IFC Bylaws

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BYLAWS

Interfraternity Council

University of South Alabama

February 2020

 

▼   ARTICLE I – ROLE OF THE IFC REPRESENTATIVE

Section I. IFC Representative

The duties and responsibilities of all IFC Representatives are as follows:

  1. Serve as a representative and voice for his member chapter’s concerns regarding the fraternity community.
  2. Represent the larger fraternity community’s interests.
  3. Inform his member chapter of the actions, discussions, and workings of the IFC General Body.
  4. Serve as a liaison between the IFC General Body and his respective member chapter.
  5. Serve as an initiated member of IFC Standing Committees and Ad Hoc Committees, as necessary.
  6. Represent the highest ideals of fraternity life to the greater campus community.

Section II. IFC Executive Board

The duties and responsibilities of all IFC Executive Board Members:

  1. The Executive Board shall be required to hold a biweekly Executive Board meeting at a time to be agreed upon by the officers and the IFC Advisor.
  2. Each Executive Board officer shall be required to complete a minimum of two (2) office hours weekly at the Greek Life Workroom in the Office of Greek Life.
  3. Each Executive Board officer shall be required to complete a minimum of one (1) Southeastern Interfraternity Conference Awards and Assessment application prior to the end of their term.
  4. Executive Board officers shall be required to attend the Council Officer Retreat, Chapter Officer Retreat and other Office of Greek Life events unless otherwise excused by the IFC Advisor.
  5. Executive Board officers shall be required to attend any regional or national Conference deemed necessary by the IFC Advisor unless otherwise excused.
  6. The Executive Board is responsible for conducting all routine business of USA IFC between general body meetings and if deemed necessary by the IFC advisor during University breaks.

Section III. Nominations

  1. Elections for available officer positions will occur no less than one month prior to the scheduled, regular election.
  2. Nominated candidates will complete an application by the advertised due date. The purpose of the application will be to confirm a candidate’s eligibility and to describe the candidate’s platform.
  3. The USA IFC Advisor will confirm the eligibility of all candidates prior to speeches. Copies of the applications of eligible candidates will be distributed at the meeting where speeches occur to each member organization for their review.
  4. Only candidates that have been confirmed as eligible will be allowed to give a speech.
  5. In the event of a tie, the two (2) candidates receiving the most votes shall be the only nominees eligible for election. If a tie still occurs after another voting session, each nominee’s respective Fraternity will be withheld from voting. If a tie still is produced, the USA IFC President shall cast the deciding vote.
  6. The Order of Election shall be as follows: President, Vice President Judicial, Vice President Recruitment, Secretary, Treasurer, Scholarship Officer, Diversity and Inclusion Officer, and Philanthropy Officer.
  7. The newly elected Interfraternity Council President shall appoint the Member-At-Large.
  8. If a candidate for a USA IFC Executive Council loses his respective election, he may then drop down to run for any other USA IFC Executive Office.
  9. USA IFC Executive Officers are not allowed to vote.
  10.  A Candidate for an Interfraternity Council Executive Office must be present in the meeting when the election is held to win.
  11. All executive officers must be able to attend the regularly scheduled Interfraternity Council meetings held biweekly.

Section IV. Removal from Office

  1. Officers facing removal from office will be sent to the Greek Board of Magistrates, unless removal is based upon failure to continue to meet the academic standards of the council and/or failure to remain in good standing (academically, financially and judicially) with their inter/national organization which will result in automatic removal.
  2. Charges must be submitted in writing to the Interfraternity Council Vice President Judicial and a copy of the charges must also be given to the USA IFC Advisor.
▼   ARTICLE II – ROLE OF THE IFC EXECUTIVE BOARD OFFICERS

Section I. IFC President

The duties and responsibilities of the IFC President are as follows:

  1. Provide guidance and focus to the efforts of the General Body and Executive Committee.
  2. Preside over all meetings of the General Body and Executive Committee.
  3. Cast the final vote in the event of a tie.
  4. Build rapport and establish positive working relationships between IFC and member chapter leaders.
  5. Serve as the official spokesperson for the fraternity community
  6. Establish positive working relationships with campus and local law enforcement agencies.
  7. Regularly interact with the leaders of other governing councils and campus organizations.
  8. Establish a working relationship with key college administrators.
  9. Establish a working relationship with and communicate campus data, issues, and trends in a timely manner to the NIC.
  10. Maintain current information for accurate member chapter rosters.

Section II. IFC Vice President of Judicial Affairs

The duties and responsibilities of the IFC Vice President of Judicial Affairs are as follows:

  1. Serve as chair of the Greek Board of Magistrates.
  2. Investigate and refer to the IFC Judicial Board alleged violations of IFC policy, including but not limited to:
    1. The IFC Constitution, Bylaws, and policies;
    2. Federal, state, and local laws;
    3. The rules and regulations of the University of South Alabama; and
    4. The general values-based conduct of fraternity men.
  3. Ensure proper filing and preparation for all judicial actions.
  4. Ensure compliance with all IFC judicial action imposed upon a member chapter.
  5. Educate member chapters on the IFC Constitution and Bylaws, judicial processes, and risk management policies.
  6. Conduct judicial policy and procedures training for new IFC Judicial Board justices.
  7. Along with the IFC Advisor, review all event request forms.

