- A brief summary
that gives the essential points of a book or article without interpretation
- An annual compilation
of facts and statistics, both current and retrospective, e.g. Information
Please Almanac, Almanac of American Politics.
- A note accompanying
an entry in a bibliography or catalog intended to describe, explain,
or evaluate the publication referred to.
- A collection
of literary pieces by one or more authors, e.g. Norton Anthology of
English Literature, Anthology of Medieval Music.
information pertaining to, but not essential to, the completeness
of a book such as a list of references, statistical tables, or explanatory
- Place where public
or historical documents are kept.
- A book of maps.
- A list of books,
articles and/or other materials about a particular subject or with
some other relationship. At the end of a paper or book the bibliography
is a list of works read or used by its author.
- A note or citation
to a publication, book or article, etc.
- Placing of these
notes of reference in acceptable format for a discipline or type of
knowledge, e.g. MLA is often used in the Humanities, APA for Social
Sciences and Education, Chicago in History. In addition individual
journals may have their own special format.
- The information
needed to locate an item. For a book, it consists of author, title,
place of publication, publisher, date of publication. For an article
it includes the author, title of the article, name of the journal
in which it is published, volume and issue number or date, year and
page numbers. For information from the Internet check the latest style
guides, but at least provide enough information for another person
to find it again.
- Written account
of another person's life, actions, and/or character. Autobiography
is about one's life as told by one's self.
- Bound Periodical
- Older issues
of magazines and journals are sent to a bindery to be bound together
between hard covers like a book. At USA these are organized by LC
- Call Number
- The set of letters
or numbers or a combination of both identifying a particular item
in a library collection and indicating its location.
- An inventory
of books and other materials located in a particular library or collection.
Catalogs may be printed as cards, in books, on microforms, or be computerized.
SOUTHcat is USA's online catalog.
- The basic information used to identify a book or article. Often presented in a specified style: MLA, APA, Chicago.
- Area where books
are checked (charged) out and returned. In this library it includes
Reserve items and Special Collections.
- The system by
which the collection of materials is organized and arranged. A class
number or letter and a specific item number make up the call number
and specify its location in the collection. The two major systems
in the U.S. are the Dewey Decimal System and the Library of Congress(LC)
System. Most university library's use the LC system.
- An index of
all principal words in a work or in all the works of one author, e.g.
Harvard Concordance to Shakespeare, Dickens Concordance.
- Collected and
printed (or online) versions of papers delivered at conferences.
- The legal right
granted to the creator of a work to control its use. Sometimes this
will limit what another person can use freely. Most research and educational
uses of small amounts of data for a specific period of time are allowed
under a "Fair Use" exemption. The copyright date is the
y ear in which the author applies to the Library of Congress for a
copyright on his book. It insures the author against theft of the
book or idea. Works created since 1978 may be copyrighted for the
life of the author plus 70 years. Corporations have 95 years of copyright
- An index in which
several previous published separate indexes are combined into one
sequence--for example 10 annual indexes combined into one ten-year
- A library designated
by the U.S. government to receive and keep some or all of that government's
published documents. USA is a selective depository for about 65% of
government published information.
- A list of persons
or organizations, systematically arranged, giving addresses, affiliations,
etc. for individuals, and addresses of offices, functions, etc. for
organizations, e.g. a telephone directory, the Encyclopedia of Associations,
United States Government Manual.
- Total number
of copies of a book printed from one set of type or master image.
"Revised" or subsequent editions indicates that the text has been
- A work containing
informative articles on subjects in every field of knowledge (e.g.
World Book, Britannica) or limited to a specialized area of knowledge(e.g.The
New Grove Dictionary of Music and Musicians, Christopher Columbus
Encyclopedia,, International Encyclopedia of Social Sciences).
- The fee charged
for returning a book or other item after the date it is due.
- A geographical
dictionary that lists place names alphabetically usually giving pronunciation
and location information.
- An alphabetical
list of unusual, obsolete, dialectical, or technical terms concerned
with a particular subject.
- Anything published
by a government. Might include maps, census, hearings, monographs,
periodicals, laws, court decisions, tax forms, etc.
- A manual which
collects information in one academic area from various sources and
presents it in a simple, convenient format.
