Frequently Asked Questions for Supervisors

▼   Personal International Travel - required post-travel quarantine

Travel increases the risk of getting and spreading COVID-19. Vaccination is strongly encouraged before travel. Anyone who chooses to travel, regardless of vaccination status, should self-monitor symptoms and follow masking and other safety protocols. Employees should follow all updated University travel protocols for international and domestic travel.

▼   What are the reentry requirements for Student Employees?

Student Employees will follow the same reentry requirements of general Students. For additional information please visit https://www.southalabama.edu/coronavirus/

▼   What should I do if an employee calls-in sick?

All employees are required to immediately report confirmed or suspected cases of COVID-19 to USA’s contact tracing team at ReportCovid@SouthAlabama.edu. Instructions on how to report are contained on USA’s Human Resources website.

If the employee is having symptoms of COVID-19 or think might have been exposed to COVID-19, the employee is required to stay home.

Employees should report the absence following departmental call-in procedures and must contact Employee Health and Wellness at PandemicHRCampus@SouthAlabama. edu or call (251) 461-1521.  

Remote work will not be available except in limited, short-term circumstances related to COVID-19 and only with your and department/division head approval. Remote working possibilities will be dependent on the specific position and department needs. Employees that are not able to function fully and effectively at home will be expected to work on-campus or on-site, take sick leave, or request a leave of absence. Final approval for remote work is at the discretion of the supervisor, department head and division head.

If working remotely is not approved, any absence due to a COVID-related event must be treated as sick leave or a leave of absence.  If the purpose of the leave is the employee's own serious illness, the employee will be required to use any accrued sick leave, subject to the University's sick leave policy.

Absences due to illness or injury of an employee related to COVID-19 may be eligible for FML. To apply the employee should complete this form:

https://www.southalabama.edu/departments/eforms/hr/leaveofabsence.pdf.

The form must be submitted to you for signature. You will then forward the form and supporting documentation to Human Resources for review and approval. If the employee is unable to complete the form, you should complete it on their behalf. The form must be signed by the supervisor and then forwarded, along with any supporting documentation, to the email address indicated on the form for review and approval.  

Any employees who are experiencing personal concerns related to COVID-19, such as anxiety or stress, are encouraged to reach out to the University of South Alabama’s Employee Assistance Program (EAP) for support. Counseling services are available via telephone, Zoom or in person, and are confidential.  For information, please call (251) 461-1346.

Please don't hesitate to reach out to your Human Resources office for questions and guidance during this process. You can reach us via phone at 251-460-6133 or via email at employeebenefitshr@southalabama.edu.

▼   Can I approve telework?

Remote work will not be available except in limited, short-term circumstances related to COVID-19 and only with your and department/division head approval. Remote working possibilities will be dependent on the specific position and department needs. Employees that are not able to function fully and effectively at home will be expected to work on-campus or on-site, take sick leave, or request a leave of absence. Final approval for remote work is at the discretion of the supervisor, department head and division head.

If working remotely is not approved, any absence due to a COVID-related event must be treated as sick leave or a leave of absence.  If the purpose of the leave is the employee's own serious illness, the employee will be required to use any accrued sick leave, subject to the University's sick leave policy.

For supervisors, if employees you supervise have a disability and wish to apply for a workplace accommodation, the employee should submit a request through the Workplace Accommodations program. Human Resources will assess the request in conjunction with the department, however Human Resources is responsible for the resolution of a reasonable accommodation.

Employees, with a serious health condition, or those who are caring for a family member with a serious health condition, and are unable to return to work June 1 may be eligible for Family Medical Leave. To apply please complete this form https://www.southalabama.edu/departments/eforms/hr/leaveofabsence.pdf. The form must be submitted to your supervisor for signature. Your supervisor will then forward the form and supporting documentation to Human Resources for review and approval.

Any employees who are experiencing personal concerns related to COVID-19, such as anxiety or stress, are encouraged to reach out to the University of South Alabama’s Employee Assistance Program (EAP) for support. Counseling services are available via telephone, Zoom or in person, and are confidential.  For information, please call (251) 461-1346.