Section III. IFC Vice President of Recruitment

The duties and responsibilities of the IFC Vice President of Recruitment are as follows:

  1. Work with member chapters to establish a recruitment process that meets the needs of chapters and potential new members, as well as provides opportunities for interested men to learn about the fraternity experience.
  2. Will focus on fostering interest in joining fraternities and marketing the fraternity experience to incoming students and potential new members.
  3. Serve as chair of the IFC Recruitment Committee.
  4. Utilize technology (social media, etc.) in recruitment and marketing efforts.
  5. Produce and distribute promotional materials to all incoming students and unaffiliated students.
  6. Develop recruitment workshops and programs for member chapters.
  7. Uphold the IFC Recruitment Policy and ensure no restrictive policies are placed on new member recruitment and will not restrict the ability of chapters to distribute bids outside of any designated recruitment period.
  8. Maintain an interest list of Potential New Members.
  9. Collect and maintain accurate New Member Rosters for each member chapter.
  10. Provide advice and support to member chapter recruitment officers.

Section IV. IFC Treasurer

The duties and responsibilities of the IFC Treasurer are as follows:

  1. Serve as chair of the IFC Finance Committee.
  2. Supervise the annual budget process.
  3. Collect IFC member chapter dues or other assessments as needed.
  4. Maintain accurate records throughout the year through invoicing and receipts.
  5. Review and approve all IFC Expenditure Request Forms and IFC Reimbursement Request Forms.
  6. Make all disbursements with a cosigner.
  7. Prepare financial statements monthly and at the end of each term for distribution to all member chapters.
  8. Make bank deposits when necessary and in a timely manner.
  9. Provide advice and support to member chapter financial officers.

Section V. IFC Diversity and Inclusion Officer

The duties and responsibilities of the IFC Diversity and Inclusion Officer are as follows:

  1. Coordinate diversity and inclusion programming for member chapters.
  2. Promote inclusion within member chapters in order to make the fraternity community more welcoming and inclusive to individuals from diverse backgrounds.
  3. Publish important educational programming dates and deadlines.
  4. Collect and distribute information about campus diversity and inclusion programming and resources.
  5. Build and maintain relationships with faculty, academic offices, and/or departments that support diversity and inclusion.
  6. Provide advice and support to member chapter new member education officers and programming officers to provide diversity and inclusion programming.

Section VI. IFC Scholarship Officer

The duties and responsibilities of the IFC Scholarship Officer are as follows:

  1. Coordinate a scholarship chair orientation program for member chapters.
  2. Collect and distribute academic performance rankings.
  3. Publish important academic dates and deadlines.
  4. Collect and distribute information about campus academic services, such as tutors, the writing lab, math lab, learning assistance programs, interest tests, career counseling, placement workshops, and library resources.
  5. Work individually with member chapter scholarship chairs below the all-men’s grade point average.
  6. Build and maintain relationships with faculty, academic offices, and academic honorary societies.
  7. Provide advice and support to member chapter scholarship officers.
  8. Publish important academic dates and deadlines.

Section VIII. IFC Philanthropy Officer

The duties and responsibilities of the IFC Philanthropy Officer are as follows:

  1. Meet two (2) times a semester with the Chapter Philanthropy Chairman of
    each member fraternity to discuss ideas for community engagement.
  2. Plan, organize, and supervise the USA IFC community service project and philanthropy project each semester.
  3. Serve as Chairperson for all university affiliated philanthropy or community service
    projects.
  4. Develop service projects and philanthropic events for member chapters.
  5. Collect and report member chapter community service hours, philanthropic dollars, and activities.

Section IX. IFC Member at Large

The duties and responsibilities of the IFC Member at Large are as follows:

  1. Develop and execute a public relations and social media strategy.
  2. Collect and disseminate information on the fraternity community to all campus and community media sources
  3. Keep the media informed on upcoming events or potential news.
  4. Establish a positive working relationship with external constituents.
  5. Assist in the development of various IFC publications and outreach programs.
  6. Provide advice and support to member chapter community service/philanthropy officers.

