Pre-Award

Assisting faculty in Proposal Development for submission which includes but is not limited to; reading through the guidelines, budget preparation, entering required information in Cayuse (the Electronic Grants Submission System), obtaining signatures if needed from the AOR (Authorized Organizational Representative), and work with any subcontracts as needed.  

Other information needed when preparing a proposal if there will be any Cost Share/MATCH or if a course buy out will be requested.         

• Reading through the guidelines is the first step of preparing for the proposal submission.  Highlight key components required for the application.                                                                                                      
• Budget preparation is one of the most important functions of the grant process.                            
• All Sponsored Projects must be entered into Cayuse (Electronic Grants Administration System)                                  
• Faculty are not allowed to sign any documents, agreements, or contracts on behave of the university.  
• Provide a contact person for any subcontracts to assist with the required documents for submission.    
• Cost Share/MATCH should only be added if it is required.  Voluntary Cost Share/MATCH must be approved by the Dean.   All Cost Share/MATCH must have a FOPAL that will cover the Cost Share/MATCH.                              
• Course Buyouts must be approved by the Chair and Dean.  It should be clearly stated when the Course Buyouts will take place and the effort. 
• Review the University of South Alabama’s External Proposal Submission Policy for submitting a proposal.
• College of Arts and Sciences Grants Administration requires at least two (2) weeks notification of a grant submission.  The sooner we are aware of plans to submit  the better we can assist you with the submission. Anything less than 2 weeks the dean will require an explanation as to why. 

Proposal Submission

• Intent to Submit Form 
• Intent to Submit Form (short)
• Budget
  • Budget Assistance 
  • Budget justification
  • Cost Share/ MATCH Budget
• Requirements for Grant Submission
• Deadlines
  • External Proposal Submission Policy (SPA) 
• Approvals Required
  • Cost Share
  • Course Buy Outs
  • Cayuse Proposal
• Cayuse 
  • Training 
  • Priority Software
• Cost Share/ MATCH 
• Course Buyouts