the Commencement Ceremony.
On the day of the Commencement Ceremony (Saturday), academic regalia
will be available for pick-up beginning at 12:00 noon in Room 1125 in
the HPE Building.
After the Commencement Ceremony, the gown must be returned to the USA
BOOKSTORE representative in the HPE Building, Room 1125. Graduate-level
hoods must be returned with the gown.
Financial holds will be placed on accounts of students who do not return
their academic regalia.
Order your announcements online at USA
BOOKSTORE! They will be available for pick-up no later than two
weeks after your order is placed.
University Honor Cords
University academic cords will be given to eligible
undergraduate students on the day of commencement. Any honor society
cords, pins, or sashes will be distributed by those organizations prior
to commencement. Students keep honor cords and tassels.
Men wear dark slacks, white shirt, solid dark tie,
dark socks and dark shoes. Women wear white blouse and dark skirt or
dark dress and comfortable shoes. The white collar included with the
gown is worn only with the bachelor’s gown. Tassels are worn on
the right side of the mortarboard (cap) before the degree is conferred.
Only honor cords, honor pins, and honor medallions may be worn with
the academic apparel. You may need to bring bobby pins and/or safety
pins with you to the ceremony.
All graduate- or professional-level students with the
exception of Ph.D. candidates wear their hoods. Ph.D. candidates carry
their hoods in the processional and will be hooded during the ceremony.
Instructions for Wearing your Regalia
Hood - To insure proper fitting
of your hood, we suggest that men wear a dress shirt and women wear
a blouse with buttons or a suit. Hold the hood in your hand by the velvet
at the narrowest point. The loop should be hanging straight down. Grasp
the loop in your right hand and place the hood over your head so the
loop continues to hang straight down the front of your neck. Fasten
the loops over a button on your shirt/blouse or jacket, or you may pin
it in place. This will prevent the hood from pressing on your throat.
Midway down the back of the hood you will find another satin cord and
loop. Fasten this loop around the button on the inside of the hood to
prevent the hood from falling off your shoulders. This may require the
assistance of another person. Be sure to have someone “fluff”
the back of the hood just below the button, i.e., turn the velvet side
underneath to expose the satin colors on the inside. Assistance will
be available by Bookstore personnel in the HPE Building, Room 1125 on
the day of commencement.
Personal items are not allowed in the HPE Building
or the Mitchell Center.
is the official photographer for the USA commencement. M&A Studios
will be available during the Bookstore's Graduate Appreciation Days,
and on the day of commencement in the Robing Room (HPE1125).
Undergraduate candidates eligible for tentative academic honors will
be posted on the website prior to commencement. Since commencement occurs
before the official end of the term, final grades cannot be determined
in time for inclusion in the printed commencement program. Thus tentative
honors, based on the student’s academic record through the end
of the last term completed, will appear in the printed commencement
program. Final official honors will be computed after all grades are
processed at the end of the term for the last term of attendance, and
will appear on the student’s diploma and transcript.
Students who have at least 60 GPA hours in residence
with a grade point average of 3.50 or better at the University of South
Alabama are graduated with distinction. Transfer credit hours are not
included in the determination of academic honors. Academic honors are
not awarded for graduate degrees or professional degrees.
Cum Laude 3.50
Magna Cum Laude 3.70 – 3.89
Summa Cum Laude 3.90 – 4.00
Questions concerning tentative honors should be resolved
prior to commencement by contacting the Registrar’s Office (University
of South Alabama, Registrar’s Office, 390 Alumni Circle, Suite
1100, Meisler Hall, Mobile, AL 36688).
To check your diploma mailing address on file, go to your PAWS account
and view Addresses and Phones under
Personal Information. If corrections
are needed, you must complete and return the Diploma
Mailing Address Change Form to the Registrar’s Office by the
posted deadline. After the deadline, the form will not be available
on the website and you must contact the Registrar’s Office (251-460-6251
to make any changes. Diploma covers are only given to students participating
in the commencement ceremony.
Your diploma will not be sent if you have any outstanding
financial obligations to the University. You can check your PAWS account
for any holds. Once the holds are cleared, contact the Registrar’s
Office and your diploma will be sent.
Any changes to the diploma name submitted on the graduation
application must be sent with supporting documentation to the Registrar’s
Office prior to commencement. Contact the Registrar’s Office (251-460-6251
for further instructions.
To order a duplicate diploma complete and return to
the Registrar’s Office (University of South Alabama, Registrar’s
Office, 390 Alumni Circle, Suite 1100, Meisler Hall, Mobile, AL 36688)
the Duplicate/Replacement Diploma Order Form
including the $25.00 fee.
To replace a damaged diploma complete and return to the Registrar’s
Office (University of South Alabama, Registrar’s Office, 390 Alumni
Circle, Suite 1100, Meisler Hall, Mobile, AL 36688) the Duplicate/Replacement
Diploma Order Form including the $25.00 fee. The original diploma
must also be returned.
For a notarized copy of your diploma contact the Registrar’s Office
( 251-460-6251 or email@example.com.)
If you have not received your diploma 6 weeks after
the end of term contact the Registrar’s Office (251-460-6251 or
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