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Student Organizations and University Departments

Planning Your Event

For many student organizations and departments, events and service planning may be a major part of your organization or department. Use this page as a resource to help schedule a build a successful event with our office!

Tabling Services

Tabling is a great way for you to engage with the campus community and bring awareness about your organization and/or events. 

Reservation requests for the Information Tables must be submitted at least 14 business days prior to the requested reservation date. 

Food waivers, Insurance, and Police confirmations must be submitted to Student Center Services at least 14 business days prior to the requested reservation date. If your reservation will require any of these documents or confirmations, we recommend submitting reservation requests at least a month out to ensure there is adequate time to submit all these or other required documents.

Reservations will not be confirmed until these or other required documentation have been received. 

Aramark is the official catering service of the University of South Alabama. No outside food or beverage is permitted without their approval. 

Policies

These are the most common Student Center policies related to events. If an organization wishes to conduct certain activities related to the event (e.g., sell items or have food present), the organization may be required to complete additional forms. 

  • Registered Student Organizations may use the Student Center free of charge within building hours.
  • All reservations must fall within a 4 hour reservation block.
  • Reservations can be made online with EMS. Reservations requested via email will not be processed.
  • Food waivers, Insurance, and Police confirmations must be submitted to Student Center Services at least 14 business prior to the requested reservation date. If your reservation will require any of these documents or confirmations, we recommend submitting reservation requests at least a month out to ensure there is adequate time to submit all these or other required documents.
  • Conferences, large-scale, or multi-day reservation requests must be submitted at least 30 business days prior to the requested reservation date and may require a consultation meeting with Student Center staff.
  • All reservation requests must include a thorough Event Description. It must answer who, what, when, where, why and for whom. Reservation requests without a thorough event description will not be processed. 

Need help with the online reservation system? Email scs@southalabama.edu or contact the Office of Special Events

Please Note:

There are multiple reasons the Student Center may not be able to accommodate your request. Be advised that submission of a reservation request does not signify approval or confirmation of your request. If the Student Center cannot accommodate your request, you will receive an email alerting you of that outcome. Reservation confirmations will not be sent until all required documentation for the reservation has been submitted and verified by the Student Center.