Section 11 – Operating Procedures

Chapter 100. The official codifications for the operating procedures of the Jaguar Productions South Activities Board.
100.1 Each title shall deal with related topics and each shall be composed of numerically designated chapters, as follows:
Title I (100-199) Definitions, Interpretations, and Construction of Operating Procedures
Title II (200-299) Executive Branch
Title III (300-399) Activities Board
Title IV (400-499) Funding
Title V (500-599) Door Prize Eligibility
Title VI (500-599) Salaries
100.2 Each chapter may be subdivided by decimal arrangement (e.g., Chapter 100 may be divided into 100.1, 100.2, etc.).

Chapter 200. Composition of the Advisory Board
200.1 The Advisory Board shall be composed of the:

1. Associate Director, Student Activities
2. Graduate Assistant, Jaguar Productions

Chapter 201. Composition of the Executive Council
201.1 The Executive Council shall be composed of the:

1. President
2. Vice President
3. Chief of Staff
4. Vice President of Marketing
5. Treasurer

Chapter 202. Duties of the President of Jaguar Productions
202.1 In addition to their duties outlined in the Constitution, the President shall have the following duties:

1. Serve as the Chief Executive Officer of JP and see that all projects and activities are carried out.
2. To supervise all JP activities.
3. To be the official spokesperson for JP.
4. Serve as the official representative of JP at University functions.
5. Attend all University committees that require their attention. If the JP President is unavailable, the Vice President or designee will attend.
6. To assist with the training and education of new Board and committee members.
7. Appoint an executive assistant for the Board who shall keep and publish the minutes of each meeting.
8. Set, post, and keep regular office hours.
9. Have the power to veto all proposals passed by the JP Board. A veto may be overridden by a two-thirds vote of the JP voting membership.
10. Serve as a peer advisor to the Music and Special Events Committee Chairs.

Chapter 203. Duties of the Vice President of Jaguar Productions
203.1 In addition to their duties outlined in the Constitution, the Vice President shall have the following duties:

1. Work with and support the President of JP to see that all projects and activities are carried out.
2. Assist the President with the training and education of new Board and committee members.
3. Lead the organization’s recruiting efforts in order to build a strong and cohesive team of Board members and committee members.
4. Set, post, and keep regular office hours.
5. Chair the Board meetings using proper Parliamentary Procedure.
6. Supply and oversee the meeting agenda.
7. Assume the role of the President in their absence.
8. Serve as a peer advisor to the Membership and Variety Act Committee Chairs.

Chapter 204. Duties of the Chief of Staff of Jaguar Productions
204.1 The Chief of Staff shall have the following duties:

1. Work with and support the President of JP to see that all projects and activities are carried out.
2. Accept the resignation of any JP Chair or Officer.
3. Take attendance at the Board meetings.
4. Serve as a peer advisor to a committee as appointed by the President.
5. Oversee special projects as assigned by the President.

Chapter 205. Duties of the Treasurer of Jaguar Productions
205.1 The Treasurer shall have the following duties:

1. Work with and support the President of JP to see that all projects and activities are carried out.
2. The Treasurer shall post all expenditures to the committee budgets.
3. The Treasurer shall work with the Jaguar Productions Advisor to balance the budget with University records.
4. Set, post, and keep regular office hours.
5. Serve as a peer advisor to a committee as appointed by the President.

Chapter 206. Duties of the Vice President of Marketing
206.1 The Vice President of Marketing shall have the following duties:

1. Work with and support the President of JP to see that all projects and activities are carried out.
2. Be in charge of coordinating with Board members and Executive members for planning out marketing strategies for each of their events.
3. Oversee social media accounts in Jaguar Productions and post regularly on each.
4. Set, post and keep regular office hours.
5. Coordinate with the Graphic Design Chair for all marketing graphics.
6. Ensure events are published on the Involve South (or current Student Organizations management software)
7. Ensure the JP Website is up to date.
8. Serve as peer advisor to the Technical, Digital Media, and Graphic Design Committee Chairs.