Section X. IFC Risk Management Officer

The duties and responsibilities of the IFC Risk Management Officer are as follows:

  1. Educate member chapters on the NIC Health and Safety Guidelines, the IFC Constitution and Bylaws, judicial processes, and risk management policies.
  2. Assist member chapters in the implementation of and compliance with the NIC Alcohol & Drug Guidelines.
  3. Coordinate Health and Safety efforts with other councils and stakeholders
  4. Assist in the management of the social event registration and monitoring process.
  5. Provide support to chapter Risk Management and Health and Safety Officers.
  6. Develop opportunities for continuing member education by collaborating with alumni, the University of South Alabama offices and departments, and student organizations to offer educational programming covering the following topics: academic achievement, alcohol consumption, career preparation, civic engagement, hazing, leadership development, sexual assault/abuse, and values and ethics.

Section XI. IFC Secretary

The duties are responsibilities of the IFC Secretary are as follows:

  1. Serve as secretary of the IFC General Body.
  2. Record the minutes of all meetings and send a copy of said minutes to the IFC Advisor, and to each member organization’s delegate prior to the next meeting of the Council.
  3. Maintain a permanent record of the minutes from each meeting as well as an updated file which will include a copy of the current IFC Constitution, Bylaws, policies, procedures, current budget, and current IFC calendar to be distributed to each chapter and the Office of Greek Life.
  4. Be responsible for official correspondence of the North-American Interfraternity Conference unless provided otherwise.
▼   ARTICLE III – ROLE OF THE IFC JUSTICE

 

Section I. IFC Justice

The duties and responsibilities of an IFC Justice are as follows:

  1. Serve as an impartial justice, as called, on IFC Judicial Board hearings.
  2. Uphold:
    1. the IFC Constitution, Bylaws, Code of Conduct, and policies;
    2. the rules and regulations of The University of South Alabama unless they are in violation of NIC standards or practices. In this case, NIC standards shall overrule; and
    3. the general values-based conduct of fraternity men.
  3. Maintain confidentiality in all judicial hearings, matters, and deliberations.

▼   ARTICLE IV – ROLE OF IFC STANDING COMMITTEES

Section I. IFC Recruitment Committee

The IFC Recruitment Committee shall assist the IFC Vice President of Recruitment in the development and implementation of activities, programs, and resources that foster its member chapters’ ability to implement a successful and quality recruitment effort while ensuring no restrictive policies are imposed on new member recruitment and will not restrict the ability of chapters to distribute bids outside of any designated recruitment period. The IFC Recruitment Committee shall work with the IFC Vice President of Recruitment and member chapters to establish a recruitment process that meets the needs of chapters and potential new members, as well as provides opportunities for interested men to learn about the fraternity experience. They will focus on fostering interest in joining fraternities and marketing the fraternity experience to incoming students and potential new members.

Section II. IFC Finance Committee

The IFC Finance Committee shall assist the IFC Vice President of Finance in the development of IFC fiscal policies, annual budgets, and programs that assist member chapters’ financial officers. The Committee shall also review and/or propose changes to the IFC dues structure.

Section III. IFC Diversity and Inclusion Committee

The IFC Diversity and Inclusion Committee shall assist the IFC Vice President of Diversity and Inclusion in the development and proposal of recommended diversity and inclusion educational programming for the IFC and its member chapters.

Section IV. IFC Scholarship Committee

The IFC Scholarship Committee shall assist the IFC Vice President of Scholarship in the development and implementation of activities, programs, and resources that promote academic achievement within its member chapters.

Section V. IFC Member Development Committee

The IFC Member Development Committee shall assist the IFC Vice President of Member Development in the development and implementation of activities, programs, and resources for continuing and new member development covering topics such as alcohol consumption, career preparation, civic engagement, hazing, leadership development, sexual assault/abuse, and values and ethics.

Section VI. IFC Community Relations Committee

The IFC Community Relations Committee shall assist the IFC Vice President of Community Relations in the development and implementation of activities, programs, and resources that promote the fraternity community and the encouragement of member chapter involvement in service and philanthropic endeavors that enhance the reputation of the fraternity community at the University of South Alabama.

▼   ARTICLE V - REMOVAL FROM OFFICE

Section I. IFC Advisor

The IFC Advisor should work to support all NIC Standards, policies and practices. In addition, in accordance with the Standards and Guidelines for Fraternity and Sorority Advising Programs of the Council for the Advancement of Standards in Higher Education (CAS), the duties and responsibilities of the IFC Advisor are as follows:

