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The Lowdown
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  ARTICLE XV - STUDENT PROGRAMMING BOARD/ JAGUAR PRODUCTIONS  
     
 

Section 1. Name
The name of the organization which shall have authority to execute the powers described below shall be the Student Activities Board (SAB) known as Jaguar Productions (JP).
Section 2. Recognized Committees
The following committees shall make up the Jaguar Productions Board. Any special committee formed will operate as a sub-committee under one of the existing committees. The recognized committees are:
1. Special Events
2. Horizons
3. Club South
4. Movies
5. Trips and Tours
6. Promotions
7. Concerts
8. Fine Arts
9. Technical
10. Recruiting

Section 3. Purpose
The purpose of the Jaguar Productions Board shall be:
1. To provide entertainment and educational programs for the University of South Alabama community.
2 To plan, coordinate, implement and evaluate all programs presented.
3. To review student interests and develop programming to suit those interests.

Section 4. Membership
4.1 The membership of the Jaguar Productions Board will consist of the following:
The chairs of the ten standing committees.
The President of the Student Government Association or his or her designee
The President of the African-American Students Association or his or her designee
Three students-at-large
The President of the Student Jaguar Productions Board
The Vice President of the Jaguar Productions Board
The Administrator of Community Participation of the Jaguar Productions Board
The Financial Director of the Jaguar Productions Board
The Jaguar Productions Board Advisor and his or her Graduate Assistant shall serve as ex-officio members of the Board, advising on matters of University policy and finances.
4.2 The Vice President of the Board shall chair the Board, but shall not vote. The President may discuss all issues with the Board, but will only vote in the case of a tie. The Financial Director and the Administrator of Community Participation will not vote.

Section 5. Committee Membership
5.1 Membership on the Jaguar Productions Board committees shall be open to all University of South Alabama students with an interest in providing quality programs for the University community. Individual committees may set up additional requirements for membership upon approval of the Board. These additional requirements must be reasonable and program related.

Section 6. Meetings
6.1 The Board shall meet weekly during periods of scheduled classes. During class breaks, the Board shall meet as necessary to plan programs.
6.2 The President of the Board shall set the time, date, and place for each meeting of the Jaguar Productions Board and shall have the authority to call additional meetings as deemed necessary, with at least 24 hours notice to members of the Board.

6.3 Meeting notices for regularly scheduled meetings must be posted at least three days prior to the meeting.

Section 7. Quorum
7.1 Quorum shall be a simple majority of the voting members of the Board.
7.2 Proxy votes shall be permitted only by the first assistant of the committee whose chair is absent.

Section 8. Funding
The funding for the Jaguar Productions Board shall be from the Programs/Special Events Office's budget, sponsors, fundraising, event charges, and funds that may be allocated by the Student Government Association.

Section 9. Selection and Qualifications of President, Vice President and Financial Director
9.1 Candidates for the position of President, Vice President, and Financial Director of the Jaguar Productions Board shall be regularly enrolled students with at least a 2.5 cumulative GPA at the University of South Alabama on record as of the deadline for application. The selection committee shall have the ability to waive this requirement with a unanimous opinion. However, if the selection committee waives the requirement, it must do so for all students participating in the selection process. The candidate must have sufficient Board experience.
9.2 A person whose cumulative GPA significantly falls below their GPA for two consecutive grade reports at the time of selection shall relinquish all powers and privileges of that office.
9.3 Applications for the position of President, Vice President, and Financial Director will be available in the Jaguar Productions Office after the fourth week of class Spring Semester. Applications must be returned by 5 p.m. on the Friday of the sixth week of classes.
9.4 All qualified applicants will be interviewed by a nominating committee consisting of the outgoing President of JP, the outgoing SGA President, one student-at-large, the outgoing Financial Director and the JP Advisor. JP will decide who the student-at-large will be. If anyone from the nominating committee is applying for any one of these executive offices, that person will be replaced by another student-at-large. A majority vote of the nominating committee is necessary for official nomination.
9.5 If any member of the nominating committee resigns or is impeached, a student-atlarge from JP will be selected by a majority vote of JP to fill the vacancy on the nominating committee.
9.6 The nomination shall be presented to the SGA Senate before the last meeting of spring semester for approval. A two-thirds vote is needed for approval.
9.7 The term of office of the President, Vice President, and Financial Director of the Jaguar Productions Board shall be one year, starting and ending the first week of April. They shall be sworn in by the SGA Chief Justice before assuming official duties.
9.8 The President, Vice President, and Financial Director shall not be allowed a voluntary leave of absence during their term of office. The President, Vice President, and Financial Director shall be granted an emergency leave of absence with two-thirds approval of the Student Activities Board. The term of a leave of absence shall be from the time of its approval until the last day of class for that semester.

