Policies

Expectations

The University Library regularly exhibits a broad range of arts and crafts from watercolors, oils, etchings, graphic arts, and acrylics to photographs, jewelry, miniatures, baskets, and the book arts. While local and regional artists of all ages, including children in K – 12, may exhibit in the library’s galleries, artists from outside the region and traveling exhibits may also be considered.  All exhibitions and displays are approved and scheduled by the Outreach and Communications Librarian. Artists interested in exhibiting are normally asked to schedule an appointment with Paula Webb, Outreach & Communications Librarian.

Artists are expected to provide the following previous/during their exhibit:

  1. A completed USA Libraries Galleries Application Form
  2. A signed USA Libraries Art Gallery Policy
  3. A minimum of three high quality digital images of their artistic works for promotion purposes. These images will be used for promotion purposes (ex. Social media) and on the USA Libraries Gallery Website.
  4. After a time is finalized for their artistic work will be on display (usually a range of two months), the artist will provide a time to hang their work and the date they will come to remove their work. The artist is responsible for installing and de-installing their works of art as scheduled (unless other arrangements for set-up are approved by the Outreach & Communications Librarian).
  5. They will need to provide an artist statement which includes a description of the show for promotion purposes. They will also need to bring cards identifying each of the works in the show and price (if applicable).
  6. They will provide three dates and times they could come and share with USA students about their art. Free drinks will be provided and the artist is free to bring snacks for their guests.

Forms

Request to exhibit at the USA Libraries Art Galleries

USA Library Art Galleries Policy

Matting, Framing, etc.

Works which will be hung in the galleries must normally be framed and wired so that they are ready for hanging on the library’s system. Works which will be displayed in the cases in Mary Elizabeth and Charles Bernard Rodning Gallery of Art on the third floor often do not need to be framed but may need to be matted or mounted on foam boards. Artists should consult with the Outreach & Communications Librarian with respect to displaying free-standing works.

Security

While the University Library cannot provide a security guard, a state-of-the-art video surveillance system is used successfully to monitor the library’s exhibit areas, as well as entrances and exits. This has been a very effective tool in safeguarding art works; however, it must be understood that the library is not responsible for any theft and damage.

Sales of Art

The library does not sell art; therefore, the artist may place cost and contact information on each piece or on a list of works, etc. If a work is sold by the artist, it normally needs to remain in the show until it is over unless the artist can replace it with another work(s). The library does not charge the artist or take any commission for works that artist sells.

Receptions/Speaking

There is no requirement that the artist or the library hold a reception or speaking engagement for their exhibits, however, they are strongly encouraged. Receptions will be either in the Rodning Gallery or Gallery 181.