  1. Advise the IFC and its member chapters.
  2. Advise and consult with the IFC Judicial Board on all conduct cases.
  3. Advise financial processes.
  4. Coordinate life safety, facility management, and risk management programs in conjunction with local agencies.
  5. Facilitate or provide resources, including potential presenters of campus or national renown to conduct workshops, programs, retreats, and seminars on relevant topics, including the following:
    1. Multicultural Competence
    2. Leadership Development
    3. Recruitment and Intake
    4. Risk Management
  6. Monitor membership and academic retention by member chapter and the entire community for purposes of improving academic support and recommending intervention strategies.
  7. Gather and disseminate information via meetings, websites, newsletters, social media venues, and/or information bulletins to the various entities in fraternity life.
  8. Provide assistance and advice in planning and assessing IFC and member chapter programs.
  9. Organize and facilitate leadership programs, retreats, and workshops.
  10. Connect the Members and New Members of member chapters to leadership opportunities across campus, in the local community, and within their inter/national organizations.
  11. Publish or share documents that focus on current events, leadership opportunities, trends, and other information regarding fraternity life.
  12. Provide for the recording and archiving of information about the fraternal community and encourage member chapter leaders to do the same within their organizations.
  13. Each member chapter shall submit required membership rosters to the IFC President, as follows:
    1. Initiated Member Roster: Initiated Member Rosters shall be submitted within one week of the beginning of each semester.
    2. New Member Roster: New Member Rosters shall be submitted within one week of pledging any New Member.

Section II. Annual Data Reporting to the NIC

In accordance with the NIC Standards, IFC Advisors shall assist the IFC in providing the following data to the NIC each term:

  1. The all-university, all-men’s, all-fraternity, and individual member chapter grade point averages, reported each term.
  2. The total number of men who pledged all member chapters during each academic year.
  3. The total number of men who were initiated in all member chapters during each academic year.
  4. The percentage of fraternity men compared to the total number of all men enrolled at University of South Alabama during each academic year.
  5. The total number of chapters and colonies opened and closed during each academic year.
  6. The total number of full-time professionals employed by University of South Alabama who work directly within fraternity and sorority life, during each academic year.
▼   ARTICLE VI – FINANCIAL MANAGEMENT POLICY

Section I. Fiscal Year

The IFC Fiscal Year shall be from October to September.

Section II. IFC Annual Budget

The Vice President of Finance and the IFC Finance Committee shall propose an annual budget to the IFC Executive Board by November. Upon adoption by the IFC Executive Board, the budget shall be presented to the IFC General Body for ratification.

Section III. IFC Contingency Account

The IFC Budget shall include a contingency account that equals 10-15% of the overall expenses. The contingency account shall be utilized for cost overruns in budgeted areas and/or unanticipated, unbudgeted items, such as new IFC programs developed after the budget was finalized. At the end of the fiscal year, any amount remaining in the IFC Contingency Account shall be carried over to the next fiscal year.

Section IV. Appropriate Use of IFC Funds

IFC funds are under the jurisdiction of the IFC member chapters and shall only be used in a manner that benefits the fraternity community and that is congruent with the values of fraternity life. IFC funds shall not be used to purchase alcoholic beverages.

Section V. Expenditure Approval

The IFC President and the IFC Vice President of Finance shall approve all budgetary expenditures. Requests for budgetary expenditures shall be made utilizing the IFC Expenditure Request Form. All expenditure requests shall be submitted at least two weeks prior to the date of the requested disbursement.

Section VI. Requests for Reimbursement

Individuals or member chapters conducting business on behalf of the IFC may request a reimbursement for their expenses utilizing the IFC Reimbursement Request Form. All reimbursement requests shall be submitted within two weeks of the purchase and are subject to the approval of the IFC President and IFC Vice President of Finance.

Section VII. Signature Requirements for Financial Accounts and Transactions
The signature of both the IFC President and IFC Vice President of Finance shall be required on all IFC financial accounts and transactions.

Section VIII. Financial Reporting

The IFC Vice President of Finance shall provide a financial report to the IFC General Body on a monthly basis including all income and expenses during the given period of time and in relation to the overall budget for each line item.

Section IX. Financial Record Keeping

The IFC Vice President of Finance shall maintain accurate and organized financial records consisting of all receipts and invoices, copies of all monetary disbursements and deposits, IFC financial forms and reports, actual dues levied, canceled checks, ledgers, and journals.

Section X. Independent Annual Financial Audit

An independent audit of all IFC financial accounts shall occur within two weeks of the end of the fiscal year by a certified public accountant.

▼   ARTICLE VII – MEMBER CHAPTER FINANCIAL OBLIGATIONS

Section I. IFC Initiated Member Chapter Dues

The term dues for each member chapter shall be fixed at $10 per initiated member. These dues shall be paid no later than the second general body meeting of the fall semester.

Section II. Establishment of IFC Member Chapter Dues

Any proposed amendment to the established per initiated member dues in Section I of this Article shall be initiated utilizing the following protocol:

  1. If the IFC Executive Board determines a need to amend the established per initiated member dues amount, it shall charge the IFC Finance Committee with assessing the current dues amount and providing a recommendation for possible amendments.
  2. The IFC Executive Board shall consider any recommendations made by the IFC Finance Committee and propose an amendment to the dues amount to the IFC General Body.
  3. A 2/3 vote of the IFC General Body is required to amend the IFC member chapter dues amount.

