Room Reservations

• Registered Student Organizations may use the Student Center free of charge within building hours. 
• All reservations must fall within a 4 hour reservation block.
• Room Capacities
• Reservations can be made online with EMS. Reservations requested via email will not be processed. 
• Reservation requests for the Information Tables must be submitted at least 14 business days prior to the requested reservation date. 
• Food waivers, Insurance, and Police confirmations must be submitted to Student Center Services at least 14 business prior to the requested reservation date. If your reservation will require any of these documents or confirmations, we recommend submitting reservation requests at least a month out to ensure there is adequate time to submit all these or other required documents. Reservations will not be confirmed until these or other required documentation have been received. 
• Conferences, large-scale, or multi-day reservation requests must be submitted at least 30 business days prior to the requested reservation date and may require a consultation meeting with Student Center staff. 
• Aramark is the official catering service of the University of South Alabama. No outside food or beverage is permitted without their approval. 
• Events that fall outside of regular building hours will be charged a $50/hour fee. 
• All reservation requests must include a thorough Event Description. It must answer who, what, when, where, why and for whom. Reservation requests without a thorough event description will not be processed. 
• Any damages will be charged to the university department or Registered Student Organization. 
• Need help with the online reservation system? Email scs@southalabama.edu or contact the Office of Special Events

• All external and community groups will be charged to use the Student Center within building hours and are not permitted to use the Student Center facility outside of building hours. 
• All external groups or individuals must have a on-campus sponsor. This sponsor must be listed as one of the contacts in the reservation request form. For more information please read the community reservations policy,  Community Reservations.
• All external requests must be at least 30 business days prior to the requested reservation date. 
• All pricing is for a 4 hour block of time. If additional time is needed, a $50 fee per hour will be applied.
• Pricing & Room Capacities
• Food Waivers, Insurance, and Police confirmations must be submitted to the Student Center at least 14 business days prior to the requested reservation date. Reservations will not be confirmed until these or other required documentation have been received. 
• Conferences, large-scale, or multi-day reservation requests will require a consultation meeting with Student Center staff. 
• Off Campus groups will be required to furnish the University with specific provisions of insurance coverage for: general and personal liability, property insurance or bond, workers compensation, and indemnification of the University from all lien bills. A quote can be attained from http://tulip.ajgrms.com.
• All reservation requests must include a thorough Event Description. It must answer who, what, when, where, why, and for whom. Reservation requests without a thorough event description will not be processed. 
• Aramark is the official caterer of the University of South Alabama. No outside food will be allowed without their approval.
• Reservations can be made online with EMS. You will be required to create an account in the system as a guest. Reservations requested via email will not be processed.
• For reservation request assistance please email scs@southalabama.edu

Please Note:

There are multiple reasons the Student Center may not be able to accommodate your request. Be advised that submission of a reservation request does not signify approval or confirmation of your request. If the Student Center cannot accommodate your request, you will receive an email alerting you of that outcome. Reservation confirmations will not be sent until all required documentation for the reservation has been submitted and verified by the Student Center.