Travel Services

Waterman Globe

Travel Reimbursement Update

Based on the latest COVID-19 developments and best practices recommended by the Centers for Disease Control and Prevention and state and federal authorities, the University of South Alabama main campus will transition to limited on-campus operations in order to minimize in-person contact between employees.

Please see below for information pertaining to travel reimbursements as it relates to limited on-campus operations:

  • Individuals with a Concur logon must complete any travel reimbursement  request using Concur as normal. Concur is a cloud based platform and can be accessed with any internet connected device.
  • Individuals who do not have a Concur logon and need to submit a travel reimbursement during limited on-campus operations may do so by completing the travel reimbursement form found here and submitting it via email. The travel form and all supporting documentation including appropriate approvals must be attached to the email and sent to pcardandtravelsvcs@southalabama.edu. The appropriate approvals can be via email in lieu of signatures.

If you have any questions please contact Procurement Card and Travel Services at pcardandtravelsvcs@southalabama.edu, or 460-6242.

TRAVEL SERVICES

The Travel Services Office of the University of South Alabama is located in the Procurement Card and Travel Office, Technology and Research Park, Building 3, Suite 1400. Its purpose is to provide guidance to travelers and approvers of travel forms concerning the University's policies and procedures for the reimbursement of travel and related expenses. Travelers should consult with the Travel Services Office or the University Travel and Entertainment Regulations prior to embarking on any business related trips. 

Timely Filing

Travel forms requesting reimbursement of an expense should be filed within sixty (60) days of the date the expense is paid. The University reserves the right not to reimburse expenses on travel forms submitted 60 days or more after the date the expense is paid. Reimbursements made where the travel forms are filed subsequent to 60 days after the date the expense is paid will be treated as income subject to withholding according to federal income tax regulations section 1.62-2. Taxable travel should be charged to account code 730100.

Travel Service Providers

The University of South Alabama has entered into an agreement with Corporate Travel Planners (CTP) and Travel Leaders (formerly Springdale Travel) to provide travel services for those University employees that travel for the University.

Click Corporate Travel Planners (CTP) to access their website.

Click Travel Leaders (formerly Springdale Travel) to access their website.

The NEW phone number for Travel Leaders is 1-833-827-7726. Please use this number for regular business hours and after-hours calls. The old number will be disconnected March 11, 2019.