Section III. IFC Member Chapter Dues Assessment

The aggregate total of dues assessed shall be based upon each member chapter’s term Initiated Member Roster that is filed with the IFC President in accordance with the requirements of Article III, Section III(E) of the Constitution. The IFC Vice President of Finance shall invoice each member chapter within one week of receipt of an Initiated Member Roster or New Member Roster. Invoices shall be paid within two weeks of receipt.

Section IV. Delinquent Payments

Any amount unpaid by the due date shall result in a 10% penalty and loss of representation in the IFC General Body until payment has been made. Any amount unpaid within one month of the due date shall result in the member chapter being referred to the IFC Vice President of Judicial Affairs for possible judicial action.

Section 1: Failure to have any representation at USA IFC Meetings will be assessed a fifty dollar ($50.00) fine.

Section 2: Member organizations failing to have any representation at three (3) consecutive meetings without an excused absence shall be fined fifty dollars ($50.00) a meeting and be put on automatic Social and Intramural Probation for the following semester.

Section 3: Member organizations that fail to have two (2) delegates at each USA IFC Meeting will be assessed a fine of twenty-five dollars ($25.00) per meeting.

Section 4: Excused absences shall be granted by the Executive Board and/or the USA IFC Advisor. Excused absences will be granted for but not limited to the following: when there are no members of an organization available as a result of an event hosted by the inter/national organization.

Section 5: Chapters that obtain an overall Grade Point Average above the all men’s GPA for the university will receive a twenty (20%) percent discount for the semester.
Section 6: Chapters experiencing financial difficulties have the options of setting up a payment plan with the Treasurer.

▼   ARTICLE VIII – IFC CODE OF CONDUCT

Section I. IFC Judicial Board Jurisdiction

The IFC shall be a peer-governing organization with an independent Judicial Board, which shall have jurisdiction over cases involving alleged member chapter violations, including but not limited to:

  1. The IFC Constitution, Bylaws, Code of Conduct, and other policies.
  2. The rules and regulations of the University of South Alabama.
  3. The general values-based conduct of fraternity men.

The IFC Judicial Board shall work with the campus to implement a comprehensive conduct program that enhances peer-governance; respects the authority of the campus to adjudicate alleged violations of the Student Code of Conduct; and avoids multiple, overlapping conduct processes.

  1. The IFC shall develop an agreement with the campus that identifies the role of each judicial body in adjudicating allegations of chapter-level misconduct.
  2. The IFC Standards Board shall defer to the campus to investigate and adjudicate hazing and sexual misconduct allegations, or any other allegation that is being investigated and/or adjudicated through the campus’ conduct process.
  3. For all other instances—outside of hazing and sexual misconduct—the Standards Board has the autonomy and responsibility to adjudicate chapter-level violations.

Section II. Academic Probation

  1. Member organizations failing to achieve a minimum of a 2.5 GPA per semester shall be placed on academic probation by USA IFC.
  2. Academic probation shall be defined as follows:
    1. Chapters on academic probation will be required to log study hours on a weekly basis. Five (5) study hours per member will be required. Study hours will occur in an agreed upon location between the member organization and the USA IFC Advisor.
    2. Chapters on academic probation that seek to host events of any kind must submit their event plans to the Coordinator of Greek Life, Vice President Judicial, and Two other USA IFC Executive Board members. They will be tasked with approving or rejecting event requests.

Section II. Hazing and Sexual Misconduct

Interfraternity Council takes a zero tolerance policy on hazing. This policy is considered an extension of the University of South Alabama’s anti-hazing policies.
Hazing activities are defined as any action or situation created, either directly or through innuendo that jeopardizes the student’s psychological, emotional, or physical well-being, regardless of the person’s membership status within the chapter or willingness to participate. Examples include but are not limited to

  1. Subtle hazing: behaviors that emphasize a power imbalance between new members/rookies and other members of the group or team. This includes, but is not limited to, physical or mental manipulation or any action which can cause mental duress.
  2. Harassment hazing: behaviors that cause emotional anguish or physical discomfort in order to feel like a part of the group. Harassment hazing confuses, frustrates, and causes undue stress for new members/rookies.
  3. Violent hazing: behaviors that have the potential to cause physical and/or emotional or psychological harm. Note that the willingness of any individual to participate in any activity does not excuse any hazing violation.

    IFC member chapters will not tolerate nor condone any form of sexually abusive behavior on the part of its members, whether physical, mental, or emotional. This is to include any actions which are harmful to women and men, including but not limited to date rape, gang rape, or verbal or printed harassment.

Section III. IFC Judicial Committee Composition

The IFC Judicial Board shall be composed of one IFC Justice from each full IFC member chapter, chosen by that member chapter, and shall be chaired by the IFC Vice President of Judicial Affairs.

