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Room Reservations

tables set in banquet hall ready for dinner

Virtual Online Event Request

Registered Student Organizations
  • All events that fall within regular building hours are free of charge.
  • Room Capacities
  • Reservations can be made online with EMS. Reservations made via email will not be processed. 
  • Reservation requests must be received four business days in advance, at minimum. Request made less than four business days will not be processed. 
  • Events that fall outside of regular building hours will be assessed a $25/hour fee. These events must be received two weeks in advance, at minimum. 
  • Need help with the online reservation system? Email scs@southalabama.edu or check out the Office of Special Events
Please Note:
  • Student Organizations must be registered with the Student Organizations office in order to use facility free of charge.
  • Additional charges may apply for outsourced items, such as, dance floor, lighting, etc.
  • Late night events may require security. Student Org. will be responsible for paying additional costs. Weekend or late night events require 2 weeks notice.
  • Any damages that occur during event will be charged to the Student Organization.
  • If attendees that are not affiliated with South are present at your event, the Student Org. will be required to furnish the University with specific provisions of insurance coverage for: general and personal liability, property insurance or bond, workers compensation, and indemnification of the University from all lien bills. A quote can be attained from http://tulip.ajgrms.com.
 
USA Departments
  • All events that fall within regular building hours are free of charge.
  • Room Capacities
  • Events that fall outside of regular building hours will be assessed a $25/hour fee.
  • Reservations can be made online with EMS. Reservations made via email will not be processed.
  • Reservation requests must be received four business days in advance, at minimum. Request made less than four business days will not be processed. 
  • Need help with the online reservation system? Email scs@southalabama.edu or check out the Office of Special Events
Please Note:
  • Additional charges may apply for outsourced items, such as, dance floor, lighting, etc.
  • Aramark is the official caterer of the University of South Alabama. No outside food will be allowed without their approval.
  • Events that fall outside of regular building hours will be assessed a $25/hour fee. These events must be received two weeks in advance, at minimum. 
  • If attendees that are not affiliated with South are present at your event, the Department will be required to furnish the University with specific provisions of insurance coverage for: general and personal liability, property insurance or bond, workers compensation, and indemnification of the University from all lien bills. A quote can be attained from http://tulip.ajgrms.com.

 

Off Campus Groups
  • All external groups or individuals must have a on-campus sponsor. More information on new policy, Community Reservations
  • All external requests must be at least 2 weeks prior to event.
  • All pricing is for a 5 hour block of time. If additional time is needed, fees will apply.
  • Pricing & Room Capacities
  • Off Campus groups will be required to furnish the University with specific provisions of insurance coverage for: general and personal liability, property insurance or bond, workers compensation, and indemnification of the University from all lien bills. A quote can be attained from http://tulip.ajgrms.com.
  • Aramark is the official caterer of the University of South Alabama. No outside food will be allowed without their approval.
  • Off Campus groups will be charged $25/hr personnel fee.
  • Reservations can be made online with EMS. Reservations made via email will not be processed.
  • For reservation assistance please email scs@southalabama.edu, calling Student Center Services at (251)460-6077, or by creating an account with EMS.