Resident and Fellow Exposition

Resident and Fellow Exposition Canceled: In light of the current outbreak of COVID-19 and the World Health Organization's declaration of a global pandemic, we are taking all reasonable precautions to keep our community safe. We want to ensure that we neither spread the virus, nor expose the virus unintentionally. As a significant provider of healthcare in our community, we have an obligation to keep our patients and staff as safe as possible. 

Based on the expanding global outbreak, the significant risk of exposure, and the guidance from experts in public health and infectious disease, the USA Resident and Fellow Exposition for this year has been canceled.



The USA Resident and Fellow Exposition, held annually in May, is an opportunity for residents and fellows to display their scholarly activities from research projects, improvement projects, and patient safety/advocacy projects.

Event Details

Date: May 14, 2020

Location: USA Health Strada Patient Care Center


Poster Competition

A poster presentation is a graphic display of a project using text, graphs, tables, and photos on professionally printed posters. Posters with original content will be considered in the categories listed below. Posters will be considered for an award in only one category. The major portion of the project should have been performed by the first author as a trainee in a residency or fellowship program sponsored by the University of South Alabama. Projects should have been completed since July 1, 2017. While a “work in progress” will be accepted for display at the Expo, preferential consideration for the three awards will be given to completed projects. Literature reviews and case reports will not be considered for the poster competition.


▼   Poster Categories

Poster content should increase understanding of a disease, improve the diagnosis or treatment of a disease, or contribute to improving processes that promote health and patient outcomes, increase patient safety, or improve utilization of resources. Descriptions for types of scientific posters are as follows:

Clinical and Translational Research

Posters in the Research Category should include the project's objective, hypothesis, methods, data collection, and analysis. Research projects must have acquired appropriate IRB or other approval prior to starting the research project. This documentation should be included with the poster submission. Reference on the poster should be made to the IRB or other approval unless the project was exempt from such approval; this should be indicated on the poster. 

Quality Improvement and Performance Improvement

Since the USA Health System has adopted the Plan-Do-Study-Act (PDSA) cycle format for improvement projects, posters in the Improvement Category should demonstrate the use of this quality improvement tool, including the project's aim statement, the planned intervention, the metrics used in data collection during the project, the outcome analysis, and the actions implemented as a result of the project. 

Patient Safety, Patient Education, and Patient Advocacy

The patient's experience should be at the heart of this poster with an emphasis on influencing patient outcomes. Posters focusing on patient safety should cover how the project contributed to improvements in patient safety and the delivery of consistently high quality safe care either quantitatively or qualitatively. The poster should provide evidence that the team’s work has considered existing best practice. If the poster focuses on the education and/or advocacy aspect, the poster should include content from an associated patient education campaign or advocacy efforts and evidence the impact of the project on the target population’s health. 

Clinical Vignettes

Clinical vignette posters are case-based (i.e. case reports) scientific posters that most often present a classic example of unusual process or an unusual presentation common condition. These posters frequently include Learning Objective(s), Case Information and Implications, and Discussion. Clinical Vignette posters will be displayed during the Expo, but this category will not be part of the poster competition.  

▼   Judging

Judges for the poster competition will be selected for expertise in the areas of the three categories to include at least one USA faculty physician and one member of the USA Health System quality assurance staff. Judging criteria will include originality, significance, and presentation of content; visual impact and organization of the poster; and an interview with the author during the poster session.

▼   Instructions to Submit a Poster Abstract

An abstract is a summary of the contents of a scientific poster and allows the USA Expo Selection Committee to choose the best posters to reflect the spectrum of resident and fellow scholarly activities across the USA Health System. Poster abstract submissions are expected to adhere to the following: 

  • The primary author is responsible for completing and submitting the submission form as an attachment via email to The faculty mentor(s) and residency/fellowship program director should be copied in the email. 
  • Only electronic submissions will be accepted, and incomplete submissions will be returned. 
  • Faculty mentor(s) are responsible for reviewing the submission form for accuracy and completeness as well as for ensuring the quality of the abstract and poster. 
  • No submissions will be accepted after the deadline. 
  • Realizing that projects may qualify for more than one of the three competition categories, the author(s) will need to select which category their project is to be considered.
  • To be considered for the poster competition, an electronic final draft of the poster in PowerPoint format must be received by the GME Office by April 29, 2020, at Posters will not be printed by the GME Office.
  • At least one author must be present during the Expo to be considered for the poster competition. 

Submission Timeline

Submission Deadline: Submissions must be received by April 1, 2020.

Acceptance Notice: Acceptance notice will be sent to the primary author by April 15, 2020.

Final Draft: A final draft of the poster in PowerPoint format must be emailed to the GME Office ( by April 29, 2020.

Poster Set-Up and Removal: The Conference Center in the Strada Patient Care Center will be available for poster setup from 10 a.m. to 2 p.m. on May 14, 2020. Posters will need to be removed by 6 p.m.

Awards: Awards will be presented to the three categorical winners at 4 p.m. at the conclusion of the Expo.

Submission Form

Download the USA Resident and Fellow Exposition Poster Competition Submission Form [PDF]

▼   Preparing a Poster Presentation for the Expo

A poster presentation is a graphic display of your project using text, graphs, tables, and photos on professionally printed posters to publicize a project, generate interest and educate others on the project's outcomes. Your poster should be self-explanatory, allowing you to supplement the content, discuss details, and answer questions during the poster session. At least one member of the authoring team must be present during the poster session. 

For posters representing the University of South Alabama, the USA logo must remain right justified at the level of the title of your poster as provided in the templates below. The title, author(s), department, and USA attribution should remain the standard font and size. If the list of authors wraps onto an additional line, be sure that an author’s name and their credential(s) are on the same line. The project leader should be listed as the first author, followed by the other members of the team with the faculty mentor(s) listed last. Posters should be free of commercial content. Literature reviews and case reports will not be considered for the poster competition.

Poster Specifications

If the author(s) anticipate submitting/presenting the poster at a societal or educational meeting, the size of the poster should meet the requirements of the anticipated meeting. Do not have the poster reprinted for the USA Residents and Fellows Exposition. Otherwise, posters should be 48" x 48" square. Posters can be created effectively using Microsoft PowerPoint using the following template:

Relevant Resources