Section IV. IFC Justice Eligibility

To serve as the IFC Justice for a member chapter on the IFC Judicial Board, an individual must meet the following requirements:

  1. Be an active member, in good standing, of an IFC member chapter.
  2. Maintain good academic standing with the institution.
  3. Be devoted to the general ideals and principles of fraternity life and conduct himself in a professional manner consistent with the mission and purpose of the IFC, as defined within this Constitution.
  4. Have a working knowledge of the IFC Constitution and Bylaws, University of South Alabama policies, NIC Standards, and the IFC Standard Operating Procedures.
  5. Not be a current member of the IFC Executive Board or serve as his member chapter’s IFC Representative or Alternate Representative for the IFC General Body.
  6. Must complete training on the IFC Judicial Code prior to serving on an IFC Judicial Board hearing.

Section V. Term of Office of IFC Justices

The term of office for IFC Justices shall be until their graduation, resignation, or replacement under the procedures determined by each member chapter; or upon his election to serve on the IFC Executive Board or as his member chapter’s IFC Representative or Alternate Representative for the IFC General Body.

Section VI. IFC Judicial Policy

The Judicial Board shall perform all duties and be subject to all regulations contained within the IFC Judicial Code in the Bylaws.

Section VI. IFC Judicial Board Hearing Justice Selection

The IFC Vice President of Judicial Affairs will select five (5) Judicial Board justices, as predetermined by an alphabetical rotation of the member chapters, to hear a case. In the event the IFC Judicial Board rotation for service on a hearing falls upon an IFC Justice whose member chapter is involved in any way, with the alleged violation, the rotation will skip to the next member chapter in the alphabetical rotation.

Section VII. IFC Judicial Board Hearing Attendance

All IFC Judicial Board hearings shall be conducted in accordance with the following requirements:

  1. All IFC Justices assigned to a hearing shall be present in order to conduct business on behalf of the IFC Judicial Board.
  2. Each IFC Justice assigned to a hearing is required to attend. Failure of an IFC Justice to attend a hearing for which he was assigned shall result in his member chapter being referred to the IFC Vice President of Judicial Affairs for potential judicial review.

Section VIII. IFC Judicial Board Hearing Voting Policies

All IFC Judicial Board hearings shall operate utilizing the following voting policies:

  1. Each IFC Justice serving on a hearing shall have one vote.
  2. A majority vote shall govern all actions of an IFC Judicial Board.
▼   Article IX– IFC Judicial Procedures

Section I. IFC Judicial Powers and Responsibilities

Per Article VI, Section I of the IFC Constitution, the IFC shall be a peer-governing organization with an independent Judicial Board that shall have jurisdiction over cases involving alleged member chapter violations of IFC policy, including but not limited to:

  1. The IFC Constitution, Bylaws, Code of Conduct, and policies;
  2. The rules and regulations of University of South Alabama;
  3. The general values-based conduct of fraternity men.

Section II. Due Process In appearing before the Judicial Board, each member chapter shall be granted certain rights termed “due process.” Those rights are:

  1. Right to be notified, in writing, of all charges, as outlined in the Bylaws;
  2. Right to present a defense, including the calling of witnesses;
  3. Right to question witnesses;
  4. Right to be accompanied by an advisor for advisory purposes only, but not for representation;
  5. Right to be notified, in writing, of all findings and sanctions imposed, as outlined in the Bylaws;
  6. Right to appeal the decision, as outlined in the Bylaws.
  7. Right to be free from double jeopardy.

Section III. Filing of Complaints

Any individual or group may file a complaint against a member chapter, specifying in writing the particular alleged acts of the accused. This must be done by submitting an IFC Judicial Complaint Form to the IFC Vice President of Judicial Affairs. The IFC Vice  President of Judicial Affairs shall promptly review and investigate the allegation. Upon determination that an allegation contains information sufficient to warrant further adjudication, the IFC Vice President of Judicial Affairs may charge a member chapter with a violation.

Section IV. Notification of Charges

Once the IFC Vice President of Judicial Affairs has determined the filed complaint has merit, the member chapter and its inter/national organization is to be provided written notification of the charges at least two weeks in advance of the hearing. This written notification shall include the following:

  1. Date, time and location of their Informal Resolution Hearing;
  2. Description of the alleged violation; and
  3. Due process rights.

Section V. Investigatory Evidence

All evidence related to a complaint shall be compiled and presented to all parties at least one week prior to any informal Resolution Hearing or formal Judicial Board hearing. All evidence shall be directly related to the complaint(s) alleged against the member chapter and shall be approved by the IFC Vice President of Judicial Affairs prior to circulation.

Section VI. Informal Resolution Hearing

Upon a finding of the IFC Vice President of Judicial Affairs that a filed complaint contains information sufficient to warrant further adjudication, he may offer the charged member fraternity the opportunity to participate in an Informal Resolution Hearing unless he feels that potential sanctions could include suspension or loss of IFC recognition.

