Dates & Deadlines

The Office of Institutional Effectiveness (OIE) is responsible for a number of ongoing accreditation, state authorization, compliance, and assessment processes. This work is accomplished with the help of Academic, Administrative, and Academic & Student Support Service units.

To help facilitate this work, OIE has compiled a list of important dates and deadlines detailing important actions taken throughout the year. Unit-specific calendars are available below.

Academic Programs

Academic & Student Support Services

Administrative Units

Colleges & Schools

If you have questions or would like assistance, please email effectiveness@southalabama.edu.

OIE Annual Calendar

Month	Category	Description	Unit
January	SACSCOC Accreditation	Deadline - Substantive Changes due to SACSCOC for programs approved by ACHE in September and December. July 1 implementation Please refer to USA’s Procedure for Monitoring and Reporting Substantive Changes.	Institutional Effectiveness
	ACHE Approval	Deadline - Receipt of Non-Degree Certs, Ext/Alterations, Other Info Items for review at the ACHE Meeting in March Please refer to the Academic Affairs Curriculum Review Process.	Academic Programs
	Assessment	Institutional Effectiveness completes quality review of corrected assessment reports.	Institutional Effectiveness
	Assessment	Deadline - Corrected Assessment Reports Administrative Units reporting reporting on a Fiscal Year	Administrative Units
	Student Complaint Log	Email requesting Student Complaint Logs for Summer and Fall semesters. Units preferring to submit annually may opt to submit all logs in June.	Institutional Effectiveness
	State Authorizations	Email sent to Colleges/Schools, Department Chairs, and Academic Program Coordinators requesting: Professional licensure disclosure information; Distance education enrollment; and, Out-of-state learning placement info Please refer to OIE's State Authorizations webpage.	Institutional Effectiveness
February	Student Complaint Log	Deadline - Student Complaint Logs for Summer and Fall semesters. Units preferring to submit annually may opt to submit all logs in June.	Colleges/Schools; Academic & Student Support Services; Administrative Units
	Assessment	Deadline - Corrected Assessment Reports Academic Programs	Academic Programs
	Faculty Handbook	Email sent to all Divisions and Units requesting changes to the Faculty Handbook.	Institutional Effectiveness
March	State Authorizations	Deadline - Colleges/Schools, Department Chairs, and Academic Program Coordinators submit: Professional licensure disclosure information; Distance education enrollment; and, Out-of-state learning placement info Please refer to OIE's State Authorizations webpage.	Colleges/Schools; Academic Programs
March	Assessment	Close of reporting year	Academic Programs
April	Assessment	Assessment report provided to the Executive Vice President and Provost	Institutional Effectiveness
April	Faculty Handbook	Deadline - edits and updates to the Faculty Handbook	Colleges/Schools; Academic & Student Support Services; Administrative Units
May	Faculty Handbook	Edited version is sent to the Faculty Senate	Institutional Effectiveness
	Student Complaint Log	Email requesting Student Complaint Logs for the Spring semester (Summer and Fall if not previously submitted)	Institutional Effectiveness
	SACSCOC Accreditation	Email sent to Colleges requesting: updated accredited program letters and reports; updates to Concentrations and Distance Education program offerings; and, updated department chair and program coordinator list.	Colleges/Schools
	Assessment	Deadline - Academic Departments submit their Academic Program Review (APR)	Academic Programs
June	ACHE Approval	Deadline - Receipt of Graduate and Undergraduate Proposals for review at the ACHE Meeting in September Please refer to the Academic Affairs Curriculum Review Process.	Academic Programs
	Assessment	Deadline - Annual Assessment Plans	Academic Programs; Academic & Student Support Services; Administrative Units
	State Authorizations	Deadline - Distance education enrollment and out-of-state learning participants info submitted to NC-SARA	Institutional Effectiveness
	Student Complaint Log	Deadline - Student Complaint Logs for Summer, Fall, and Spring semesters	Colleges/Schools; Academic & Student Support Services; Administrative Units
	Faculty Handbook	Deadline - final edits submitted by the Faculty Senate	Faculty Senate
July	ACHE Approval	Deadline - Receipt of Non-Degree Certs, Ext/Alterations, Other Info Items for review at the ACHE Meeting in September Please refer to the Academic Affairs Curriculum Review Process.	Academic Programs
	Faculty Handbook	Updated Faculty Handbook is published on the University’s website	Institutional Effectiveness
	SACSCOC Accreditation	Deadline - submission of the following items by Colleges/Schools: updated accredited program letters and reports; updates to Concentrations and Distance Education program offerings; and, updated department chair and program coordinator list.	Colleges/Schools
	SACSCOC Accreditation	Confirm program inventory with the Office of Institutional Research	Institutional Effectiveness
August	Assessment SACSCOC Accreditation Student Complaint Log	Compliance report provided to the Executive Vice President and Provost and published on the Institutional Effectiveness website	Institutional Effectiveness
September	SACSCOC Accreditation	Deadline - Substantive Changes due to SACSCOC for programs approved by ACHE in March and June for January 1 implementation Please refer to USA’s Procedure for Monitoring and Reporting Substantive Changes.	Institutional Effectiveness
	Assessment	Deadline - Assessment Reports and Current Plans Academic & Student Support Services Administrative Units (Academic Year)	Academic & Student Support Services; Administrative Units (Academic Year)
	SACSCOC Accreditation	Updates published on the Office of Institutional Effectiveness webpage: University Scorecard; Student Achievement Indicators; and, SACSCOC Program List.	Institutional Effectiveness
October	Assessment	Deadline - Assessment Reports and Current Plans Academic Programs	Academic Program
November	State Authorizations	NC-SARA updates memo sent to Department Chairs, Program Coordinators, and Colleges/Schools detailing policies regarding: Professional licensure disclosure information; Distance education enrollment; and, Out-of-state learning placement info	Institutional Effectiveness
	State Authorizations	Receive renewal notification from Alabama Commission on Higher Education (ACHE)	Institutional Effectiveness
	Assessment	Deadline - Corrected Assessment Reports	Academic Programs
	Assessment	Deadline - updates/revisions to prior year report and current year plan as needed Academic & Student Support Services	Academic & Student Support Services
	Assessment	Deadline - Assessment Reports Administrative Units (Fiscal Year)	Administrative Units (Fiscal Year)
December	ACHE Approval	Deadline - Receipt of Graduate and Undergraduate Proposals for review at the ACHE Meeting in March Please refer to the Academic Affairs Curriculum Review Process.	Academic Programs
December	State Authorizations	Deadline - renewal forms and payment due to ACHE	Institutional Effectiveness

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