Moving Out
Spring 2025 CLOSING
We are glad you chose to LIVE ON campus at South! The residence halls close for the spring semester on Friday, May 9, 2025, at 12:00 PM (noon). All residents who are not approved for a Late Stay or May Semester Housing should check out of their spring housing assignment within twelve (12) hours following their last final exam. Students may request a late stay on MyUSAHousing under the 'Requests' menu.
If you are participating in Commencement exercises or have an extenuating circumstance and are not able to vacate by the May 9 deadline, please complete the Late Stay Request Form in MyUSAHousing as soon as possible.
Please familiarize yourself with the check-out process outlined below to help you have a more successful experience when you do check-out AND avoid any unnecessary charges.
Spring 2025 Check-Out Procedures
Approximately two weeks before final exams, your Resident Assistant (RA) will contact you to set up a checkout appointment. Residents have the option to schedule an in-person check-out appointment OR an express check-out appointment with their RA.
Be sure to follow the steps below to properly complete the check-out process.
Step 1: Contact your Resident Assistant (RA) or visit your Community Desk to schedule either an in-person check-out appointment OR an express check-out appointment based on your preference. Appointments must be scheduled 24 hours in advance (minimum) of your preferred time to check-out. It is the resident's responsibility to schedule their preferred check-out appointment with their RA. Appointments scheduled less than 24 hours prior to the student's preferred check-out time will be subject to a $75 improper check-out fee.
Step 2: BEFORE your in-person checkout appointment, be sure to complete the items below. If these items have not been completed prior to your scheduled appointment, you will be subject to damage or cleaning check-out charges.
- Toilet: The commode must be thoroughly cleaned and disinfected, both inside and out.
- Bathroom Sink: Sinks must be cleaned.
- Cabinet/Shelf & Drawers: Shelves and drawers must be wiped off.
- Floors: The floors must be cleaned. If the floors are dirty or sticky they must be wet-mopped.
- Closets: All closets must be clean and empty.
- Door: All flyers and decorations must be removed and locked as you leave.
- Walls: Posters, nails, tape, and decorations must be removed,
- Windows: Windows must be clean, closed, and locked. Mini-blinds must be clean and open.
- Furniture: All furniture must be wiped off and returned to the standard-setting.
- Trash: All trash must be removed and placed in the dumpster.
- Remove all personal belongings from your room.
Step 3: Be in your room at the scheduled time of your in-person check-out appointment.
- The RA will arrive at your room at the time of the appointment and will complete a room inspection.
- Return your room key to your RA
NOTE: Rooms with belongings or trash left at the time of appointment (that do not belong to the remaining resident(s) if applicable) will not be cleared for check-out and the student will be required to reschedule for a later time after these items have been addressed.
Step 4: Continue to monitor your JagMail over the next few days. As roommates may check out at different times, damages may be found after the last person checks out of the room/apartment. Therefore, damage and cleaning charges will not be assessed until after the room/apartment is completely vacant. If a damage or cleaning charge is assessed you will be notified via your JagMail. If you feel that you have been charged for damage for which you are not responsible, you must submit an appeal to the USA Housing Office by clicking here. You have until Friday, May 23, 2025, at 12:00 PM (noon) to submit an appeal.
Step 2: BEFORE your express checkout appointment, visit your Community Desk/Office or see your RA to collect an Express Checkout Form. Be sure to complete the items listed on the Express Checkout Form. If these items have not been completed prior to your scheduled appointment, the student will be subject to checkout charges. Please note that the Express Checkout option does NOT allow for appeals to any charges assessed.
- Toilet: The commode must be thoroughly cleaned and disinfected, both inside and out.
- Bathroom Sink: Sinks must be cleaned.
- Cabinet/Shelf & Drawers: Shelves and drawers must be wiped off.
- Floors: The floors must be cleaned. If the floors are dirty or sticky they must be wet-mopped.
- Closets: All closets must be clean and empty.
- Door: All flyers and decorations must be removed and locked as you leave.
- Walls: Posters, nails, tape, and decorations must be removed,
- Windows: Windows must be clean, closed, and locked. Mini-blinds must be clean and open.
- Furniture: All furniture must be wiped off and returned to the standard setting.
- Trash: All trash must be removed and placed in the dumpster.
- Remove all personal belongings from your room.
Step 3:
- If between 8 AM - 8 PM, Monday - Friday, return the completed and signed Express Checkout Form, along with your room key, to your Community Desk/Office.
- If after 8 PM return the completed and signed Express Checkout Form, along with your room key, to the USA Housing Office at the Delta Commons building and place it in the designated key drop slot. The key drop location is on the side of the Delta Commons building closest to Camellia Hall - look for the signage that will indicate the drop-off location.
Step 4: Your Resident Assistant will visit your room/apartment after you have turned in the Express Checkout Form to conduct a room inspection.
Continue to monitor your JagMail over the next few days. As roommates may check out at different times, damages may be found after the last person checks out of the room/apartment. Therefore, damage and cleanliness charges will not be assessed until after the room/apartment is completely vacant. If a damage or cleaning charge is assessed you will be notified via your JagMail. If you feel you have been charged for a damage or a fee for which you are not responsible, remember, you will not be able to appeal any charges if you have selected the Express Checkout option.
Central House on Stadium - coming soon!
Personal belongings which are left behind when a student vacates his/her University housing assignment are considered abandoned property and will be removed from University housing rooms/areas and discarded. Abandoned items may be discarded as early as the Monday following graduation. Abandoned items may be subject to a minimum removal fee of $250.
If you think you have forgotten personal property in your room after you have left campus, you should contact the USA Housing Office immediately, to see if the items are still in the room. If the personal property is still in the room, you will be permitted to pick up your personal property.
USA Housing is not responsible for any discarded or abandoned items.
Fees Associated with Check-Out
A $100.00 lock change charge may be assessed if the room key is not returned at check-out. Failure to follow the check-out procedures may result in a $75.00 fee for improper check-out. Moreover, the resident may be assessed fees for room damages or cleanliness.