In cases in which the charged member chapter accepts an Informal Resolution Hearing, the IFC Vice President of Judicial Affairs shall meet with a representative of the charged member chapter to discuss the allegations of the complaint. Within three (3) business days of the Informal Resolution Hearing, the IFC Vice President of Judicial Affairs may dismiss the complaint with a finding of no violations, provide the charged member chapter with his finding of violations and recommendation for a resolution through disciplinary or corrective sanctions. The charged member chapter has three (3) business days to accept or reject the terms of resolution. If the charged member chapter accepts the resolution, the charged member chapter waives all rights of appeal and the outcome is final.

If the charged member chapter rejects the offer of an Informal Resolution Hearing or the, a Formal IFC Judicial Board Hearing will be convened to hear the case.

Section VII. Prohibited Sanctions for Informal Resolution Hearing

The IFC Vice President of Judicial Affairs shall not recommend suspension or loss of IFC recognition through an Informal Resolution Hearing. Should the IFC Vice President of Judicial Affairs believe suspension or loss of IFC recognition is warranted, the case shall automatically be referred to a Formal IFC Judicial Board Hearing.

Section VIII. Formal IFC Judicial Board Hearing

If:

  1. The charged member chapter rejects having an Informal Resolution Hearing;
  2. The charged member chapter rejects the findings and/or sanctions of the Informal Resolution Hearing
  3. The IFC Vice President of Judicial Affairs determines the allegation is egregious enough to warrant potential suspension or loss of IFC recognition; or
  4. The IFC Vice President of Judicial Affairs chose not to offer an Informal Resolution Hearing;

The IFC Vice President of Judicial Affairs shall convene a Formal IFC Judicial Board
Hearing.

The IFC Vice President of Judicial Affairs will select five (5) Judicial Board justices, as
predetermined by an alphabetical rotation of the member chapters, to hear the case. In the event the IFC Judicial Board rotation for service in a hearing falls upon an IFC Justice whose member chapter is involved in the alleged violation, the rotation will skip to the next member chapter in the alphabetical rotation.

The IFC Vice President of Judicial Affairs shall serve as a non-voting Chief Justice and preside over all formal Judicial Board hearings.

Section IX. Formal IFC Judicial Board Hearing Proceedings

For all IFC Judicial Board hearings, the following procedures shall be followed:

  1. Participants: Attendance at all IFC Judicial Board hearings shall be limited to the member chapters involved, any witnesses, the IFC Justices assigned to serve on the Judicial Board for the hearing, and the IFC Vice President of Judicial Affairs. At the discretion of the IFC Vice President of Judicial Affairs, witnesses may be excluded from the hearing room until it is his or her turn to testify. Additionally, the charged member chapter may be accompanied by its chapter advisor during any Judicial Board hearing. The chapter advisor must be registered as the official chapter advisor of the member chapter. The chapter advisor shall only act in an advisory capacity and is not allowed to conduct any portion of the chapter’s presentation.
  2. Confidentiality: All individuals involved in a hearing are required to agree to a statement of confidentiality. Individuals shall not disclose information regarding the following:
    1. Any individuals, member chapters, or IFC Justices involved.
    2. Details of the proceedings
    3. Witness testimony.
  3. Hearing Process:
    1. Initiation of the Hearing: The IFC Vice President of Judicial Affairs shall inform all individuals present that the hearing will be conducted in an orderly manner and any person causing disruption will be asked to leave. Additionally, he shall advise the charged member chapter of the formality of the hearing and the necessity of all parties to be truthful.
    2. Overview of Judicial Hearing Process: The IFC Vice President of Judicial Affairs shall outline the process for the remainder of the hearing as follows:
      1. Presentation of alleged charges, violations, and investigatory evidence against the charged member chapter shall be presented by the IFC Vice President of Judicial Affairs:
        1. Charged member chapter may ask questions;
        2. IFC Justices may ask questions;
      2. Presentation of charged member chapter:
        1. IFC Justices may ask questions;
      3. Calling of Witnesses
        1. Charged member chapter may ask questions;
        2. IFC Justices may ask questions;
      4. Charged member chapter may give final statement;
      5. IFC Justices deliberate in closed session to determine findings of responsibility and if necessary, appropriate sanction(s).

Section X. Conflicts of Interest

In the event the IFC Vice President of Judicial Affairs’ member chapter is involved in the alleged violation, the highest ranking IFC Executive Board officer, starting with the IFC President, as listed in Article V, Section II of the IFC Constitution, shall serve in his stead.

Section XI. Prohibition on Recruitment Restrictions as a Sanction

The IFC Judicial Board may impose educational and punitive sanctions, as prescribed in the IFC Bylaws, but under no circumstances may it prohibit a Member Fraternity’s ability to recruit.