Chapter 207. Duties of the Jaguar Productions Executive Council
207.1 Oversee the edits of the JP Constitution and Operating Procedures during their term.
207.2 Represent the organization on University committees.
207.3 Serve as an Officer in the organization.

Chapter 208. Duties of the Jaguar Productions Advisory Board
208.1 To advise and assist JP in its daily operations and the formulation of events.

Chapter 300. Recognized Committees
300.1 The following committees shall make up the Jaguar Productions South Activities Board.
Any special committee formed will operate as a sub-committee under one of the
existing committees. The recognized committees are:

1. Marketing (digital media and graphic design)
2. Membership
3. Music
4. Special Events
5. Technical
6. Variety Act

Chapter 301. Parliamentary Procedure
301.1 Jaguar Productions Board shall operate under Parliamentary Procedure using Robert’s Rules of Order. This procedure may be amended if approved by a unanimous vote of the Executive Council.
Chapter 302. Procedure for Passing a Program Proposal
302.1 For a proposal to be brought before Jaguar Productions, it must meet the following conditions:

1. All program proposals must be submitted on Involve South (or current Student Activities Software) a minimum of two months ahead of the proposed program date.
2. All program proposals must be presented by a voting member of the Jaguar Productions South Activities Board and sponsored by at least one EC or Advisory Board member.
3. All program proposals and related expenditures will be approved by a majority vote of the JP Executive Council and Advisory Board.

Chapter 303. Attendance Rules
303.1 All Board members of Jaguar Productions shall attend all Jaguar Productions Board meetings. If unable to attend, the Board member shall notify the Vice President a minimum of two business days ahead of the meeting.
303.2 Only two unexcused absences will be allowed per semester for Jaguar Productions South Activities Board members. After the second unexcused absence, the member will be placed on probation.
303.3 The Executive Council will decide whether an absence is excused.
303.4 Leave of absence requests must be submitted in writing to the Chief of Staff of Jaguar Productions.
303.5 Each Board member is expected to attend a majority of JP events.

Chapter 304. Duties of Chairs
304.1 In addition to the duties outlined in the Constitution, the committee Chairs shall have the following duties:

1. To assist the Marketing Committee in promoting all events sponsored by Jaguar Productions.
2. To turn in all necessary paperwork (program proposals and evaluations, committee reports, etc.) by deadline dates set by the Executive Council.
3. To be directly responsible for the efficient and effective operation of their committee’s. For programming Chairs (Music, Special Events, and Variety Act), it is required to maintain an active committee. For all other Chairs, it is encouraged to maintain an active committee.

304.2 The Chair position responsibilities are as follows:

• Digital Media Chair: Collaborates with Board members to develop digital marketing strategies and manage social media content. Oversees the design and distribution of digital promotional materials to boost awareness and engagement of JP events and initiatives. Materials will be distributed in places such as the University website, InvolveSouth, YouTube, social media, the Daily Digest, etc. Experience in video production is desired. This individual will work closely with the Vice President of Marketing and the Graphic Design Chair.
• Graphic Design Chair: Collaborates with other Board members to develop digital marketing strategies by creating marketing content for JP, ensuring consistent engagement and promotion of events and initiatives. Oversees the design and distribution of promotional materials such as posters, flyers, and social media graphics to increase awareness and participation in Board activities. Experience in graphic design is desired. This individual will work closely with the Vice President of Marketing and the Digital Media Chair.
• Membership Chair: Leads recruitment, engagement, and retention efforts for Board and committee members, serving as a JP representative at orientation sessions, Get on Board Day, First Year Experience classes, etc. Collaborates with the Vice President to plan events to attract, retain, and inform potential members of JP and build community.
• Music Chair: Organizes and oversees music-related events and performances on campus, such as concerts, open mic nights, or music festivals. Collaborates with performers, bands, DJs, and other artists to book and coordinate entertainment for JP events.
• Special Events Chair: Plans and executes unique and engaging events that cater to the interests and needs of the student body, such as themed parties, novelty acts, or large-scale campus-wide events.
• Technical Chair: Recruits and leads a team that works together to manage technical equipment and resources for events, such as sound systems, lighting, and AV equipment. Providing technical support and troubleshooting during events to ensure smooth operations. Collaborates with other USA organizations to provide technical support for their events.
• Variety Act Chair: Books variety acts for campus events. Organizes and coordinates performances showcasing a diverse range of talents, such as comedy, magic, dance, and other forms of entertainment, ensuring a mix of engaging and diverse performances.

