USA Resident and Fellow Scholarship Exposition

Event Returns June 17, 2021 After Covid Hiatus    

The annual USA Resident and Fellow Scholarship Exposition (Expo) is an opportunity for residents and fellows to display their scholarly activities from research projects, quality improvement projects, and patient safety, education and advocacy projects.

Event Details

Date:
June 17, 2021, from 2 - 4:30 p.m.
See the Virtual Exhibit Hall Agenda [PDF]

Location:
Virtual Exhibit Hall via Canvas
See the Virtual Exhibit Hall Guide [PDF]

Registration Information

Registration for the USA Resident and Fellow Scholarship Exposition is now open. In order to attend the exposition, you must register.

Contact the GME Office by email at thawkins@health.southalabama.edu or lkessler@health.southalabama.edu if you need assistance.

Poster Competition

A poster presentation is a graphic display of a project using text, graphs, tables and photos. Due to the fully virtual format of this year's exposition, PDFs of posters created in PowerPoint will be presented as e-posters in a virtual exhibit hall (VEH). Do not print posters for this year's exhibition. Posters will be considered for an award in only one category. The major portion of the project should have been performed by the first author as a trainee in a residency or fellowship program sponsored by the University of South Alabama. Projects should have been completed since July 1, 2019. Literature reviews and case reports will not be considered for the e-poster competition.

 

▼   e-Poster Categories

Poster content should increase understanding of a disease, improve the diagnosis or treatment of a disease, or contribute to improving processes that promote health and patient outcomes, increase patient safety, or improve utilization of resources. Descriptions for types of scientific posters are as follows:

Clinical and Translational Research

Posters in the Research Category should include the project's objective, hypothesis, methods, data collection and analysis. Research projects must have acquired appropriate IRB or other approval prior to starting the research project. This documentation should be included with the poster submission. Reference on the poster should be made to the IRB or other approval unless the project was exempt from such approval; this should be indicated on the poster.

Quality Improvement and Performance Improvement

Since USA Health has adopted the Plan-Do-Study-Act (PDSA) cycle format for quality improvement projects, posters in the Quality Improvement Category should demonstrate the use of this quality improvement tool, including the project's aim statement, the planned intervention, the metrics used in data collection during the project, the outcome analysis, and the actions implemented as a result of the project.

Patient Safety, Patient Education and Patient Advocacy

The patient's experience should be at the heart of this poster with an emphasis on influencing patient outcomes. Posters focusing on patient safety should cover how the project contributed to improvements in patient safety and the delivery of consistently high-quality, safe care either quantitatively or qualitatively. Abstracts may also be submitted that relate to the use of outcome data, how to measure and convert data into information. The poster should provide evidence that the team’s work has considered existing best practice. If the poster focuses on the education and/or advocacy aspect, the poster should include content from an associated patient education campaign or advocacy efforts and evidence of the impact of the project on the target population’s health.

Clinical Vignettes

Clinical vignette posters are case-based (i.e. case reports) scientific posters that most often present a classic example of an unusual process or an unusual presentation of a common condition. These posters frequently include Learning Objective(s), Case Information and Implications, and Discussion. Clinical Vignette posters will be included during the Expo, but this category will not be part of the poster competition.

▼   Judging

Judges for the e-poster competition will be selected for expertise in the areas of the three categories to include USA faculty physicians and members of USA Health's quality improvement and patient safety leadership. Judging criteria will include appearance, originality, significance and presentation of content; visual impact and organization of the e-poster; and a brief audio recording of the presentation by the author followed by Q&A with the judges.

See the Scientific Poster Competition Scoring Tool [PDF].

▼   Instructions for Submissions

Abstract Submissions

An abstract is a summary of the contents of a scientific poster and allows the USA Expo Selection Committee to choose the best posters to reflect the spectrum of resident and fellow scholarly activities across USA Health. Poster abstract submissions are expected to adhere to the following:

  • The primary author is responsible for completing and submitting the abstract submission form as an attachment via email to gme@health.southalabama.edu. The faculty mentor(s) and residency/fellowship program director should be copied in the email.

  • Only electronic submissions will be accepted, and incomplete submissions will be returned.

  • Residency/fellowship program faculty mentor(s) are responsible for reviewing the submission form for accuracy and completeness as well as for ensuring the quality of the abstract and poster.

  • No submissions will be accepted after the deadline.

  • Realizing that projects may qualify for more than one of the three competition categories, the author(s) will need to select the category for which their project is to be considered.

Final e-Poster PDF, Audio Recording, and Zoom Link Submissions

  • A PDF final draft of the poster created in PowerPoint must be received by the GME Office by May 27, 2021, 11:59 p.m. Submit your poster as a 48x36 inches pdf (4:3 ratio) pdf file. Send e-poster pdf submissions to gme@health.southalabama.edu.
  • An audio recording (2 minutes) of the e-poster presentation in Zoom must be received by the GME Office by May 27, 2021, 11:59 p.m. Send audio recording to gme@health.southalabama.edu.  
  • An individual zoom link must be created by the presenter and received by the GME Office by May 27, 2021, 11:59 p.m. Zoom is available for all faculty, staff, and students to use and can be accessed directly from the USA Zoom portal

Submission Timeline

April 23, 2021 - Abstract Submission Deadline: Email abstract submission form to the GME Office at gme@health.southalabama.edu.

May 11, 2021 - Abstract Acceptance Notification: Acceptance notice will be sent to the primary author and program leadership by May 11, 2021.

May 27, 2021 - Final e-Poster PDF, 2-minute Audio Recording, and Zoom Link Submission Deadline: Final PDF posters, presentation recording, Zoom Link must be emailed to the GME Office at gme@health.southalabama.edu by May 27, 2021, 11:59 p.m.

June 17, 2021 - Resident/Fellow Exposition via Canvas: The exhibit hall opens at 1:30 p.m.  

Awards: The winners in each category will be announced at the conclusion of the expo and will receive a $300 award. Literature reviews and case reports will not be considered for the e-poster competition.

Submission Form

Download the USA Resident and Fellow Exposition Poster Competition Submission Form [PDF]

▼   Preparing an e-Poster Presentation for the Expo

A poster presentation is a graphic display of your project using text, graphs, tables and photos to publicize a project, generate interest and educate others on the project's outcomes. Your poster should be self-explanatory, allowing you to supplement the content, discuss details and answer questions during the poster session. At least one member of the authoring team must be present during the e-poster Zoom session.

For posters representing the University of South Alabama, the USA logo must remain right justified at the level of the title of your poster as provided in the template below. The title, author(s), department and USA attribution should remain the standard font and size. The font size should be 24 or larger. If the list of authors wraps onto an additional line, be sure that an author’s name and their credential(s) are on the same line. The project leader should be listed as the first author, followed by the other members of the team with the faculty mentor(s) listed last. Posters should be free of commercial content. Literature reviews and case reports will not be considered for the poster competition.

Poster Specifications

Due to the fully virtual format of this year's exposition, PDFs of posters created in PowerPoint will be presented during Zoom breakout sessions. Do not print posters for this year's exhibition.

Relevant Resources