Section XII. Non-Status Sanctions

The IFC Judicial Board may impose sanctions that are punitive and/or educational, but not solely financial and do not restrict recruitment. The following are sanctions that may be imposed by the IFC Judicial Board and/or IFC Vice President of Judicial Affairs  (including, but not limited to):

  1. Letter of apology
  2. Fines
  3. Restitution
  4. Educational programming
  5. Public service to the campus or community
  6. Meetings with campus office/departments
  7. Loss of social event and/or campus event privileges
  8. Loss of eligibility for IFC Awards
  9. Censure

Section XIII. Status Sanctions

In the event of an egregious violation, the following are sanctions that may be imposed by the IFC Judicial Board for a specified period of time:

  1. Suspension: Loss of IFC voting rights and removal from good standing status, and any additional Non-Status Sanctions.
  2. Loss of IFC Recognition: Loss of IFC recognition and its rights and privileges.

Section XIV. Academic Probation

  1. Member organizations failing to achieve a minimum of a 2.5 GPA per semester shall be placed on academic probation by USA IFC.
  2.  Academic probation shall be defined as follows:
    1. Chapters on academic probation will be required to log study hours on a weekly basis. Five (5) study hours per member will be required. Study hours will occur in an agreed upon location between the member organization and the USA IFC Advisor.
    2. Chapters on academic probation that seek to host events of any kind must submit their event plans to the Coordinator of Greek Life, Vice President Judicial, and Two other USA IFC Executive Board members. They will be tasked with approving or rejecting event requests.

When adjudicating a potential violation that may result in suspension/loss of recognition from the IFC for the member chapter, the Judicial Board shall work collaboratively with the inter/national organization and campus.

Section XV. Duration of Sanctions

Judicial action shall specify the duration and deadlines of any sanctions imposed. After such specified time, if the member chapter has fulfilled the requirements of the sanctions imposed, the member chapter shall return to good standing. In the event the member chapter does not fulfill all of the requirements of the sanctions imposed, the IFC Vice President of Judicial Affairs shall convene a Formal IFC Judicial Board Hearing to determine future course of action.

Section XVI. Notification of Findings

Within three (3) business days of any Informal Resolution Hearing or Formal Judicial Hearing, the IFC Vice President of Judicial Affairs shall communicate in writing to the charged member chapter, its inter/national organization, and its chapter advisor, as well as any relevant University of South Alabama administrators, the alleged violation, the findings of the hearing, and any sanction(s) imposed.
The IFC Vice President of Judicial Affairs shall notify the IFC General Body of any sanctions imposed upon a member chapter through any Informal or Formal Judicial Hearing.

Section XVII. Appeals

The IFC Judicial Board’s decision is subject to appeal by a member chapter within two weeks of receiving written notification of the decision. Appeals shall be made in writing to the IFC President and shall be made solely on the following grounds or be dismissed:

  1. Error in the charge and/or Judicial Board Hearing process that materially affected the outcome.
  2. The severity of the sanction did not match the severity of the violation.
  3. New information that could not have been discovered prior to the IFC Judicial Board Hearing through the exercise of reasonable diligence.
    Sanctions imposed through the Judicial Process shall stand until an appeal is heard.

Section XVIII. Non-Status Sanctions Appeals

The IFC Executive Board shall hear appeals for Non-Status Sanctions. The IFC Vice President of Judicial Affairs shall first present the IFC Judicial Board’s decision and rationale for its actions. The appealing member chapter shall then be afforded the opportunity to present its reasoning for seeking a reconsideration of the IFC Judicial Board’s actions. The appealing chapter must be given at least one week’s notice of the time, place, and procedure of the appeal hearing. Any individual from the appealing member chapter serving on the IFC Executive Board shall not participate in the appeal proceedings. The IFC Executive Board may either dismiss the charge(s) with no sanctions or alter the sanctions imposed by the Formal IFC Judicial Board Hearing. Any alterations must be approved by at least two thirds(2/3) if the IFC Executive Board. The decision of the IFC Executive Board shall be final for Non-Status Sanctions.

Section XIX. Status Sanctions Appeals

The IFC General Body shall hear appeals for Status Sanctions. The IFC Vice President of Judicial Affairs shall first present the IFC Judicial Board’s decision and rationale for its actions. The appealing member chapter shall then be afforded the opportunity to present its reasoning for seeking a reconsideration of the decision. The appealing chapter must be given at least one week’s notice of the time, place, and procedure of the appeal hearing. Upon completion of the member chapter appeal presentation, all representatives of the Member Fraternity shall be dismissed from the meeting, including the member chapter’s IFC Representative and Alternate Representative.

The IFC General Body shall first vote on whether to discuss dismissal or alteration of the status sanction, which shall require a two-thirds (2/3) vote. In the event the IFC General Body votes to discuss dismissal or alteration, the IFC General Body shall determine by a two-thirds (2/3) vote to either dismiss the charge(s) with no sanctions or to alter the sanctions imposed. If a two thirds (2/3) majority cannot be achieved for dismissal or alteration of the sanctions, the initial sanctions will remain in place.

The decision of the IFC General Body shall be final with no further appeal rights.