Chapter 305. Vacancies
305.1 Any vacant Chair shall be filled by a replacement, either temporary or permanent, using the same process as in Section 10.
305.2 If the position of President, Vice President, Chief of Staff, Vice President of Marketing, or Treasurer of JP becomes vacant before the term of office expires, the existing Executive Council shall assume their responsibilities until a permanent replacement is appointed.

Chapter 306. Impeachment
306.1 The Jaguar Productions South Activities Board shall hold the authority to remove the President, Vice President, Chief of Staff, Vice President of Marketing, or Treasurer from the Board. A two-thirds vote of the JP Board will allow impeachment of the Officer in discussion. The Officer being considered for removal will not be allowed to vote on this matter.
306.2 The Jaguar Productions South Activities Board shall have the authority to remove a Chair from the Board. A two-thirds vote of the JP Board will allow impeachment of the Chair in discussion. The Chair being considered for removal will not be allowed to vote on this matter.
306.3 Any impeachment process shall be facilitated through the JP Advisor, who will work in conjunction with the Chief of Staff, unless the Chief of Staff is the Officer being considered for removal.

Chapter 307. Misconduct
307.1 Jaguar Productions South Activities Board members are all hired and trained with clear knowledge of the duties and responsibilities of their position. Therefore, all Board members are subject to disciplinary action, based on any violations of JP Constitution, JP Operating Procedures, or the USA Code of Student Conduct.
307.2 Disciplinary action may include, but is not limited to, a written warning, probation, or suspension.
307.3 Disciplinary action must be approved by a two-thirds vote of the JP Executive Council and Advisory Board. If disciplinary action is being taken against an Officer, they will not be allowed to vote on this matter.
307.4 The JP Advisor may immediately place a Board member on interim suspension in matters impacting student safety and wellbeing.
307.5 The current JP Executive Council may implement an organization misconduct accountability and tracking system of their choice. This accountability and tracking system must be approved by a two-thirds vote of the JP Executive Council and Advisory Board. This system may be amended once annually as needed with a unanimous vote of the JP Executive Council and Advisory Board.

Chapter 400. JP Eligibility
400.1 All Jaguar Productions South Activities Board members shall be ineligible for door prizes given away by JP.

Chapter 500. Salary Details
500.1 Salaries will be a combination of office hours and time spent during JP activities or events as determined by the Jaguar Productions Advisor.
500.2 Board members are required to set regular office hours and be present in the Jaguar Productions office at those times in order to be paid unless otherwise approved by the JP Advisor.
500.3 Board members are required to log hours digitally so that proper office time and pay may be credited to them.
500.4 The JP Advisor may implement a manual tracking log to verify the hours logged digitally.
500.5 Salaries will be based upon a prescribed number of hours for each position. Executive Council members may work up to 20 hours per week. Chair and technical assistant members may work up to 15 hours per week.
500.6 Jaguar Productions South Activities Board members will be paid in the following manner:

1. President – $10.00 per hour
2. Vice President – $10.00 per hour
3. Chief of Staff – $9.50 per hour
4. Vice President of Marketing – $9.50 per hour
5. Treasurer – $9.50 per hour
6. Chairs – $9.00 per hour
7. Technical Assistants – $8.50 per hour

500.7 Board members will receive a $.50 raise for each year served in Jaguar Productions.
500.8 In compliance with the University policy, no position shall exceed 20 hours per week.