Publications

EFFECTIVE September 1, 2022 -- Campus Publications Closing

Q&A Information Sessions related to the transition will be announced soon.

A new print program will be effective September 1 as follows:

Stationery

Effective September 1, 2022, Gwin’s Commercial Printing will be the exclusive vendor of University stationery. Stationery items include: business cards, letterhead, envelopes, and notecards. A listing of stationery items along with prices is included below.

FAQ Stationery

Gwin’s Commercial Printing will be providing all University of South Alabama departments with business cards, letterhead, envelopes, and notecards. 

Steven Hall 
Sales Representative
steve.h@gwins.cc
(251)438-2226

 

Kristal Lee 
Customer Service Representative
kristal.l@gwins.cc
(251)438-2226

Orders will be placed online via an electronic ordering process. Details available in late August.
While you can customize the content of your stationery order, the templates cannot be altered. The templates were designed and approved by USA Marketing & Communications. 
Your South Alabama P-Card is the method of payment.

Yes. The University of South Alabama has contracted print pricing for the following quantities of business cards, letterhead, envelopes, and notecards.

Stationery Item Sides and Colors Quantity Pricing
Main Campus Business Cards 1 side/2 colors 500/box $55.85
USA Health Business Cards 2 sided/2 colors 500/box $66.33 
USA Athletics Business Cards 1 side/2 colors 500/box $66.26
Envelopes No. 10   500/box $205.30
Letterhead   500/Ream $197.01
USA Folded Notecards 1 color 100/Box $80.17
USA Flat Notecard 1 color 100/Box $75.67
USA Notecard Envelope 2 color 100/Box $72.25
USA Health Folded Notecards  1 color 100/Box $80.17
USA Health Flat Notecard 1 color 100/Box $75.67
USA Health Notecard Envelope 2 color 100/Box $72.25

 

Prequalified Vendors for Non-Stationery Printing

For all other non-stationery (flyers, booklets, nametags, desk plates, postcards, banners, etc..) printing needs, the University has identified a listing of seven (7) prequalified printers you may choose from. Three (3) quotes are REQUIRED for all non-stationery printing above $1,000. The department must select the lowest cost vendor. 

FAQ Non-Stationery

Seven (7) prequalified vendors will provide the University of South Alabama with non-stationery print services. These seven (7) vendors were selected based on a full offering of print services and compliance with current bid law. The seven (7) vendors listed below are the current prequalified vendors for university printing services. Only printing vendors who are prequalified should be utilized.  The program is effective September 1.
  • Davis Direct J00426374
  • Gwins J00400490
  • Hederman Brothers J00631010
  • Interstate Printing J00352424
  • Knight Abbey J00177400
  • Mele J00621211
  • Ricoh J00491251
No, the University of South Alabama does not have contracted prices for most print jobs. The only contract we will have in place is through Gwin’s for stationary items (business cards, letterhead, envelopes, and notecards.)
Other than stationary items, for all print orders over $1,000, departments will be required to obtain at least three (3) quotes from three (3) of the seven (7) prequalified vendors on this list. Once the quotes have been attained and reviewed, the department must use the lowest priced vendor for that specific job.
Yes! Because these vendors have been prequalified and vetted, we know that they all produce quality work.
Your South Alabama P-Card is the method of payment for orders under $5,000. Orders of $5,000 or greater require a purchase requisition.
For orders over $1,000, adequate documentation includes three (3) quotes obtained from three (3) prequalified vendors along with the invoice.

The Office of Marketing and Communications will have access to all files used by Ricoh. If you need access to files, contact Diana Nichols (main campus) or Marie Katz (USA Health) for assistance.

 

Misc

Projects exceeding the bid limit of $15,000 must be bid through Purchasing.  

Use of Bulk Mail Permit 506 -  FAQ – Information Coming Soon.