- The books, serial
issues, and other materials owned by the library, an inventory.
- 1. A systematic
list of all topics or names in a book, usually at the end. 2. Also
a publication or database used for locating articles in particular
journals usually arranged by subject headings, e.g. Education Index,
General Science Index. InfoTrac.
- Requesting a
book or article from another library through your own library system.
Standard Book Number. Since the middle 1960s every book is assigned
a 10 digit number to identify it.
Standard Serial Number. The eight digit number assigned to journals
for easier identification.
- A way of identifying
a periodical as part of a series. Usually issues are part of volumes,
but not always.
- A periodical.
A periodical published more than once a year. Academic journals (e.g.
Journal of Social Psychology, Journal of Reading, Shakespeare Quarterly)
selectively publish the research and the new developments or thoughts
in an academic field for its specialists and its students. Scholarly
rather than popular.
- A periodical
or popular journal for the general audience containing articles on
various subjects written by different authors or staff writers, e.g.
Southern Living, Rolling Stone, Esquire, Newsweek.
- A handwritten
document. When typed its called a typescript.
- A microphotographic
reproduction of printed materials either on a roll of film called
microfilm or on sheets called microfiche. Older opaque formats are
called microcards. Each must be read on a machine with a lens that
magnifies the image. Many of these machines also make copies.
- A publication
that is complete in one part usually on one subject, as opposed to
a serial, periodical, journal or magazine.
- An item that
is kept past its due date.
- A large book
that won't fit on regular shelves. Almost every library has a set
of large shelves for these items.
- A publication
on one subject usually between 5 and 48 pages, fastened but not bound
like a book.
- Usually refers
to journal articles that have been accepted by experts.
- A publication
issued at regular intervals, usually in an unbound form, and more
frequently than once a year, e.g. newspapers, magazines, journals.
Also called a serial by librarians.
- Using the words
or ideas of others without acknowledgment.
- Primary Sources
- These are fundamental,
authoritative documents or publications, original material e.g. letters,
literary works, scientific research reports, contemporaneous news
accounts and interviews like the Declaration of Independence or Salem
Witch Trial transcripts. These are the materials that are used to
- Asking for a
book to be returned from the current borrower. We allow the borrower
to keep a book for two weeks, at which time another user can recall
it. All recalls are confidential.
- An area in the
library reserved for books like encyclopedias containing specific
facts or background rather than books to be read all the way through,
e.g. Europa Year Book, World Almanac. Ready Reference is a
shelf near the Reference desk that holds books which librarians use
frequently to answer questions. A Reference librarian is a
specialist in information retrieval. Professional librarians have
Master's Degrees in Library and Information Studies.
- Library material
that has been temporarily shelved in the Reserve area behind the Circulation
desk for use by a specific class. Also, material that have been scanned
for an instructor and linked to a catalog record for "Electronic
Reserves." Both required proper identification for access.
- Material at least
one step removed from the original or primary material, e.g. Literary
criticism, book or movie reviews, histories.
- A periodical
like a magazine or journal, or a publication appearing at intervals,
usually under the same title, and intended to be continued indefinitely.
It includes annuals, e.g. Consumer Reports Annual Buying Guide, Old
- The area of bookshelves
on which the principal portion of the book collection is located.
Often indicates which books can be checked out.
- Style Manual
- A publication
designed to help writers to format papers and reports according to
the accepted style of the discipline, e.g. MLA Handbook for Writers,
Publication Manual of the APA.
- 1. A book of
synonyms. 2. An alphabetical list of terms and concepts used in a
particular discipline. e.g. ERIC Thesaurus or Thesaurus of Psychological
Index Terms. Also called a "controlled vocabulary."
- Union List
or Union Catalog
- A list of the
holdings of a group of libraries, e.g.WorldCat (under Firstsearch
databases), which is the list of materials in hundreds of libraries
all over the world.
- Vertical File
- Some materials,
e.g. pictures, pamphlets, cuttings, because of their shape or ephemeral
nature are kept in file drawers. These items may or may not be cataloged.
Adapted from and
extended beyond: Young Heartsill, ed. The ALA Glossary of Library and
Information Science. Chicago: American Library Association. 1983.