▼   How is the employee paid while on a COVID-19 related leave?

Remote work will not be available except in limited, short-term circumstances related to COVID-19 and only with your and department/division head approval. Remote working possibilities will be dependent on the specific position and department needs. Employees that are not able to function fully and effectively at home will be expected to work on-campus or on-site, take sick leave, or request a leave of absence. Final approval for remote work is at the discretion of the supervisor, department head and division head.

If working remotely is not approved, any absence due to a COVID-related event must be treated as sick leave or a leave of absence.  If the purpose of the leave is the employee's own serious illness, the employee will be required to use any accrued sick leave, subject to the University's sick leave policy.

Absences due to illness or injury of an employee related to COVID-19 may be eligible for FML. To apply the employee will have complete this form https://www.southalabama.edu/departments/eforms/hr/leaveofabsence.pdf. The form must be submitted to you for signature. You will then forward the form and supporting documentation to Human Resources for review and approval.

Absences due to illness or injury of a member of the employee’s immediate family related to COVID-19 should be treated as sick leave.  If the purpose of the leave is to care for a serious ill family member, as defined by and in accordance with the University's sick leave policy, the employee may take up to 3  days paid sick leave per occurrence. If your absence is COVID-19 related and the employee will remain out of work for more than 3 days, if eligible, the employee may apply for FML. With FML approval the employee may use accrued sick leave up to 60 work days or 480 hours.  

For events covered under the Family Medical Leave Act please visit:

https://www.southalabama.edu/departments/financialaffairs/hr/fmla.html.

For events approved under a personal leave of absence please visit:

https://www.southalabama.edu/departments/financialaffairs/hr/absence.html

▼   What if the employee needs to be absent longer than two weeks?

The answer is leave specific. Absences due to illness or injury of an employee related to COVID-19, and the employee will remain out of work for more than 3 days, may be eligible for FML. To apply the employee will have complete this form https://www.southalabama.edu/departments/eforms/hr/leaveofabsence.pdf. The form must be submitted to you for signature. You will then forward the form and supporting documentation to Human Resources for review and approval.

Absences due to illness or injury of an employee related to COVID-19 should be treated as sick leave. If the purpose of the leave is the employee's own serious illness, the employee will be required to use any accrued sick leave, subject to the University's sick leave policy.

Absences due to illness or injury of a member of the employee’s immediate family related to COVID-19 should be treated as sick leave.  If the purpose of the leave is to care for a serious ill family member, as defined by and in accordance with the University's sick leave policy, the employee may take up to 3  days paid sick leave per occurrence. If your absence is COVID-19 related and the employee will remain out of work for more than 3 days, if eligible, the employee may apply for FML. With FML approval the employee may use accrued sick leave up to 60 work days or 480 hours.  

For events covered under the Family Medical Leave Act please visit:

https://www.southalabama.edu/departments/financialaffairs/hr/fmla.html.

For events approved under a personal leave of absence please visit:

https://www.southalabama.edu/departments/financialaffairs/hr/absence.html

For additional information regarding eligibility and the application process for a leave of absence of any type, please visit our Leave Policies webpage at:

https://www.southalabama.edu/departments/financialaffairs/hr/leavepolicies.html

▼   Are employees required to wear a mask at work?

Effective immediately, face masks are optional on the University’s academic campuses.

The University reserves the right to require face masks or other health protocols in certain settings, and these requirements must be followed as announced. 

Employees, patients and visitors to USA Health facilities, as well as students in clinical healthcare settings, must continue to follow USA Health policies and protocols.

The University strongly encourages people who are not fully vaccinated to continue to wear face masks and to continue to follow CDC Guidelines for protecting the health and safety of yourself and others.

Vaccination is your best protection against COVID-19. The University continues to offer opportunities for students and employees to be vaccinated by appointment at Student Health. Information is available on our COVID-19 website.

Employees and students must continue to follow policies related to reporting symptoms, exposures and positive cases. These requirements can be found on our COVID-19 website.