Section 10. Duties and Responsibilities of the President of JP
10.1 The President of JP shall serve as the chief executive officer of JP and see that all projects and activities are carried out.
10.2 The President shall appoint an executive assistant for the Board who shall keep and publish the minutes of each meeting.
10.3 The President, Vice President, and Financial Director shall develop and manage the Activities Board budget, taking into account the financial needs of each committee and present this budget to the Dean of Students or their designee for funding.
10.4 The President shall serve as the official representative of JP at University functions.
10.5 The President shall set, post, and keep regular office hours.
10.6 The President shall have the power to veto all proposals passed by the SPB. A veto may be overridden by a two-thirds vote of the JP voting membership.

Section 11. Duties and Responsibilities of the Vice President of JP
11.1 The Vice President of JP shall work with and support the President of JP to see that all projects and activities are carried out.
11.2 The Vice President shall work with the President and Financial Director to develop and manage the Activities Board budget, taking into account the financial needs of each committee.
11.3 The Vice President shall set, post, and keep regular office hours.
11.4 The Vice President shall chair all Board meetings.
11.5 The Vice President shall assume the role of the President in their absence.

Section 12. Selection and Qualifications of the Administrator of Community Participation
12.1 A candidate for the position of Administrator of Community Participation shall be a regularly enrolled student and shall have at least a 2.0 cumulative GPA at the University of South Alabama on record as of the deadline for application. The selection committee shall have the ability to waive this requirement with a unanimous opinion. However, if the selection committee waives the requirement, it must do so for all students participating in the selection process. The candidate shall have sufficient experience as a member of a SPB committee.
12.2 A person whose cumulative GPA falls significantly below their GPA at the time of their selection for two or more consecutive grade reports shall relinquish all powers and privileges of their office.
12.3 All qualified applicants will be interviewed by a selection committee consisting of the incoming President of JP, the incoming Vice President of JP and JP Advisor. Two out of three votes from the selection committee are necessary for approval of a candidate.
12.4 The Administrator of Community Participation is allowed a semester leave of absence.
Section 13. Duties and Responsibilities of the Administrator of Community Participation
13.1 The Administrator of Community Participation will be responsible for contacting members of the community and soliciting patronage for JP.
13.2 The Administrator of community Participation will work with the chair of each of the 10 standing committees in evaluating the type of patronage needed for each event. 13.3 The Administrator of Community Participation is directly responsible for maintaining accurate records of persons in the community contacted for each event’s patronage.
13.4 The Administrator of Community Participation will attend all Jaguar Productions meetings or send a representative.
13.5 The Administrator of Community Participation will assist the JP Advisor in meeting the overall goals and objectives of JP.

Section 14. Selection and Qualifications of Committee Chair
14.1 A candidate for the position of committee chair shall be a regularly enrolled student, and shall have at least a 2.0 cumulative GPA at the University of South Alabama on record as of the deadline for applications. The selection committee shall have the ability to waive this requirement with an unanimous option. However, if the selection committee waives the requirement it must do so for all students participating in the selection process. The candidate shall have sufficient experience.
14.2 A chair whose cumulative GPA falls significantly below their GPA at the time of their selection for two or more consecutive grade reports shall relinquish all powers and privileges of their office.
14.3 The application, selection and term of office of the committee chairs shall be the same as in Section 12.3. No senate approval will be necessary for committee chairs.

