University Instrument Rental Procedures

1. Students needing to check out Department of Music Instrument should utilize the Department of Music Instrument Check-Out Form to make the request. Please allow two days for processing. If needed, Department of Music staff will confirm the request with the applied professor. The instrument will be available for pick-up at the Music Office (Laidlaw 1072) during designated hours.
2. Music Majors and minors who wish to rent an instrument that will be used as their primary instrument for lessons and ensembles will be assessed a $50.00 fee per semester.
3. Any student wishing to check out a specialty instrument (i.e. bass flute, E-flat trumpet, alto trombone, etc.) or any other Department of Music instrument for studio use must contact the studio professor to get approval to use the instrument.
4. Speciality instruments for ensembles, or applied lessons when assigned by the applied professor will not be subject to an instrumental rental fee.  

1. Faculty teaching woodwind, brass, and string methods will check out methods class instruments from Dr. Petersen (wpetersen@southalabama.edu) prior to the first class meeting of the semester. Students in these classes should not check out instruments on their own.  Instruments will be checked out directly to the student and the faculty member teaching the course.
2. If a new group of instruments is required as the methods classes progress, please allow two full working days between the faculty request and the class day on which those instruments are needed. This will allow staff time to pull the instruments, inspect them for any needed repairs, and have them available in the main office for faculty to pick up.
3. If there is a problem with an instrument, please notify Dr. Petersen by email at wpetersen@southalabama.edu.

There is a rental fee of $50 to rent an acoustic guitar for the semester. This money goes to purchase replacement strings and new instruments. Students must pay this fee to the Department of Music before they will be able to receive an instrument.

 

1. A student should not give an instrument to another student without having it checked-out to that student. If you do give it to another student, you are still responsible. An instrument may be checked out to multiple people.
2. University instruments will only be checked out to students who are performing in a University ensemble or are studying with an applied professor within the Department of Music (ex. elective lessons).
3. DO NOT attempt to repair a University instrument on your own.  Instruments should be turned into the Department of Music Office or the JMB Instrument Supply Officers to have repairs made.
4. Keep the instrument and locker secure at ALL times. Take a photo of your instrument rental contract.
5. While the instrument is checked out to you, it is your responsibility. If the instrument is lost or stolen it is your financial responsibility to have it replaced.
6. If the instrument is not returned by the end of the school year, you may be responsible for the entire cost of the instrument.
7. A hold will be placed on your student account for any non-returned instruments. The hold will be released once the instrument is returned. If an instrument is not returned within 5 days of the end of the school year, it will be considered stolen and the USA Police Department will be notified and appropriate legal action will be taken.

1. When you check in during marching band camp you will sign your paperwork for your JMB instrument. These instruments and lockers have all been pre-assigned to make this process run smoothly.
2. If there is an issue with your instrument, please notify your section leader who will then contact one of the instrument supply officers.
   1. Damaged instruments need to be returned to the Instrument Supply Officer.A temporary instrument will be checked out to you while your instrument is being repaired.Accidental damage and normal wear and tear costs will be covered by the JMB.
   2. Damages occurring from carelessness or other means will be charged to the student to whom the instrument is checked out.