Policies & Procedures

Prior Approval

Agency Prior Approval is the written permission required by the authorized agency official before the Principal Investigator (PI) may change certain grant activities such as scope of work modifications, significant budget modifications, changes in PI, etc. Prior approval is covered in Section 25 of OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations, under the heading "Revision of Budget and Program Plans". For Federal agency-specific requirements, please click on the link below.


Sponsor Policies / Procedures

Agency Grant Policy Manuals

The administration of sponsored research, as directed through the OMB Circulars: A-21, A-110 and A-133 allows for University Internal Approvals and Expanded Authorities. This flexibility permits the University to make some decisions regarding pre-award costs, no-cost extensions, rebudgeting, etc. For further information on university internal approvals, please contact Grants and Contracts Accounting.


  University Procedures

  • State Employee Benefits
  • Grants and Contracts Accounting
    Tammy Silcox, Manager
    Administration Bldg., Room 362
    (251) 460-6437
  • Sponsored Projects Administration 
  • Property Office                                                                                                                                                                                           VACANT, Property Manager                                                                                                                                                             PROP                                                                                                                                                                                                 (251) 460-6150                                                                                                                                                                               Property Manual Available
  • Purchasing Office                                                                                                                                                                     Robert Brown, Purchasing Agent                                                                                                                                                     Administration Bldg., Room 245                                                                                                                                           (251) 460-6151                                                                                                                                                           Purchasing Manual Available