Section 15. Duties and Responsibilities of Committee Chairs
15.1 The committee chairs will train and motivate their committee members.
15.2 The committee chairs will work with the committee members in the planning, advertising, implementation and evaluation of programs assigned to their committees.
15.3 The committee chairs are directly responsible for the efficient and effective operation of their committees.
15.4 The committee chairs will maintain records of expenditures, keeping within the committee budget allocation.
15.5 The committee chairs will chair all meetings of their committees and keep minutes of these meetings, reporting significant activities to JP.
15.6 The committee chairs will attend all Jaguar Productions Board meetings or send a representative. In order for this representative to vote, the representative must be the First Assistant of that committee.
15.7 The committee chairs will assist the President of JP in meeting the overall goals and objectives of the Board.
15.8 A chair shall be able to take a semester’s leave of absence by notifying the President of JP in writing one week prior to this leave.
15.9 The chair shall appoint a first assistant subject to approval by the selection committee described in Section 12.3.

Section 16. Vacancies
16.1 Any vacant chair shall be filled by a replacement, either temporary or permanent, within 15 class days, using the same process as in section 14.
16.2 If the position of President, Vice President, or Financial Director of JP becomes vacant before the term of office expires, a temporary replacement will be appointed by the JP Advisor until the nominating committee can select a new permanent replacement. The permanent replacement must be named within 15 class days.
16.3 If a vacancy occurs due to a leave of absence and replacement is not dictated by procedure, a temporary replacement shall be named by the JP Advisor until the end of the term.

Section 17. Impeachment
17.1 The SGA Senate shall have the sole authority in all impeachment proceedings against the President, Vice President, or Financial Director of the Jaguar Productions Board. The procedure will be the same as for any SGA official, stated in Article IX of the Constitution of the Student Government Association of the University of South Alabama.
17.2 The Jaguar Productions Board shall have the authority to remove a chair from the Board, based on the recommendation of the JP Vice President. A two-thirds vote of the JP will allow removal from office. The chair being considered for removal will not be allowed to vote on this matter.

Section 18. Operating Procedures
The Jaguar Productions Board may establish operating procedures as it deems appropriate, providing these procedures are presented to the Board in writing and accepted by a two-thirds vote of the members of the Board in attendance at that meeting. These operating procedures shall in no way conflict with the Constitution.

Student Activities Board Operating Procedures
TITLE 1. Definitions, Interpretations and Construction of Operating Procedures Chapter 100. The official codifications for the operating procedures of Jaguar Productions as approved by the JP (Student Activities Board).
100.1 Each title shall deal with related topics and each shall be composed of numerically designated chapters, as follows:
Title I (100-199) Definitions, Interpretations and Construction of Operating Procedures Title 11(200-299) Executive Branch
Title 111(300-399) Activities Board
Title IV (400-499) Funding
Title V (500-599) Door Prize Eligibility
Title Vl (600-699) Salaries
100.2 Each chapter may be subdivided by decimal arrangement (i.e. Chapter 100 may be divided into 100.1, 100.2, etc).

