Limited Submissions FAQ & Institutional Nominees

For all active (open) limited submission competitions see InfoReady.  

What is a limited submission and why do I need to know about them?

Some grant and fellowship programs limit the number of proposals that may be submitted by an institution (and/or PI). (This information is usually provided in the "eligibility" section of a funding announcement, and is sometimes advertised on the program website.) This is done for a variety of reasons, such as limiting the number of proposals that require review in order to reduce the burden on reviewers; ensuring that submissions have the endorsement of the originating institution; and encouraging submission of the best quality proposals from an institution.

A limited submission to any external funding opportunity such as a grant, fellowship, or other funding requires institutional approval. Sometimes the funder requires specific documentation that is submitted with the proposal or directly to the agency. In all cases, South's Office of Sponsored Projects Administration requires internal documentation submitted with the proposal record in Cayuse SP. Documentation of institutional approval is handled by Research Communications, Development & Learning.

IMPORTANT: If you submit a proposal to a limited submission program without an institutional nomination and the institutional limit is exceeded, your proposal, and other proposals submitted from USA for that opportunity, will very likely be returned without review.

Below are more FAQs about limited submissions.

▼   How do I apply for institutional approval?

Some limited submissions are so specific that only a handful of people from a given institution are eligible to apply; however, others are quite broad and receive more faculty interest than the number of allowable proposals. For the latter we usually run an internal competition to determine the eligible institutional nominee(s).

First you should check our calendar of recurring limited submission opportunities, below, to see if the program you want to apply to is one that we regularly run an internal competition for. If it is, you will have a general idea of the timeframe and can check InfoReady for an open competition.

If you do NOT see the program you are interested in listed, contact our office for more information. It is best to contact us early on when you have identified a limited submission you are interested in, before developing your application. That way, if an internal competition must be run we will have adequate time to do so.

▼   Calendar of Limited Submission Competitions Regularly Run at South

The following limited submission opportunities are ones that typically recur on an annual basis, and are listed by anticipated agency deadline. For many of them, we expect to run an internal competition in order to select eligible nominees. Competitions are typically opened a couple of months prior to the agency deadline. If you do not see the competition you are interested in applying for, contact our office. This is by no means an inclusive list of limited submissions, but rather ones that South faculty frequently apply to.

Calendar includes agency (not internal) deadline and number of applications per institution.

JANUARY

Oak Ridge Associated Universities Ralph E. Powe Junior Faculty Enhancement Awards (due 6 Jan 2021; up to two may be submitted)

National Science Foundation Major Research Instrumentation Program (due 19 Jan 2021; up to three may be submitted)

FEBRUARY

Mary Kay Foundation Cancer Research Grants (due early February; one submission allowed)

MARCH

Department of Energy EPSCoR Implementation Grant (due 2 Mar 2021, although due dates may vary annually; one submission allowed)

APRIL

NASA EPSCoR Cooperative Agreement Notice (9 Apr 2021, although due dates may vary annually; one submission allowed)

National Science Foundation EPSCoR Research Infrastructure Improvement Track 4: EPSCoR Research Fellows (due 25 Apr 2021; up to three may be submitted)

SEPTEMBER

National Endowment for the Humanities Summer Stipends (due 22 Sep 2021; up to three may be submitted)

DECEMBER

National Science Foundation EPSCoR Research Infrastructure Improvement Program: Track-2 Focused EPSCoR Collaborations (LOI due 18 Dec 2020; one submission allowed)

▼   I'm an institutional nominee. What do I do with my approval?

Prior to routing the proposal, the nomination memo should be uploaded as a proposal attachment in Cayuse SP with a document type of Representations/Certifications. This will certify institutional eligibility to submit a limited submission application. Proposals routed for a limited submission opportunity without the official memo will not be approved until the memo is received, which could jeopardize a timely submission to the agency.  

▼   List of Current Institutional Nominees for Limited Submissions

Submission-eligible, institutional nominees for various limited submission opportunities are listed below.

Department of Energy Building EPSCoR-State/National Laboratory Partnerships 2020

Dr. Georgios Lazarou, Department of Electrical and Computer Engineering

HRSA 20-110 Nurse Education, Practice, Quality and Retention Simulation Education Training Program

Dr. Theresa Wright, Associate Professor, Adult Health Nursing

HRSA 20-117 Nursing Workforce Diversity-Eldercare Enhancement Program

Dr. Todd Harlan, Associate Professor,  Community/Mental Health Nursing

National Endowment for the Humanities Summer Stipends Program 2020

Dr. Justin St. Clair, Associate Professor, Department of English

Dr. Brian Whitener, Assistant Professor, Department of Modern and Classical Languages and Literature

Alabama EPSCoR Pre-proposals for the NSF EPSCoR Research Infrastructure Improvement Program Track-1 2021

Dr. Kevin West, Professor, Department of Chemical and Biomolecular Engineering

NSF EPSCoR Research Infrastructure Improvement Program: Track-2 Focused EPSCoR Collaborations 2020

Dr. Dimitrios Damopoulos, Associate Professor, Department of Computer Science

NSF EPSCoR Research Infrastructure Improvement Program: Track-4 Research Fellows (RII Track-4) 2020

Dr. Todd Lillian, Department of Mechanical Engineering

Dr. Daniela Wolter Ferreira Touma, Department of Electrical and Computer Engineering

Dr. Xiangli Wang, Department of Marine Science

NSF Major Research Instrumentation 2021

Dr. Arjun Dahal, Department of Physics

Dr. Thomas Rich, Department of Pharmacology

Third of three nominees not assigned. Contact resdevlearn@southalabama.edu with questions.

ORAU Ralph E. Powe Junior Faculty Enhancement Awards 2021

Dr. Holly Peterson, Department of Political Science and Criminal Justice

Dr. Aref Yadollahi, Department of Mechanical Engineering