An inventory of your Course Reserve material is recommended each semester. We want to help you keep your reserve files as current as possible. Since the Reserve books/media are in closed stacks with limited charge-out periods, they are not readily available to all library users. Please help us make them available by canceling Course Reserve Materials when they are no long required for your class(es).

Reserve materials (both print and electronic) will be processed as they are received. Please allow 5 working days for circulation staff to process items for reserve.

NOTE: The Biomedical Library and the Mitchell College of Business Library have their own reserve guidelines.

Types of Materials that Can Be Put on Reserve

The University Library can place the following types of materials on Reserve:

  1. Books
  2. Media (CDs, DVDs, etc)
  3. Journal Articles (If available in a database to which the University Library already subscribes, such as JSTOR, we can link to it instead of mounting a new copy.)
  4. Book Chapters
  5. Tests
  6. Lectures
  7. Original Compositions by faculty or students
  8. Class Syllabi
  9. Links to faculty or publisher web sites
  10. Interlibrary Loan policy prohibits the University Library from placing books or materials borrowed from other libraries on reserve.
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Personal Copies

It is common practice for faculty to place personal copies of books and other materials on Reserve. Please note that barcodes and labels will be applied to these items. 

Copyright Restrictions

We can scan no more than 10% of a book for Electronic Reserves.  However, the entire book may be placed on Course Reserve for in-library use or for checkout. Items can remain on Reserve for no longer than one semester. We can take them off Reserve and put them on the next semester, but they must be taken off Reserve between semesters to comply with Copyright law.

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.

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Electronic Reserves

Materials submitted to the University Library to be placed on E-Reserve should conform to the following guidelines so that students can access, view and print them at home:

  1. Pages should be on 8.5” x 11” (letter sized) white, unlined paper with clear margins—no black residual edges and no staples.
  2. Please bring one copy of articles to be placed on reserve
  3. A first generation copy is preferred, with black ink text (clarity and legibility are important for scanning).
  4. Single sided, straight copies only.
  5. Type size should be large enough to read.
  6. Copies brought to the circulation desk should be accompanied by the course reserve form. If you would like to fill it out ahead of time, it can be accessed in pdf format at
  7. Color reproduction is not available at this time.
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If your reserve materials are in pdf or Microsoft Word format, they can be emailed as an attachment to Items submitted through email should have the same information asked for on the course reserve form:

  1. Department
  2. Instructor
  3. Course Number & Abbreviation
  4. Start Date and End Date
  5. Course Title

There is also a form on the web where this information can be submitted – it can be accessed at

Materials should be submitted as far in advance as is reasonable to allow for timely processing during rush periods (e.g., the beginning of fall semester). Lengthy items (more than 25 pages) will be divided and mounted in two or more parts.

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