TITLE II. Executive Branch
Chapter 200. Composition of the Executive Branch 200.1 The Executive Branch shall be composed of the:
1. President of Jaguar Productions
2. Vice President of Jaguar Productions
3. Financial Director of Jaguar Productions
4. Assistant Financial Director of Jaguar Productions
5. Administrator of Community Participation
6. Jaguar Productions Advisor
Chapter 201. Composition of the Executive Council
201.1 The Executive Council shall be composed of the:
1. President of Jaguar Productions
2. Vice President of Jaguar Productions
3. Financial Director of Jaguar Productions
Chapter 202. Duties of the Executive Council
202.1 In addition to the duties of their respective offices, the Executive Council shall have the following duties:
1. The timely formulation of a quarterly budget for the SAB’s approval.
2. To uphold the Constitution and Operating Procedures of the SAB.
3. To designate office space in the SAB.
4. To attend weekly meetings of the Executive Council.
Chapter 203. Duties of the President of Jaguar Productions 203.1 In addition to their duties outlined in the Constitution, the President shall have the following duties:
1. To supervise all JP activities.
2. To be the official spokesman for the JP.
3. To accept the resignation of any JP chair or officer.
4. To assist with the training and education of new Board and committee members.
Chapter 204. Duties of the Vice President of Jaguar Productions
204.1 In addition to their duties outlined in the Constitution, the Vice President shall have the following duties:
1. To assist the President in monitoring all JP activities.
2. To assist the President with the training and education of new Board and committee members.
3. To chair the Board meetings using proper Parliamentary Procedure.
Chapter 205. Duties of the Jaguar Productions Advisor
205.1 To advise and assist the JP in its daily operations and the formulation of events.
Chapter 206. Duties of the Financial Director of Jaguar Productions
206.1 The Financial Director shall have the following duties:
1. To approve all requisitions and payment from JP funds.
2. To set up and operate a cash box at JP events/activities. (Said box should be requested two weeks prior to the event activity.)
3. To keep an up-to-date journal of account balances and file all requisitions with their supporting documents.
4. To pay all bills as promptly as possible.
5. To be held responsible for the maintenance of a balanced budget and for preventing deficit spending.
Chapter 207. Eligibility Requirements for Executive Branch
207.1 Waiving of GPA requirements will only be considered for applicants with GPA's from 2.0 through 2.49.
207.2 In the event that members of the executive branch are placed on academic probation they must relinquish all powers and privileges of that office.
TITLE III. Programming Board
Chapter 300. Parliamentary Procedure
300.1 The SAB shall operate under Roberts Rules of Order (Revised Edition) except when in conflict with either the Constitution or Operating Procedures.
Chapter 301. Procedure for Passing a Proposal
301.1 For a Proposal to be brought before the SAB, it must meet the following conditions:
1. All proposals must be typed on standard proposal forms.
2. All proposals must be sponsored by a voting member of the SAB.
3. All proposals must be submitted to both the President of Jaguar Productions and the Financial Director by noon on the class day before the board meeting. In a critical situation, this requirement may be waived by the President.
4. All proposals must be previewed by the President and Financial Director of Jaguar Productions .
5. The President of the JP shall have the power to refer all proposals to the appropriate committee. The SAB may pull a proposal out of committee by a majority vote.
6. All events or activities that require the University to enter into binding contracts shall first be voted on and passed by a majority vote in advance of the confirmation of the contract.
7. If, for reasons deemed necessary by the SAB, the Constitution needs a change, deletion, or addition, the change shall be approved by a two-thirds vote of the SAB.
301.2 Use of telephone votes shall be allowed only when the SAB has voted to do so on a specific proposal.
Chapter 302. Attendance Rules
302.1 All members of the SAB shall attend all SAB meetings or send a representative. In order to vote, this representative must be the first assistant of the respective committee.
302.2 Only two unexcused absences will be allowed to SAB members per semester. After the second unexcused absence, the member will be excused from the Board.
302.3 The Executive Council will decide whether an absence is excused.
302.4 Leave of absence requests must be submitted in writing to the Vice President of the SAB.
Chapter 303. Duties of Chairs
303.1 In addition to the duties outlined in the Constitution, the committee chairs shall have the following duties:
1. To be responsible for assisting the promotions committee in promoting events sponsored by the chairs' committee.
2. To assign a committee member as a representative to the Recruiting committee and the Promotions committee.
3. To turn in all necessary paperwork (proposals, event evaluations, committee reports, etc.) by deadline dates set by the Executive Council.
4. To be directly responsible for the efficient and effective operation of their committee's events.
TITLE IV. Funding
Chapter 400. Budget Formulation
400.1 All budget requests shall be submitted to the Financial Director by the deadline set each semester by the Financial Director.
400.2 The budget shall be formulated by the Executive Council subject to approval by the SAB by a two-thirds vote.
400.3 The SAB President, Vice President and Financial Director shall be responsible for executing the budget set forth by the SAB.

 
 
 
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